2024-02-29-accounts

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|||| |---|---|---| |Agenda .................................................................................................................................................... 2| |Administration Details ............................................................................................................................ 3| |1|[st]|Nanpantan Scouts Executive Committee ........................................................................................... 3| |Structure and Governance ...................................................................................................................... 4| |Objectives ............................................................................................................................................... 4| |Minutes from Previous Annual General Meeting ................................................................................... 5| |Reports .................................................................................................................................................... 6| |Chairperson ......................................................................................................................................... 6| |Group Scout Leader ............................................................................................................................ 6| |Squirrels – Thursday ........................................................................................................................... 7| |Beavers – Wednesday ......................................................................................................................... 7| |Beavers – Friday .................................................................................................................................. 7| |Cubs – Monday (Nanpanthers Pack) ................................................................................................... 8| |Cubs - Thursday ................................................................................................................................... 9| |Scouts – Tuesday (Priory Troop) ......................................................................................................... 9| |Scouts – Wednesday (Longcliffe Troop) ........................................................................................... 10| |Fundraising Report 2022/23 ............................................................................................................. 11| |Building Sub-Committee Update ...................................................................................................... 12| |Financial Report .................................................................................................................................... 12| |Overview ............................................................................................................................................... 12| |Receipts ............................................................................................................................................. 13| |Payments........................................................................................................................................... 16|

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1[st] Nanpantan Scout Group

Annual General Meeting

7pm Tuesday 2[nd] July 2024 Online

Agenda

Introduction and welcome from Chair Person and Group Scout Leader
Apologies
Approve minutes of previous Annual General Meeting ()
Governance
a. Adopt the new Constitution within Scout Policy, Organisation and Rules (5.4)
b. Receive and adopt Financial Statements (1 April 2023 – 31 March 2024)
c. Agree number of members elected to Trustee Board
d. Agree quorum for Group Scout Council and Trustee Board
Review of the previous year
Elections
a. Nomination of Group Chair
b. Election of Group Treasurer
c. Election of Group Secretary
d. Election of members to the Group Trustee Board
- i. Election of Group Fundraiser
- ii. Quartermaster
- iii. Group Subscription Secretary
- iv. Building Sub-Committee Chair
e. Election of the Group Trustee Board including 2 new positions
f. Approval of Leaders as ex-officio members of the Group Trustee Board
g. Appointment of an Independent Examiner
District Representative Comments
Presentation of awards
1[st] Nanpantan Scout Building
Fundraising Report and Upcoming Activities
Any Other Business
Meeting Close

Scouts

Administration Details

Name of Charity: 1[st] Nanpantan Scout Group Charity Registration Number: 521761 Governing Document: Policy, Organisation and Rules of The Scout Association Address: 1st Nanpantan Scout Group 212 Nanpantan Road Loughborough Leicestershire LE11 3YE Bankers: NATWEST Market Place Loughborough Leicestershire LE11 3EA CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4TA

1[st] Nanpantan Scouts Executive Committee

Members of 1[st] Nanpantan Scouts Executive Committee are Charity Trustees for 1[st] Nanpantan Group Scout Council. For the year 2022-2023, these members were:

Group Chairperson Gareth Rhodes Group Scout Leader Carl Travis-Roberts Assistant Group Scout Leader Preeti Kitching Group Treasurer John O’Flynn Group Secretary Sean Jinks Group Fundraising Kerry Burgess Building Sub Committee Emma Miles Subscription Secretary Jo Topkins Quartermaster Tony Beirne Group Administrators Sophie Diaper Section Leaders Sophie Diaper (Beavers) Susan Smith (Beavers) Craig Lawton-Devine (Beavers) Malcolm Newton (Cubs) Jo Emmett (Cubs) Preeti Kitching (Scouts) Joe Putt (Scouts) Jo Pellereau (Squirrels)

The Group Scout Leader, appointed by Loughborough District Scouts, nominates the Group Chairperson annually.

The Section Leaders are ex-officio members of the Group Executive Committee and are appointed by the Group Scout Leader.

Other members of the Group Executive Committee are nominated and elected annually at the Group Scout Council Meeting.

Scouts

Structure and Governance

1st Nanpantan Scout Council is part of the national organisation of The Scout Association and operates in accordance with the Association’s Policy, Organisation and Rules (POR). The POR document contains details of the organisational structure and governance procedures for the Group.

The Scout Group currently has an Executive Committee of elected, nominated and ex-officio members who must meet at least once a year at its Annual General Meeting and at other times by way of Extraordinary General Meetings if so called. From this year onward the Executive Committee will be constituted as a Trustee Board in line with the Scout Association POR.

1st Nanpantan Scout Council is the electoral body, which supports and encourages the development of Scouting in Nanpantan, Loughborough. It is the body from which the Trustee Board is elected.

The Scout Association is aware of the rights of young people and has made concerted efforts to encourage Scout Councils to involve young people on all committees in a decision-making capacity. 1st Nanpantan Group Scout Council has endeavoured to implement this initiative.

The Trustee Board is accountable to the Scout Council and is responsible for the management of Scouting at Nanpantan.

Newly appointed Trustee Board members will receive an induction document that outlines their responsibilities of membership as Trustees and explains the functions of the Board and its sub-committees.

Objectives

The aim of the 1st Nanpantan Scout Council is to promote the development of young people by enabling them to achieve their full physical, intellectual, social and spiritual potential, as individuals, responsible citizens and members of their local, national and international communities.

During 2023/24 the Scout Council has endeavoured to achieve this by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by Adult Leadership.

All sections are open to young people of the appropriate age regardless of gender, race, religion or disability. The Scout Council has funds available to support financially disadvantaged individuals.

Scouts

Minutes from Previous Annual General Meeting

14[th] May 2023, 15:30, 1st Nanpantan Scout Hut

Attendees

Beirne, Tony - Group Quarter Master Burgess, Kerry - Fundraising Crawford, Adam – Group Chairperson Diaper, Sophie – Section Leader Emmett, Jo – Section Leader Jinks, Sean - Group Secretary Kitching, Preeti – Assistant Group Scout Leader Lawton-Devine, Craig – Section Leader

Miles, Emma – Building Sub-Committee Chair Newton, Malcolm – Section Leader Putt, Joe – Section Leader Ruddy, Lucy - Deputy Commissioner (District) Smith, Susan – Section Leader Travis-Roberts, Carl – Group Scout Leader

Families and children from the Group

Item		Actions
1	Welcome from Chair and Group Scout Leader
2	Apologies -O’Flynn,John – Treasurer
3	Previous AGM Minutes Reviewed and accepted
4	Annual Report AGM report summarised and accepted
5	Financial Statements Financialpositionpresented and accepted
6	Elections and Appointments Chair – Gareth Rhodes appointed Treasurer – John O’Flynn re-elected Secretary – Sean Jinks re-elected Kerry Burgess re-elected as Exec member Tony Beirne re-elected as Exec member Emma Miles re-elected as Exec member Section Leaders are also Exec members - this will continue
7	Group Subscription Secretary Vacancy Volunteers asked to come forward.
8	District Representative Report from LucyRuddy- DeputyCommissioner(District).
9	Awards Young Leader Parent Helper Thank you to Caroline Donoghue for her excellent support of 1stNanpantan Scouts, as Subscription Secretary
10	1st Nanpantan Scout Building Emma Milesprovided an update onprogress andplans for the new scout building.
11	Fundraising Update provided on a very successful year by Kerry Burgess, including thanks to: cubs, beavers, scouts and parents/guardians for their active participation. Note: Charnwood Challenge runningagain in September,marshals and helpers needed.
12	AOB None – MeetingClosed

Scouts

Reports

Chairperson

I wish to begin by thanking everybody for their effort, enthusiasm and energy during what has been a challenging year. Whether that is working directly with our young people, providing a wide range of fun and challenging activities in what can only be described as less than ideal surroundings. Hopefully before our next AGM they will have access to excellent new facilities that will allow everybody to grow and flourish as they make their journey through scouting.

I would also like to thank the many unseen people who have worked tirelessly to ensure that the less than glamourous tasks of administration, finance, fundraising and the ongoing building project. Whilst their work may often go unnoticed their impact is vital to our continued success and development.

Gareth Rhodes - 1st Nanpantan Chair – garethrhodes@nanpantanscouts.org.uk

Group Scout Leader

We currently have 143 members within our 7 sections, with more starting in the September term.

At Nanpantan we try and create a full and varied programme with indoor and outdoor activities at the hut and out and about. We give the young people great fun & adventure in their Scouting journey.

We had a group camp in June 2023 attended by over 100 members of our group from Squirrels to Explorers. They covered lots of on site activities, had a disco and fun of the fair stalls to go round on the Saturday evening.

All our sections have been away at times on camps and expeditions during the year and some members have ventured further a field to the Himalayas and most recently to Iceland.

We’ve had lots of members gaining the chief scout award though out our group, so well done to all!

The Building Project is in progress. We are having a full demolition of the old building and a new scout hut/community centre built in its place. We have a dedicated Building Sub-Committee led by Emma Mile who I’d personally like to thank for her amazing dedication towards this project. We are always looking for more support if you’re interested, please get in touch.

We’ve just had our community cream tea fundraising event organised by our head of Fundraising Kerry Whiteside. Kerry is a great fundraiser and full of ideas and energy, and we’d like to express our thanks to her.

We currently have leaders working tirelessly in all sections, but encourage additional people to join us, so that we can ensure the continuance of the Group in the years ahead. Can you help us? We are a very friendly group of leaders!

I wish to thank our Leaders, Section Helpers & Trustees for their impressive dedication to provide great scouting experiences for our young people over the past year. We also appreciate the engagement from all the families of our Squirrels, Beavers, Cubs & Scouts!

Thanks again to everyone: kids, leaders, exec members and families. We feel that Nanpantan is a very special group, and the spirit of our members and the energy and ideas of our volunteers is what keeps it going.

Carl Travis-Roberts - 1st Nanpantan Group Scout Leader carltravis-roberts@nanpantanscouts.org.uk

Scouts

Squirrels – Thursday

This year the Squirrels have had a huge variety of activities including hiking, a canal trip, a day at the group camp, a Lego day and lots of different activities on a Thursday evening including pirate night, sports day, campfires and science experiments. We had our annual Christmas tree in the Loughborough tree festival. We were lucky to be chosen to be part of the YouShape award pilot for the Squirrels section and 16 of our young people achieved this 4 part award - a huge achievement for them! Alongside this we have awarded 189 badges across the Squirrel drey in the past 12 months. A huge achievement for our youngest members. We also have had a number of Squirrels achieve their acorn awards, the highest award in Squirrels. Well done to Theo, Payton, Oliver, Elliot, Xavier and Edith for this huge achievement. All 5 have now moved onto Beavers and we wish them the best of luck there.

We have had some changes to the team this year. Alongside our original leaders, Ben, Jenny and Marie we have added George and Gilly, along with our fabulous young leader Claire. Jenny and Marie are moving to lead Beavers from September and will be very much missed at Squirrels! Also, a huge thank you to Sarah who helped us for the January-March term.

Jo (Squirrels Section Leader)

Beavers – Wednesday

Well, it has been another busy year! We have made rafts, rolled cheese, learned to speak in Chinese, created sweet dispensers and used our decoding skills to escape. We tried two new badges: money skills and book reader. The first term ended with a rewards night after we had all worked so hard to fill our star charts. On a cold (freezing) December evening, the hot chocolate deluxe was most welcome! As always, we love to make the most of the outdoors: we have paddled in the stream at Bradgate, stomped across the top of Beacon Hill and enjoyed being out on our bikes. A definite highlight this year was visiting the Fire Station. Not only did we get to sit in a fire engine, we were asked to help hose it down too. Well done to the 6 beavers who achieved their bronze award this year. Thank you to our young leaders- Isaac, Katie, William and Benjamin. Without them, our sessions would be a lot less fun and a lot more chaotic. Finally, thank you parents for your ongoing support and for giving up your time to support our meetings away from the hut.

Beavers – Friday

Since last year, Friday Beavers has seen a steady increase in numbers to twenty-three, with many moving up from Squirrels.

Together we have had another fun filled and busy year working upon a wide array of challenge and activity badges. We have invited various community visitors including Canine Partners for our work upon disability awareness, Robogals from Loughborough University for work upon the digital citizen badge and Aquabox for a talk about humanitarian aid and the importance of clean water for the global issues badge.

We have also included many outdoor activities such as cooking on campfires, hikes, making water filters and stomp rockets. Plus, we have arranged visits to the Oaks, the Carillion and Bell Boating at Leicester Outdoor Pursuits Centre. A big thank you goes out to all those that have kindly provided the help and support needed to make this programme happen.

A special well done has also been given to the three Beavers who achieved their bronze chief Scout award. A further three are due to be awarded before the end of term.

After five years Craig made the decision to step away from leading in December 2023 and Jyoti will also be leaving at the end of term after assisting for the past three years. A big thank you goes out to all for the countless hours of work and dedication they have given to Beavers. We hope they will all have fond

Scouts

memories of their time in Scouting.

The successful search for additional support was then began with Jenny Jordan assistant Squirrel leader, Rainbows leader and forest schoolteacher offering to become the lead, with Marie Leyland, Clare Lickess and Nick Tinsley supporting as assistant Beaver leaders. With these new changes Friday Beavers will move to Tuesday evenings after the summer break.

Clare and team Friday Beavers

Cubs – Monday (Nanpanthers Pack)

Well, it’s that time again, where did the year go? Cubs is still as fun due to the Cubs always making the best of what we do. They are always happy to have ‘Fun through Learning’.

We have had a new leader join us this year – Sarah, she has joined us with a wealth of knowledge and is very good at running a Campfire. We also have 4 Young Leaders who are helping us – Tobias, Alex, Jacob & Sam.

6 Cubs have achieved their Silver awards this year which is the top award within Cubs. Well done to them.

The Cubs joined The Thursday Cubs for a joint Space camp in November 2023. They did climbing, rocket firing, junk modelling where there were prizes for the best designs. The weekend was a great success and the two packs worked really well together and made it a pleasure for the Leaders to run.

We held the Nanpanther Camp 2025 in April; it went well as we had a packed weekend of activities at the Oaks Campsite. We were indoors as the weather was questionable but held out for us. The Cubs were worn out by the end and a good time was had by all.

We have done a variety of Badgework throughout the year and the Cubs have worked hard to cover the tasks we asked them to do. We are looking forward to being outside more in the Summer months!...

We took some of the Cubs on the County Cub trip to the Black Country Museum, they went back to a Victorian school for a lesson and went down the mine. They were a credit to take out as they all enjoyed it and made the most out of the day.

We had a trip to the Indoor Bowls centre for the Cubs to learn a new sport, it was a fun evening with some good shots. We may have some future bowlers in our midst!

We had 2 nights of modelling, the first was where the Cubs built and painted Warhammer Models. The second was where half the pack built and painted a Spitfire plane and the other half built and painted a Jaguar car, this took 2 weeks as the Cubs were doing it to the best of their ability. We were very impressed with the outcome of the work they did; they took their models home to keep.

I wish to thank all the parents of the Cubs for their ongoing support, we thank you and your children for making it a pleasure to run the ‘Nanpanthers’.

Also…if you feel you could be a helper to the Nanpanthers then please feel free to contact me. Thank you for listening.

Malcolm, Louise, Alex & Sarah.

Nanpanther CSL & team.

Scouts

Cubs - Thursday

Another year has raced past with lots of fun and adventures for Thursday cubs. We have had 24 cubs for most of the year with a smaller group of 16 for the summer term. Isobel has been a fantastic young leader for us this – keeping us older ones on our toes!

Everyone hugely enjoyed the whole group camp last June – oh to have weather like that now! Squirrels to Explorers all on the same site, enjoying a whole raft of activities including film time and a disco on the Saturday night. We also joined forces with Monday Cubs for a space themed indoor camp in November at the Holwell site. The weekend started with space craft creation out of ‘junk’ and then we searched for alien glow sticks. Saturday included climbing, rocket launching, making (and maybe eating) space food, a moon rock hunt, treasure hunt, the ever popular tuckshop and camp fire. We also played space invaders, ate lots of yummy food and made up many games and adventures along the way.

We have just been on a summer camp at the Oaks – Olympic & Paralympic themed. We tried to pack in as many sports as possible – including archery, climbing, jungle trail, visually impaired football, a decathlon, boccia, seated volleyball, and lots more. We made our own Olympic torches, tried to build the Eiffel tower, had s’mores round the campfire and got colouring with Phryge the Paris 2024 mascot. Everyone had a great time and the cubs even all went to sleep at a reasonable time……..

Group meetings have continued to be as varied and active as we can make them. Activities have included the much-anticipated chippy hike, playing beach volleyball at the University, sitting in a police car during their visit and lighting fires. We’ve also learnt about the environment, and about Hungarian culture from a special guest. We have celebrated Diwali, pancake day, St David’s day and the Holi festival of colour.

Plans for the rest of this term include pond dipping and trying to float our homemade mini rafts, a nature walk and the much-loved water night to end before the summer break.

According to OSM 173 badges have been achieved by Thursday cubs since June 2023 and congratulations to our eight cubs have achieved their Chief Scout Silver this year - well done to Eadie, Jess, Evie, Issac, Ronnie, Niam, Ellia and Isla. Several have gone onto scouts, so I hope they are enjoying that experience too.

Jo, Carl, Richard, Nick & Isobel

Scouts – Tuesday (Priory Troop)

Priory Troop currently has 21 members. It has once again been a busy year, the Scouts have been working towards their Chief Scout Gold Award, with Will Nichols achieving this high award. Well, done Will.

We have done a few County and District led activities including Rambling Fox, Climbing camp, District camp and summer camp at Walesby Forest.

The scouts have done many things, from lighting fires to service work up at the Oaks to riffle shooting, we also had a visit from the Police.

We have a number of camps coming up this year including a summer camp and Splash camp and we have 7 from the troop taking part in the district international trip to Iceland put on by Kegworth.

Scouts

I would like to Thank Rachel, Ed, and Adam for all their hard work and support through the year. Preeti Kitching

Scouts – Wednesday (Longcliffe Troop)

Over the past year, Wednesday Scouts have stayed strong at around 27 Scouts.

With five Scouts hopefully completing their Chief Scouts’ Gold award soon.

Over the past year scouts have completed the youshape award, have done air rifle shooting and learnt how to use an axe and saw safely, and go on a bike ride and do basis bike maintenance.

We all so had a trip to Loughborough Schools Foundation to see the Grammar school’s Bee hives. Where we got to wear a bee suit and open the hives and see the bees at work. Later in the year the school’s Bee keepers came the Nanpantan and the scouts got to spin the Honey out of the hive frames and even try freshly made honey.

Thanks to the other Leader for their support on running activities.

Yours in Scouting

Joe Putt

Scout Leader

Scouts

Fundraising Report 2022/23

Fundraising Report 2023/2024 : Current funds = £20,936

Our fundraising efforts have continued this year, focusing a significant effort on raising funds for our new facilities.

We are delighted to confirm that we have been successful in being awarded £9291 from Charnwood Borough Council, Community Facilities fund. This will fund adaptations to our new building to ensuring that it’s fully accessible to all.

Over the past year we have also received kind donations from TopLets (£250) and East Midlands Airport, who sponsored our Community Tea event in May 2024 to the value of £180 – funding nearly 60 cream teas! We have also benefited from the following fund raising activities, monies from which support the day to day running costs of activities with the children.

Charnwood Challenge – September 2023 - £1629 – This was our fifth year running this very successful event, once again attracting over 150 runners and walkers. Funds were raised via entry fees and refreshments. Thank you everyone who kindly supported this event in a wide variety of ways, including those who donated prizes too.

Car park marshalling – March 2023 - £1000 - A team of dedicated volunteers continued to help marshal cross country running events at Prestwold Hall, for which we receive a monetary donation. This is a great example of where parent volunteers can support our fund raising on a one-off basis for a few hours.
Community Cream Tea – May 2024 - £961. We welcomed over 100 visitors to this event, with everyone enjoying a cream tea in the sunshine. Our annual raffle, stalls and refreshments all help raise funds. Thank you to everyone who supported this event, including donating lots of chocolate prizes.
Smartie challenge – December 2023 - £224 - This is a much loved initiative, with Father Christmas giving each of our young people a tube of Smarties, that’s then filled with loose change once the chocolate has been enjoyed. Tubes continue to be returned, so there may well be more funds raised yet!
Easyfundraising.org.uk – £45 / quarter - We have continued to be part of this scheme, with 76 supporters. Over 6000 online retailers are part of this scheme, donating a percentage of any online purchasers to our cause – at no cost to the buyer. If you’re an online shopper please do sign up – it’s entirely free, very easy and makes a difference. www.easyfundraising.org.uk
Charnwood community lottery – £40/month We continue to be part of the Charnwood Community Lottery and delighted to say that some of our supports have been winers. For each £1 ticket purchased, we receive 60p. Thank you to our regular supporters. Fancy trying your luck too? www.charnwoodlottery.co.uk

How can you help?

If you would like to be involved in fundraising in any way, have ideas or maybe the business you work for has a community / charity scheme? Please get in touch. We’d love to hear from you.

Scouts

Building Sub-Committee Update

The Building Committee continue with progress plans to demolish and replace our scout building to a modern facility for us and the community. There have been a number of challenges over the last few month with the sale of the plot of our land resulting in a delay to completion. As the land sale is the primary funding source, this has pushed back a start date on the build but we are still hopeful to start mid to late August with a builder appointed to complete the project.

The project is expected to cost in the region of £430,000 with majority funded by land sale, and grants secured. The shortfall of around £100,000 is planned to be funded through other grants, ongoing fundraising, donations of material and if required a phased approach to the build. If you think you can help at all with the building project, please contact Emma Miles (emmamiles@nanpantanscouts.org.uk)

Thank you to all parents for their patience and support with fundraising as we continue to work towards provision of a new building for the Scout Group and the community.

Financial Report

Overview

Thank you to all members for their support over 2023/24.

There has been some excellent fund raising over the year and we thank everyone who helped and contributed to this. We also have donations and grants such that the building fund is growing as detailed in Emma’s report. In addition, we had volunteers helping marshal parking for British Athletics events which resulted in £1200, there are further opportunities in this area and we value the support of parents and the Scouting team in volunteering to help on these events. Please contact Carl is you are able to help.

We will be due around £7000 in gift aid in the next financial year claiming against a combination of subs, donations and fund raising over the last 3 years. We really appreciate everyone who has completed gift aid forms as this really helps, if you haven’t completed one or are unsure and you pay tax please contact our Subscriptions secretary as it enables us to claim gift aid back and everything helps.

We have had some increased spend on the building development such as planning permission, structural calculations and architect work to support the development of the replacement building.

Thank you to everyone for their support and contribution, we really appreciate everything you do and any additional support such as introductions to organisations that may be able to help with grants, donations, time etc is always appreciated.

Scouts

Receipts

Receipts
		*For year end*	Subtotals		*For year end*
*Receipts*		*Feb 2024*	2024	2024	*Feb 2023*
	Group funds
		£			£
Membership subscriptions (note 1)		14,015.15			12,051.12
					£
Bank interest	Bank interest				53.42
				£	£
				14,015.15	14,015.15
	Fundraising -
		£			£
CAF bank and HMRC gift aid (note 2)		427.62			426.24
			£	£
			427.62
	Other funds
HQ contributions (Explorers) and hire
Covid grants
		£			£
Clothing		419.90			230.34
					£
Donations					32.00
		£
Building fund account transfer in	Building fund account transfer in	51,620.40
					£
EDF refund					3,323.41
		£			£
Misc acc		559.10			1,001.00
		£
Interest		751.23
			£	£
			53,350.63
Restricted funds
			£ -	£ -	£ -
	Beavers
		£			£
woodland Beavers sleep over		16.83			457.90
		£
Fri Beavers Canal Trip95.71		95.71
		£
Black Country Museum		150.00
		£
Beaveree March 24		265.10
		£			£
Oaks adventure night		27.40			31.50
			£	£
			555.04

Scouts

	Cubs
		£
Nanpanther Camp	Nanpanther Camp	174.12
				£
Jungle				18.00
		£
Indoor Bowls		16.64
				£
Thurs cub camp				38.74
		£
Cinema		29.00
				£
Thurs cub farm				593.57
				£
Wild west camp				967.00
			£
			219.76
	Scouts
		£		£
Climbing/golf/shooting		82.70		464.22
shooting
				£
Canoeing				93.77
		£
Space Camp		1,732.09
		£
Laser quest	Laser quest	254.89
		£
1st Lego League		80.56
		£
Stand up paddleboard		24.52
		£
Water sports		56.40
		£
Rambling Fox		38.08
		£
Archery Tomahawk		128.54
				£
Scouts expedition/troop camp				298.20
				£
Scogui				88.04
				£
Splash				1,477.00
			£
			2,397.78
	Group
				£
May camp				140.00
				£
District activities day				193.70
		£		£
group summer camp		2,996.12		1,547.03
		£		£
District Camp		1,215.90		681.15
			£
			4,212.02
	Hut Fund Raising
		£		£
Charnwood Challenge Run	Charnwood Challenge Run	2,802.34		2,616.64
		£		£
County School Athletics and car parking		1,200.00		2,250.00
Bags for schools
		£
AGM Fundraising		331.80

Scouts

	£
Carols on the move	1,016.43
	£
Smarty challenge	215.76
			£
Beavers £2 clalenge			178.44
	£		£
Charnwood lottery	487.72		440.00
	£		£
Easy fund raising	219.25		436.66
	£		£
Donations	2,570.80		496.76
			£
Open gardens			110.30
			£
REACH grant			30,000.00
Mothers day wreaths
			£
Leslie sell Trust grant			1,000.00
			£
fundraising			162.00
			£
AGM fund raising			656.62
Quiz *
		£
		8,844.10
	£	£	£
	84,022.10	84,022.10	62,554.77
	£	£	£
Restricted Funds	-		-
	£		£
adjusted for restricted funds	84,022.10		62,554.77

Notes

1 2 years membership paid in same Financial Year

2 Gift aid to be claimed for 2021/22, 2022/23 and 2023/24 expected to be circa £7000

Scouts

Payments

Payments
	*For year end*	Subtotals	*For year end*
*Payments* Services / insurance ~~[~~	*Feb 2024*	2024	*Feb 2023*
	£		£
Water	930.85		598.38
	£		£
Gas	214.38		130.76
	£		£
Electricity	681.56		706.00
	£		£
Insurance - buildings (+ xs £150 flood)	1,748.65		1,562.76
	£		£
Internet	582.39		428.67
		£
		4,157.83
Buildings / supplies ~~Lo~~
	£		£
General repairs/build maintenance/cleaning	1,470.00		44.20
	£		£
Equipment repairs/stores/gas	81.36		339.98
	£		£
Capital equipment (container) and supplies	1,722.84		1,824.84
	£		£
BuildIng maintenance/cleaning	1,356.33		540.00
	£		£
Building development (architects, planning etc)	7,058.30		17,334.04
	£		£
Account moves to building and misc acc	51,237.30		1,001.00
Payments to CAF Cash op acc for costs (transfer	£
accs)	378.10
		£
		63,304.23
Group funds ~~[~~
	£
Miscellaneous Membs repaymts inc sumup	183.07
Admin expenses (inc OSM and monthly account	£		£
fee)	331.89		75.00
	£		£
Badges / neckers/ prog. material	1,805.65		1,465.62
Membership 2022/23 and 2023/24 2 years	£
payments	13,399.30
Fund raising spends
	£		£
Clothing	756.39		863.10
	£		£
AGM and other meeting	25.00		493.20
			£
District Activity day			1,855.30
	£
Stripe payment cards OSM and camp costs	2,000.00
			£
Miscellaneous			62.00
			£
OSM			300.48
	£		£
Charnwood Challenge	112.96		593.54
Jamboree
		£
		18,614.26
Group funds sections ~~ee~~
	£		£
Beavers (combined)	52.78		46.57
	£	£
Explorers	-

Scouts

	£		£
Cubs (combined)	303.64		262.46
	£		£
Scouts (combined)	247.06		812.07
	£
WSJ K Eagles J Lewis	485.70
		£
		1,089.18
Restricted funds ~~es~~
Squirrels ~~eee~~
	£
Boat Day	115.00
		£
		115.00
Beavers ~~ee~~
	£
Beeakers at th Oaks	69.00
			£
Weds beavers challenge			44.00
			£
Beavers camp			271.00
			£
Beavers oaks activity			206.06
	£
Mini Golf	139.59
	£
Indoor Bowls	19.50
	£
Evening activity	19.00
		£
		247.09
Cubs ~~Eee~~
	£
Holwell Cub camp	1,292.93
			£
Thurs cub camp			1,557.38
	£
Cubs jungle	62.00
	£
cub camp	255.00
		£
		1,609.93
Scouts ~~hb~~
			£
Splash camp scouts			1,950.92
Canoeing
	£
space cetre	448.00
	£
Willow weaving	40.00
	£		£
shooting	45.00		45.00
	£
Trip	97.50
	£
Scogui night	105.00
	£
Forest Fest	959.00
	£
Archery	156.00

Scouts

£ Laser Quest 200.00 £ Rambling fox 45.00 £ Adventure golf 119.39 £ Alpaca visit 55.00 £ scouts expedition 183.00 £ Forest camp 100.00 £ Canoeing 120.00 £ 2,095.50 ~~ee,~~ Scouts Explorers Scouts Exp Challenge Weekend £ - ~~ee~~ Group £ Group Camp 2,713.14 £ 2,713.14 £ £ £ Total expenditure 93,946.16 93,946.16 35,991.72 Adjustment of restricted funds £ £93,946.16 35,991.72 For year ending 28 Feb 2022 £ £ TOTAL RECEIPTS 84,017.20 62,554.77 £ £ £ TOTAL PAYMENTS 93,946.16 88,653.00 35,991.72 -£ £ Balance of income/expenditure 9,928.96 26,563.05

Scouts

----- End of picture text -----

1[st] Nanpantan Scout Group

Annual General Meeting

7pm Tuesday 2[nd] July 2024 Online

Agenda

Introduction and welcome from Chair Person and Group Scout Leader
Apologies
Approve minutes of previous Annual General Meeting ()
Governance
a. Adopt the new Constitution within Scout Policy, Organisation and Rules (5.4)
b. Receive and adopt Financial Statements (1 April 2023 – 31 March 2024)
c. Agree number of members elected to Trustee Board
d. Agree quorum for Group Scout Council and Trustee Board
Review of the previous year
Elections
a. Nomination of Group Chair
b. Election of Group Treasurer
c. Election of Group Secretary
d. Election of members to the Group Trustee Board
- i. Election of Group Fundraiser
- ii. Quartermaster
- iii. Group Subscription Secretary
- iv. Building Sub-Committee Chair
e. Election of the Group Trustee Board including 2 new positions
f. Approval of Leaders as ex-officio members of the Group Trustee Board
g. Appointment of an Independent Examiner
District Representative Comments
Presentation of awards
1[st] Nanpantan Scout Building
Fundraising Report and Upcoming Activities
Any Other Business
Meeting Close

Scouts

Administration Details

1[st] Nanpantan Scouts Executive Committee

Members of 1[st] Nanpantan Scouts Executive Committee are Charity Trustees for 1[st] Nanpantan Group Scout Council. For the year 2022-2023, these members were:

The Group Scout Leader, appointed by Loughborough District Scouts, nominates the Group Chairperson annually.

The Section Leaders are ex-officio members of the Group Executive Committee and are appointed by the Group Scout Leader.

Other members of the Group Executive Committee are nominated and elected annually at the Group Scout Council Meeting.

Scouts

Structure and Governance

1st Nanpantan Scout Council is the electoral body, which supports and encourages the development of Scouting in Nanpantan, Loughborough. It is the body from which the Trustee Board is elected.

The Trustee Board is accountable to the Scout Council and is responsible for the management of Scouting at Nanpantan.

Newly appointed Trustee Board members will receive an induction document that outlines their responsibilities of membership as Trustees and explains the functions of the Board and its sub-committees.

Objectives

Scouts

Minutes from Previous Annual General Meeting

14[th] May 2023, 15:30, 1st Nanpantan Scout Hut

Attendees

Families and children from the Group

Item		Actions
1	Welcome from Chair and Group Scout Leader
2	Apologies -O’Flynn,John – Treasurer
3	Previous AGM Minutes Reviewed and accepted
4	Annual Report AGM report summarised and accepted
5	Financial Statements Financialpositionpresented and accepted
6	Elections and Appointments Chair – Gareth Rhodes appointed Treasurer – John O’Flynn re-elected Secretary – Sean Jinks re-elected Kerry Burgess re-elected as Exec member Tony Beirne re-elected as Exec member Emma Miles re-elected as Exec member Section Leaders are also Exec members - this will continue
7	Group Subscription Secretary Vacancy Volunteers asked to come forward.
8	District Representative Report from LucyRuddy- DeputyCommissioner(District).
9	Awards Young Leader Parent Helper Thank you to Caroline Donoghue for her excellent support of 1stNanpantan Scouts, as Subscription Secretary
10	1st Nanpantan Scout Building Emma Milesprovided an update onprogress andplans for the new scout building.
11	Fundraising Update provided on a very successful year by Kerry Burgess, including thanks to: cubs, beavers, scouts and parents/guardians for their active participation. Note: Charnwood Challenge runningagain in September,marshals and helpers needed.
12	AOB None – MeetingClosed

Scouts

Reports

Chairperson

Gareth Rhodes - 1st Nanpantan Chair – garethrhodes@nanpantanscouts.org.uk

Group Scout Leader

We currently have 143 members within our 7 sections, with more starting in the September term.

At Nanpantan we try and create a full and varied programme with indoor and outdoor activities at the hut and out and about. We give the young people great fun & adventure in their Scouting journey.

All our sections have been away at times on camps and expeditions during the year and some members have ventured further a field to the Himalayas and most recently to Iceland.

We’ve had lots of members gaining the chief scout award though out our group, so well done to all!

Carl Travis-Roberts - 1st Nanpantan Group Scout Leader carltravis-roberts@nanpantanscouts.org.uk

Scouts

Squirrels – Thursday

Jo (Squirrels Section Leader)

Beavers – Wednesday

Beavers – Friday

Since last year, Friday Beavers has seen a steady increase in numbers to twenty-three, with many moving up from Squirrels.

A special well done has also been given to the three Beavers who achieved their bronze chief Scout award. A further three are due to be awarded before the end of term.

Scouts

memories of their time in Scouting.

Clare and team Friday Beavers

Cubs – Monday (Nanpanthers Pack)

Well, it’s that time again, where did the year go? Cubs is still as fun due to the Cubs always making the best of what we do. They are always happy to have ‘Fun through Learning’.

6 Cubs have achieved their Silver awards this year which is the top award within Cubs. Well done to them.

We have done a variety of Badgework throughout the year and the Cubs have worked hard to cover the tasks we asked them to do. We are looking forward to being outside more in the Summer months!...

We had a trip to the Indoor Bowls centre for the Cubs to learn a new sport, it was a fun evening with some good shots. We may have some future bowlers in our midst!

I wish to thank all the parents of the Cubs for their ongoing support, we thank you and your children for making it a pleasure to run the ‘Nanpanthers’.

Also…if you feel you could be a helper to the Nanpanthers then please feel free to contact me. Thank you for listening.

Malcolm, Louise, Alex & Sarah.

Nanpanther CSL & team.

Scouts

Cubs - Thursday

Plans for the rest of this term include pond dipping and trying to float our homemade mini rafts, a nature walk and the much-loved water night to end before the summer break.

Jo, Carl, Richard, Nick & Isobel

Scouts – Tuesday (Priory Troop)

We have done a few County and District led activities including Rambling Fox, Climbing camp, District camp and summer camp at Walesby Forest.

The scouts have done many things, from lighting fires to service work up at the Oaks to riffle shooting, we also had a visit from the Police.

We have a number of camps coming up this year including a summer camp and Splash camp and we have 7 from the troop taking part in the district international trip to Iceland put on by Kegworth.

Scouts

I would like to Thank Rachel, Ed, and Adam for all their hard work and support through the year. Preeti Kitching

Scouts – Wednesday (Longcliffe Troop)

Over the past year, Wednesday Scouts have stayed strong at around 27 Scouts.

With five Scouts hopefully completing their Chief Scouts’ Gold award soon.

Over the past year scouts have completed the youshape award, have done air rifle shooting and learnt how to use an axe and saw safely, and go on a bike ride and do basis bike maintenance.

Thanks to the other Leader for their support on running activities.

Yours in Scouting

Joe Putt

Scout Leader

Scouts

Fundraising Report 2022/23

Fundraising Report 2023/2024 : Current funds = £20,936

Our fundraising efforts have continued this year, focusing a significant effort on raising funds for our new facilities.

Car park marshalling – March 2023 - £1000 - A team of dedicated volunteers continued to help marshal cross country running events at Prestwold Hall, for which we receive a monetary donation. This is a great example of where parent volunteers can support our fund raising on a one-off basis for a few hours.
Community Cream Tea – May 2024 - £961. We welcomed over 100 visitors to this event, with everyone enjoying a cream tea in the sunshine. Our annual raffle, stalls and refreshments all help raise funds. Thank you to everyone who supported this event, including donating lots of chocolate prizes.
Smartie challenge – December 2023 - £224 - This is a much loved initiative, with Father Christmas giving each of our young people a tube of Smarties, that’s then filled with loose change once the chocolate has been enjoyed. Tubes continue to be returned, so there may well be more funds raised yet!
Easyfundraising.org.uk – £45 / quarter - We have continued to be part of this scheme, with 76 supporters. Over 6000 online retailers are part of this scheme, donating a percentage of any online purchasers to our cause – at no cost to the buyer. If you’re an online shopper please do sign up – it’s entirely free, very easy and makes a difference. www.easyfundraising.org.uk
Charnwood community lottery – £40/month We continue to be part of the Charnwood Community Lottery and delighted to say that some of our supports have been winers. For each £1 ticket purchased, we receive 60p. Thank you to our regular supporters. Fancy trying your luck too? www.charnwoodlottery.co.uk

How can you help?

If you would like to be involved in fundraising in any way, have ideas or maybe the business you work for has a community / charity scheme? Please get in touch. We’d love to hear from you.

Scouts

Building Sub-Committee Update

Thank you to all parents for their patience and support with fundraising as we continue to work towards provision of a new building for the Scout Group and the community.

Financial Report

Overview

Thank you to all members for their support over 2023/24.

We have had some increased spend on the building development such as planning permission, structural calculations and architect work to support the development of the replacement building.

Scouts

Receipts

Receipts
		*For year end*	Subtotals		*For year end*
*Receipts*		*Feb 2024*	2024	2024	*Feb 2023*
	Group funds
		£			£
Membership subscriptions (note 1)		14,015.15			12,051.12
					£
Bank interest	Bank interest				53.42
				£	£
				14,015.15	14,015.15
	Fundraising -
		£			£
CAF bank and HMRC gift aid (note 2)		427.62			426.24
			£	£
			427.62
	Other funds
HQ contributions (Explorers) and hire
Covid grants
		£			£
Clothing		419.90			230.34
					£
Donations					32.00
		£
Building fund account transfer in	Building fund account transfer in	51,620.40
					£
EDF refund					3,323.41
		£			£
Misc acc		559.10			1,001.00
		£
Interest		751.23
			£	£
			53,350.63
Restricted funds
			£ -	£ -	£ -
	Beavers
		£			£
woodland Beavers sleep over		16.83			457.90
		£
Fri Beavers Canal Trip95.71		95.71
		£
Black Country Museum		150.00
		£
Beaveree March 24		265.10
		£			£
Oaks adventure night		27.40			31.50
			£	£
			555.04

Scouts

	Cubs
		£
Nanpanther Camp	Nanpanther Camp	174.12
				£
Jungle				18.00
		£
Indoor Bowls		16.64
				£
Thurs cub camp				38.74
		£
Cinema		29.00
				£
Thurs cub farm				593.57
				£
Wild west camp				967.00
			£
			219.76
	Scouts
		£		£
Climbing/golf/shooting		82.70		464.22
shooting
				£
Canoeing				93.77
		£
Space Camp		1,732.09
		£
Laser quest	Laser quest	254.89
		£
1st Lego League		80.56
		£
Stand up paddleboard		24.52
		£
Water sports		56.40
		£
Rambling Fox		38.08
		£
Archery Tomahawk		128.54
				£
Scouts expedition/troop camp				298.20
				£
Scogui				88.04
				£
Splash				1,477.00
			£
			2,397.78
	Group
				£
May camp				140.00
				£
District activities day				193.70
		£		£
group summer camp		2,996.12		1,547.03
		£		£
District Camp		1,215.90		681.15
			£
			4,212.02
	Hut Fund Raising
		£		£
Charnwood Challenge Run	Charnwood Challenge Run	2,802.34		2,616.64
		£		£
County School Athletics and car parking		1,200.00		2,250.00
Bags for schools
		£
AGM Fundraising		331.80

Scouts

	£
Carols on the move	1,016.43
	£
Smarty challenge	215.76
			£
Beavers £2 clalenge			178.44
	£		£
Charnwood lottery	487.72		440.00
	£		£
Easy fund raising	219.25		436.66
	£		£
Donations	2,570.80		496.76
			£
Open gardens			110.30
			£
REACH grant			30,000.00
Mothers day wreaths
			£
Leslie sell Trust grant			1,000.00
			£
fundraising			162.00
			£
AGM fund raising			656.62
Quiz *
		£
		8,844.10
	£	£	£
	84,022.10	84,022.10	62,554.77
	£	£	£
Restricted Funds	-		-
	£		£
adjusted for restricted funds	84,022.10		62,554.77

Notes

1 2 years membership paid in same Financial Year

2 Gift aid to be claimed for 2021/22, 2022/23 and 2023/24 expected to be circa £7000

Scouts

Payments

Payments
	*For year end*	Subtotals	*For year end*
*Payments* Services / insurance ~~[~~	*Feb 2024*	2024	*Feb 2023*
	£		£
Water	930.85		598.38
	£		£
Gas	214.38		130.76
	£		£
Electricity	681.56		706.00
	£		£
Insurance - buildings (+ xs £150 flood)	1,748.65		1,562.76
	£		£
Internet	582.39		428.67
		£
		4,157.83
Buildings / supplies ~~Lo~~
	£		£
General repairs/build maintenance/cleaning	1,470.00		44.20
	£		£
Equipment repairs/stores/gas	81.36		339.98
	£		£
Capital equipment (container) and supplies	1,722.84		1,824.84
	£		£
BuildIng maintenance/cleaning	1,356.33		540.00
	£		£
Building development (architects, planning etc)	7,058.30		17,334.04
	£		£
Account moves to building and misc acc	51,237.30		1,001.00
Payments to CAF Cash op acc for costs (transfer	£
accs)	378.10
		£
		63,304.23
Group funds ~~[~~
	£
Miscellaneous Membs repaymts inc sumup	183.07
Admin expenses (inc OSM and monthly account	£		£
fee)	331.89		75.00
	£		£
Badges / neckers/ prog. material	1,805.65		1,465.62
Membership 2022/23 and 2023/24 2 years	£
payments	13,399.30
Fund raising spends
	£		£
Clothing	756.39		863.10
	£		£
AGM and other meeting	25.00		493.20
			£
District Activity day			1,855.30
	£
Stripe payment cards OSM and camp costs	2,000.00
			£
Miscellaneous			62.00
			£
OSM			300.48
	£		£
Charnwood Challenge	112.96		593.54
Jamboree
		£
		18,614.26
Group funds sections ~~ee~~
	£		£
Beavers (combined)	52.78		46.57
	£	£
Explorers	-

Scouts

	£		£
Cubs (combined)	303.64		262.46
	£		£
Scouts (combined)	247.06		812.07
	£
WSJ K Eagles J Lewis	485.70
		£
		1,089.18
Restricted funds ~~es~~
Squirrels ~~eee~~
	£
Boat Day	115.00
		£
		115.00
Beavers ~~ee~~
	£
Beeakers at th Oaks	69.00
			£
Weds beavers challenge			44.00
			£
Beavers camp			271.00
			£
Beavers oaks activity			206.06
	£
Mini Golf	139.59
	£
Indoor Bowls	19.50
	£
Evening activity	19.00
		£
		247.09
Cubs ~~Eee~~
	£
Holwell Cub camp	1,292.93
			£
Thurs cub camp			1,557.38
	£
Cubs jungle	62.00
	£
cub camp	255.00
		£
		1,609.93
Scouts ~~hb~~
			£
Splash camp scouts			1,950.92
Canoeing
	£
space cetre	448.00
	£
Willow weaving	40.00
	£		£
shooting	45.00		45.00
	£
Trip	97.50
	£
Scogui night	105.00
	£
Forest Fest	959.00
	£
Archery	156.00

Scouts

scouts be prepored . 1st Nanpantan Scouts Independent examinerfs report to the trustees of Nanpantan Scouts th I report on the accounts of the Trust for the year ended 28 February 2023. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144{21 of the Charities Act 2011 {the 2011 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the 2011 Act to follow the procedures laid down in the general Directions given by the commission under section 14515){b} of the 2011 Act to state whether particular matters have come to my attention Basis of independent examinerfs report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out in the next statement. Independent examinerfs statement In connection with my examination, no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 130 of the 2011 Act and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached me.. Antony Honarmand Relevant professional qualificatlon or body: Chartered Institute of Mgmnt Accountants (CIMA) Address: 91A Derby Road, Risley, Derbyi DE72 3SY Date: 0510912023

Table of Contents

1[st] Nanpantan Scout Group

Annual General Meeting

7pm Tuesday 2[nd] July 2024 Online

Agenda

Administration Details

1[st] Nanpantan Scouts Executive Committee

Structure and Governance

Objectives

Minutes from Previous Annual General Meeting

14[th] May 2023, 15:30, 1st Nanpantan Scout Hut

Attendees

Reports

Chairperson

Gareth Rhodes - 1st Nanpantan Chair – garethrhodes@nanpantanscouts.org.uk

Group Scout Leader

Squirrels – Thursday

Beavers – Wednesday

Beavers – Friday

Cubs – Monday (Nanpanthers Pack)

Cubs - Thursday

Scouts – Tuesday (Priory Troop)

Scouts – Wednesday (Longcliffe Troop)

Building Sub-Committee Update

Financial Report

Overview

Receipts

Notes

Payments

Table of Contents

1[st] Nanpantan Scout Group

Annual General Meeting

7pm Tuesday 2[nd] July 2024 Online

Agenda

Administration Details

1[st] Nanpantan Scouts Executive Committee

Structure and Governance

Objectives

Minutes from Previous Annual General Meeting

14[th] May 2023, 15:30, 1st Nanpantan Scout Hut

Attendees

Reports

Chairperson

Gareth Rhodes - 1st Nanpantan Chair – garethrhodes@nanpantanscouts.org.uk

Group Scout Leader

Squirrels – Thursday

Beavers – Wednesday

Beavers – Friday

Cubs – Monday (Nanpanthers Pack)

Cubs - Thursday

Scouts – Tuesday (Priory Troop)

Scouts – Wednesday (Longcliffe Troop)

Building Sub-Committee Update

Financial Report

Overview

Receipts

Notes

Payments