9[th] Leicester Scout Group Annual General Meeting 23[rd] August 2021 Apologies: John Dexter (District Commissioner) Sally Wan William Green Rose Lewis Attended: Sandra Chick Caroline Wheeler Tom Wilson Kay Newland Adrian Newland Carole Miller Justin Miller Caroline New Peter Turner Ali Simpson-Smith Lynn Wyeth Nicola Alexander Minutes of the Last Meeting: Proposed by Peter Turner Seconded by Adrian Newland These were accepted with all in favour. Statement of Accounts: It was not possible to approve the accounts at this stage as they were still being audited. They will be circulated to the Executive Committee for approval in due course. Election of Chair: Sandra Chick was again nominated and agreed to continue as Chair. This was proposed by Kay Newland and seconded by ___ All in favour. Election of Secretary: Nicola Alexander agreed to continue as Secretary. This was proposed by Sandra Chick and seconded by Caroline New All in favour. Election of Treasurer: Adrian Newland agreed to continue as Treasurer. This was proposed by Sandra Chick and seconded by Caroline New. Group Executive: The following people had agreed to stand for group executive: Peter Turner Caroline Miller Caroline (Wheeler?) Rebecca Hames Nanda Patel These were proposed by Sandra Chick and seconded by Kay Newland. All in favour. The Annual report for the Chairman, Section and GSL report and Treasurers report were approved as all in favour. Kay Newland stated that face to face Scouting would hopefully recommence in September, circumstances permitting and that Parents had been very supportive of the Zoom meetings. Carole Miller followed this up by thanking all the leaders for keeping the meetings going successfully throughout the lockdown. Sandra Chick closed the meeting. Addendum 23[rd] October 2021 Audited accounts were passed by the Trustees on 21[st] October 2021 ## **- 9th Leiceseter (Westleigh) Scout Group Annual account** ## **Receipts** Membership Subscriptions Go Cardless £6,937.28 Standing Orders £240.00 Grants Government/Council £21,740.57 Scout Association Reach' £244.75 Donations Car parking Neckers/Sweatshirts Rents Woodlands Refunds Electricity Building Society Interst Youth Program/Activites ## **- - ts March 2020 Feb, 2021** ||**h 2020- Feb, 2021**|**h 2020- Feb, 2021**|**h 2020- Feb, 2021**| |---|---|---|---| |**£7,177.28**
**£21,985.32**
**£792.00**
**£23.16**
**£11,800.00**
**£145.05**
**£10.92**
**£1,880.88**
**£43,814.61**||**Expences**
Go Cardless/OSM costs
OSM - annual rental
Census
Leaders fundraising
Badges/Neckers
Youth Program/Activities
Gas
Water
Electricity
Insurance - Unity
Equipment
Maintenance
Cleaning
Licences
Projects
Broadband
Appliance Servicing
AGM/Trustee expences|£203.28
£171.75
**£375.03**
**£2,032.00**
Donations
**£353.12**
**£117.91**

**£1,412.80**
**£1,205.76**
**£304.70**
**£801.00**
**£2,074.05**
**£380.06**
**£6,533.51**
**£452.90**
**£154.50**
canopy
**£2,900.00**
**£412.20**
**£365.00**
**£16.50**
**£19,891.04**| ## **9th Leicester (Westleigh) Scout Group** ## **Charity no 521738** ## **Income and expenditure account for the year ended 28th Feb** |**Income**
Subs
Youth Programme / Activities
Uniform
Donations
Rent received
Grants
Refund
Building society interest
Leaders fundraising
Total income
Expenditure
Light and heat
Insurance
Water
Session activities /camps
Capitation
OSM
Leaders fundraising
Uniform, badges and equipment|**2021**
**£**
7,177
1,881
23
792
11,800
21,985
145
11| |---|---| ||43,814| ||2,007
2,074
305
1,413
2,032
375
353
498| |Maintenance
Cleaning
Licences
Projects
Broadband
Appliance Servicing
AGM/Trustee expences
Surplus/(defcit) for the year|6534
453
154
2900
412
365
16| |---|---| ||19,891| ||23,923| ## **burary 2021** ## **2020 £** 9,644 7,743 15 770 19,022 1,500 18 647 39,359 2,373 1,987 195 8,132 2,401 129 - 1,365 10,600 526 345 34,760 412 130 63,355 (23,996) ## **9th Leicester (Westleigh) Scout Group** ## **Charity no 521738** ## **Balance sheet for the year ended 28th Feburary 2021** **2021 £** ## **Assets** Cash at bank Cubs 6,099.55 Group 12,457.18 Building society 19,148.73 Total assets 37,705.46 Reserves Balance brought forward 13,782.36 Surplus / (deficit) for the year 23,923.10 **Balance carried forward 37,705.46** These accounts have been approved by group trustees on …................................. and signed on their behalf by:- …..................................... …..................................................... Name Name Position Position **2020 £** 1,383.72 852.83 11,545.81 13,782.36 37,778.36 - 23,996.00 **13,782.36** ................ # **9th Leicester Scout Receipts and Payments** **For the year from** ## **Receipts and payments** ## **Receipts** ## **Donations, legacies and similar income** Membership subscriptions Less:Membership subscriptions paid on (National/County/Area/District) Net membership subscriptions retained Donations Legacies Gift Aid Other similar income **Sub total** ## **Grants** Maintenenace grant Other grants ## **Sub total** ## **Fundraising (gross)** Fundraising (gross) Detail 2 Detail 3 Other fundraising activities ## **Sub total** ## **Investment income** Bank interest Building Society interest The Scout Association Short Term Investment Service Property Rent income Other investment income ## **Sub total** ## _**Total Gross Income**_ ## **Asset and investment sales, etc.** ## _**Total receipts**_ # **9th Leicester Scout Receipts and Payments** **For the year from** **Receipts and payments Payments Charitable Payments** Youth programme and activities Adult support and training Rent Water and Sewerage Electricity and Gas Insurance Repairs, renewals and maintenance Materials and equipment and building projects Printing and photocopying Contribution to camp costs Uniforms, badges and equipment AGM and trustee expenses Badges OSM Broadband and licences **Sub total Fundraising expenses** Leaders fundraising Detail 2 Detail 3 Other fundraising costs ## **Sub total** ## _**Total Gross Expenditure**_ ## **Asset and investment purchases, etc.** ## _**Total payments**_ ## _**Net of receipts/(payments)**_ ## **Cash funds last year end** ## _**Cash funds this year end**_ ## **Statement of assets and liabilities at the end of t** **----- Start of picture text -----**
Cash funds
Bank current account
Bank deposit account
Building society account
The Scout Association Short Term Investment Service
Cash/Floats
Total cash funds
Other monetary assets
Tax claim
Debts due from the County/Area/District/Group
Insurance claim
Sub total
Investment assets
Investment property - detail
Quoted investments
Other investments - detail
Sub total
Non monetary assets for charity's own use
Badge stock
**----- End of picture text -----**
Shop stock Other stock Land and buildings Motor vehicles Scouting equipment, furniture etc Other ## **Sub total** ## **Liabilities** Accounts not yet paid Expenses incurred but not invoiced Subscriptions not yet paid Loan - detail Other liabilities **----- Start of picture text -----**
Sub total
**----- End of picture text -----**
## **Contingent liabilities and future obligations** **The above receipts and payments account and statement of assets and X 200X (the date of the Executive Committee meeting that approved th** **----- Start of picture text -----**
Signature
**----- End of picture text -----**
## **Group s Account** **----- Start of picture text -----**
Year start date Year end date
1st March To 28th February
2020/21 2019/20
Unrestricted funds Unrestricted funds
£ £
7,177 9,644
- 2,032 - 2,401
5,145 7,243
792 770
- -
- -
2,049 7,758
7,986 15,771
- -
21,985 1,500
21,985 1,500
- 647
- -
- -
- -
- 647
- -
11 18
- -
11,800 19,022
- -
**----- End of picture text -----**
**----- Start of picture text -----**
11,811 19,040
41,782 36,958
- -
41,782 36,958
**----- End of picture text -----**
## **Group s Account** **----- Start of picture text -----**
Year start date Year end date
1st March To 28th February
2020/21 2019/20
Unrestricted funds Unrestricted funds
£ £
1,413 8,132
- -
- -
305 195
2,007 2,373
2,074 1,987
7,352 11,256
2,900 34,760
- -
- -
498 1,365
16 -
- -
375 129
566 757
17,506 60,954
353 -
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- -
- -
353 -
17,859 60,954
- -
17,859 60,954
23,923 - 23,996
- -
23,923 - 23,996
the year
28th Feb 2021 28th Feb 2020
Unrestricted funds Unrestricted funds
£ £
18,557 2,237
- -
19,149 11,546
- -
- -
37,705 13,782
- -
- -
- -
- -
- -
- -
- -
- -
- -
**----- End of picture text -----**
**----- Start of picture text -----**
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
- -
**----- End of picture text -----**
## **liabilities were approved by the Trustees on Xth he accounts) and signed on their behalf by** Print Name Chair Treasurer **Report to the trustees of 9th Leicester Scout Group** ## **On accounts for the year ended 28th February 2021** I report to the trustees on my examination of the accounts of the abo As the charity trustees of the Trust, you are responsible for the prepa in accordance with the requirements of the Charities Act 2011 (the Ac I report in respect of my examination of the Trust's accounts carried o 2011 Act and in carrying out of my examination. I have followed the a Commission under sector 145 (5)(b) of the Act. I have completed my examination. I confirm that no material matters with the examination which gives me cause to believe that in, any ma accounting records were not kept in accordance with Sect the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connec should be drawn in order to enable a proper understanding of the acc Caroline Dexter FCA 26 Georgeham Close Wigston Leciester LE18 2HZ 22nd August 2021 **1** ## **Charity no 521738** ove charity ration of the accounts ct) out under section 145 of the applicable Directors given by the Charity have come to my attention in connection aterial respect. tion 130 of the Act or ction with the examination to which attention counts to be reached Ch*rlty rK* $21738 I reF4Jrtto the trustees w my examination of the actountsof theattht chaiity As the charity trustees of the Trust, art reSponsib￿lortht preyratfjon of the acco¢Jnts In accordance with the reqvirements of the ChaririesAct 2011 (the Actl I report in respect ol myexaffl1ha￿on of the Tnjtt's xtounts cwried out tsnder5ection 145 ofthe 2011 Act and in Car￿n8 out of my examinatlon. I have followed tsappltsble Direttors Oven bythe Charity Commi55ion sector 14515llblof the Att. I have completed my Èxaminaiion. I confirm that no matvial rnatters hwecome io fftyattention in connection wlth the examination whkh i￿5 me cause 147 believe rhat in, any material re5PÈtt. accounting ￿OrdS I￿t kept in accorda•cewith 130of the *xt the ac£ounts do n¢tx£ord wlth accourttlwfecrw I have no toncerns and have tome ac105s no other ffiètter5 111 cortneCt￿n vAth the examinatlon to whlch atlention should b¢ In order lo ¢n•ble a propel Lthderstandin8 of tht acwunr5 to bt reached Carollne Uextef FCA 26 Geor8eh•m Close Wl8ston Leclesrer LEIB 2FQ 22nd Au8USt 2021