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2021-03-31-accounts

1[st] Great Glen Scout Group Headquarters, Stretton Road, Great Glen, LE8 9GN

1st Great Glen Scout Group

Accounts for the year ended 31 March 2021

1st Great Glen Scout Group

CONTENTS

Pages
Trustees Report 1 - 6
Independent Examiner's Report 7 - 8
Receipts and Payments Account 9 - 10
Statement of Assets and Liabilities 11

Trustees' Annual Report For the period

From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1

Section A Reference and administration details Reference and administration details Reference and administration details Reference and administration details Reference and administration details Reference and administration details Reference and administration details Reference and administration details
Charity name
1st Great Glen Scout Group
Registered charity number (if any)
5
2
1
7
4
2
Charity’s principal address
The Scoutpremises
Stretton Road
Great Glen,Leicester
Postcode
L
E
8
9 G
N
Names of the charity trustees who manage the charity
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Names and addresses of advisers
Mr Paul Barnett
Chair
Secretary
Treasurer
Lucinda Andrews
Mr Philip Reed
Mr Roger Purser
Group Scout Leader
Trustee Name
Dates acted if not
for whole year
Office (if any)		 1st Great Glen Scout Group
5
2
1
7
4
2
The Scoutpremises
Stretton Road
Great Glen,Leicester
Postcode L E 8 9 G N
Type of advisor Name Address
Independent Examiner Georgina Riley Enderby, Leicester
Bankers HSBC Plc 9 Leicester Road, Wigston Magna

Page 1

Section B

Structure, governance and management

Description of the charity’s trusts

Additional governance issues
Trustee selection methods
How the charity is constituted
Type of governing document		 The Group's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is managed by the Group Executive Committee, the
members of which are the ‘Charity Trustees’ of the Scout Group
which is an educational charity. As charity trustees they are
responsible for complying with legislation applicable to charities.
This includes the registration, keeping proper accounts and
making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
Chair, Treasurer and Secretary together with the Group Scout
Leader, individual section leaders and parent’s representation
and meets every 3 months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the first 5
months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of leaders and other adult support;
Appointing any sub committees that may be required;
Appointing Group Administrators and Advisors other than those
who are elected.

Page 2

Section B Structure, governance and management (continued)
Risk and Internal Control
The Group Executive Committee has identified the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
has sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of activities
should there be a major reduction in income. The Committee
could raise the value of subscriptions to increase the income to
the group on an ongoing basis, either temporarily or
permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction, consolidation
or closure of a section. In the worst case scenario the complete
closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 6 to 14. If there was a reduction in
membership in a particular section or the group as whole then
there would have to be a contraction, consolidation or closure of
a section. In the worst case scenario the complete closure of
the Group.
Risk and Internal Control
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and comprehensive insurance policies to ensure that
insurable risks are covered.

Page 3

Section C Objectives and activities
Public benefit statement
Summary of the objects of the
charity set out in its governing
document
Summary of the main activities in
relation to these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which
we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
A full programme of activities for all 3 sections is implemented
incorporating all aims of The Scout Association in the
development of young people.
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

Page 4

Section D Achievements and performance
Summary of the main
achievements of the charity
during the year
At the time of writing this report our Group consisted of 52 boys
and girls across our three sections, with 12 uniformed leaders.
Despite the Covid pandemic causing a huge curtailment to
Scouting activities over the past year and more, our numbers
have increased slightly on the previous year’s report.
Whilst there has been no camping during the pandemic and
very few face to face meetings due to the Lockdowns, it is a
huge credit to the Leaders who have created fabulous
programmes with activities ‘Zooming from Home’ to maintain
the interest of our young members with very engaging activities.
In March, the Group held a Group Camp virtually from home
with members building dens at home to camp in and take part
in many activities from home during the weekend.
Then in April 2021, Harborough District held a Virtual ‘Dragon’
Camp from home to replace the usual St Georges Day Parade.
We started 2021 moving into the Group's Centenary Year, with
lots of plans dashed by Covid.
However, our members and Leaders are proudly wearing a
Centenary badge on their uniforms and we plan to present them
all with a Centenary Hoodie.
In September 2021, Covid permitting we all plan to camp
together to celebrate the 100 years of Great Glen Scout Group
and parents of current members and Leaders and Committee
members past will join us at a celebratory campfire as we look
towards the next 100 years.

Page 5

Section E Financial Review
Brief statement of the charity’s
policy on reserves		 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income
and fundraising activities fall short. The Group Executive
Committee considers that the group should hold a sum
equivalent to 12 months running costs, circa £12,500.
The Group held reserves of £41,006 against this at year end.
This is above the level required for operating expenses.
However further reserves are held to cover future capital
expenditure and maintenance of the Scout premises.
• investment policy and objectives
• how expenditure has supported
the key objectives of the charity;		 Going concern
At the time of approving the accounts the Trustees have a
reasonable expectation that the Scout Group has adequate
resources to continue in operation for the foreseeable future.
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an account
that requires a period of notice before funds may be withdrawn,
before doing so the Group Executive considers the cash flow
requirements.
The Group does not have sufficient funds to invest in longer-
term investments such as stocks and shares. The Group has
therefore adopted a low risk strategy to the investment of its
funds. All funds are held in cash using only mainstream banks
or building societies.
Investment Policy
Section G Declaration

The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary,		 PC Reed PC Reed PC Reed PC Reed PC Reed PC Reed PT Barnett
PhilipChristopher Reed Paul Thomas Barnett
GroupScout Leader Treasurer
0
1
0
9
2
1
0 1 0 9 2 1

Page 6

Independent examiner's report on the accounts

Report to the 1st Great Glen Scout Group trustees/ members

On accounts for the year ended Set out on pages

31 March 2021

9 to 11

Respective The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees responsibilities of consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the trustees and 2011 Act) and that an independent examination is needed. It is my responsibility to:

Basis of independent My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.

Independent In connection with my examination, no matter has come to my attention: examiner's 1.

Signed G Riley Date 05-Sep-21 Relevant professional qualification(s) or Address Enderby Leicester

Page 7

Disclosure section

Only complete if the examiner needs to highlight material problems.

----- Start of picture text -----
Give here brief
details of any items None to report
that the examiner
wishes to disclose
----- End of picture text -----

Page 8

1st Great Glen Scout Group Receipts and Payments Account

Year start date Year start date Year start date Year end date
31-Mar-21		 Year end date
31-Mar-21
For the year
from		 01-Apr-20 To 31-Mar-21
Receipts and payments
Receipts Unrestricted
funds
£
6,114
6,114
284
-
-
-
-		 Restricted
funds
Endowment
funds
£
£
-
-
-
-
-
-
-
-
-
-
2020/21		 Total funds
£
6,114
6,114
284
-
-
-
-		 2019/20
Total funds
£
Donations, legacies and similar
income		 -
-
-
-
-
Membership subscriptions 6,114 - 6,114 6,192
Net membership subscriptions retained 6,114 - 6,114 6,192
Scouts, Cubs and Beavers events income 284 - 284 7,410
Contributions to minibus - - 250
Gift Aid - - - 1,489
Donations - - 100
Sale of neckers - - - -
Sub total 6,398 - - 6,398 15,441
Grants -
-
Nat West and Sainsbury's Awards 200 - 200 -
Government grants 21,253 - 21,253 -
Sub total 21,453 - - 21,453 -
Fundraising (gross)
Autumn fair - - - - 264
Christmas lights switch on - - - - 113
Bag packing - - - - 513
Other fundraising activities - - - - -
Sub total - - - - 890
Investment income
Interest received 1 - - 1 9
Lettings - - - - 2,100
Sub total 1 - - 1 2,109
Total Gross Income
Asset and investment sales, etc.
Total receipts
27,852 - - 27,852 18,440
- -
-		 -
27,852 - -
27,852		 18,440

Page 9

1st Great Glen Scout Group Receipts and Payments Account

Year start date Year start date Year start date Year end date
31-Mar-21		 Year end date
31-Mar-21
For the year
from		 01-Apr-20 To 31-Mar-21
Receipts and payments
Payments Unrestricted
funds
£		 Restricted
funds
Endowment
funds
£
£
2020/21		 Total funds
£		 2019/20
Total funds
£
Charitable Payments
Capitation fees 2,815 - - 2,815 2,928
Camp and events refunds 2,989 - - 2,989 -
Utilities and telephone 1,856 - - 1,856 2,370
Building insurance 1,390 - - 1,390 1,327
Repairs, maintenancenand cleaning costs 1,079 - - 1,079 782
Scouts, Cubs and Beavers events costs 1,081 - - 1,081 6,979
Uniforms, badges and books 1,110 - - 1,110 448
Sundries 144 - - 144 207
Motor expenses 1,147 - - 1,147 1,701
Donations 25 - - 25 90
Sub total 13,636 - - 13,636 16,832
Fundraising expenses - none
Sub total - - - - -
Total Gross Expenditure
Asset and investment
purchases, etc.
Total payments
Net of receipts/(payments)
Transfers between funds
Prior year adjustment
Movement in share value
Cash funds last year end
Cash funds this year end
13,636 - - 13,636 16,832
- - - - 538
13,636 - - 13,636 17,370
14,216 - -
14,216		 1,070
- - - - -
- - - - -
0 - -
0		 0
26,790 - - 26,790 25,720
41,006 - - 41,006 26,790

Page 10

Statement of assets and liabilities at the end of the year

Unrestricted
funds
£		 Unrestricted
funds
£		 Restricted
funds
Endowment
funds
£
£
31st March 2021		 Restricted
funds
Endowment
funds
£
£
31st March 2021		 Restricted
funds
Endowment
funds
£
£
31st March 2021		 Restricted
funds
Endowment
funds
£
£
31st March 2021		 Total funds
£		 Total funds
£		 31st March
2020
Total funds
£
Cash funds
Bank current accounts 27,988 - - 27,988 13,603
Scottish Widows account 13,000 - - 13,000 13,000
Cash/Floats 18 - - 18 187
Total cash funds 41,006 - - 41,006 26,790
Other monetary assets
Sub total - - - - -
Investment assets
Quoted investments - - - - -
Other investments - - - - -
Sub total
Total assets		 - - - - -
41,006 - - 41,006 26,790
Non monetary assets for
charity's own use at cost
Land and buildings 150,000 - - 150,000 150,000
Motor vehicle and trailer 12,060 - - 12,060 12,060
Sub total 162,060 - - 162,060 162,060
Liabilities
Accounts not yet paid - - - - -
Expenses incurred but not invoiced - - - - -
Subscriptions not yet paid - - - - -
Loans - - - - -
Other liabilities - - - -
Sub total - - - - -

Contingent liabilities and future obligations

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 1 September 2021 and signed on their behalf by:

their behalf by:
PT Barnett
Signature
PC Reed		 Print Name
PC Reed Philip C Reed Group Scout leader
PT Barnett Paul T Barnett Treasurer

Page 11