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← Barrow upon Soar Scout Group

2025-03-31-accounts

BARROW UPON SOAR SCOUTS ANNUAI REPORT 2025 - Chari umber rr claire.b@barrowscouts.org

Table of contents

Agenda ..................................................................................................................................................................................... 3 Group Chair Report .................................................................................................................................................................. 4 Group Lead Volunteer Report ................................................................................................................................................. 4 Thursday Club Report .............................................................................................................................................................. 5 Squirrel Drey ............................................................................................................................................................................ 6 Allison Beavers ......................................................................................................................................................................... 6 Wilford Beavers ....................................................................................................................................................................... 9 Allison Cubs ............................................................................................................................................................................ 11 Wilford Cubs .......................................................................................................................................................................... 11 Allison Scouts ......................................................................................................................................................................... 12 Wilford Scouts ........................................................................................................................................................................ 13 Treasurers Report .................................................................................................................................................................. 13 APPENDIX ............................................................................................................................................................................... 14 Minutes of 2024 Annual Meeting .......................................................................................................................................... 16

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AGENDA

1. Introduction and welcome

2. Apologies for absence

3. Governance topics

Closing remarks

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GROUP CHAIR REPORT

As ever I am always amazed at how well the Scout Group manage to excel every year in their duties and responsibilities in supporting, challenging and developing our young Scouts.

This year has seen exceptional work by the Group which has gone from strength to strength in providing a varied and inspirational educational programme for all ages across 7 Scout Sections. This is without doubt down to the tireless efforts and dedication of Claire and her Leadership and Helper Team. I would like to thank them all for the huge amount of time and effort they put in to making Scouting a great experience for our young people. We shape the next generation in the most positive ways possible in Scouting and it can’t be done without the selfless, dedicated hard work and commitment of these people.

There have been a number of camps and external activities over the last year and all have gone well. The group has carried out the usual round of activities in the village, including the Christmas and Summer Street Markets, Poppy Selling for the British Legion, Litter Picking and Christmas Post, all of which help to maintain our visibility and social responsibility in the village whilst bringing in much needed funds to help with maintaining our lovely headquarters.

It was a pleasure to be able to celebrate 90 years of Barrow Scout Group with you all last summer, here’s to another 90 years of changing the lives of our young people and having the honour of positively shaping the next generations.

Our Thursday club volunteers have been working tirelessly to keep our buildings safe, clean, tidy and functional and maintain our gardens, which provide a wonderful space for our young people to enjoy numerous activities. Their contribution to the efficient functional and financial running of the building and group allows our Leadership Team to concentrate fully on their demanding work. Please read their report below to find out about the fantastic work they are doing.

This will be my final year as Group Chair and we are now looking to find a willing volunteer to take on this role at the next AGM in August 2026 – please let myself, Claire or any of our Trustees know if you would be interested.

Finally, my thanks go to Claire, Julie and Adam particularly, who goes above and beyond to make sure this group thrives and continues to be the largest in Charnwood District. And to all our Trustee Board and Support Committee members, thank you for the time and support you put into Scouting.

GROUP LEAD VOLUNTEER REPORT

Our Squirrel Drey, has come on leaps and bounds, so much has been achieved. It’s led by Vicky, Nava and Kyle.

Allison Beaver Colony is run by Liz, Harvey and Dave, we welcome Ben to the leadership team. They also have Eliot, a young leader. Dave will be moving to Allison Scouts. Fronting Allison Cub Pack is Iska, Claire, Helen R and Jas. They also have 2 young leaders Sam and Zen.

Allison Scout Troop has seen some changes to the leadership team, Alex and Laura have stepped down. We have Adelle and Lee, with the more recent addition of Anna. Dave is due to start in September.

Wilford Beavers continues to be run by Ann, aided by Liz, Kerry and Amy. Lucy has stepped down and we welcome Katy to the Leadership Team.

Wilford Cubs has been running smoothly under Helen N, Jayne, Sally and Mark. With the addition of 2 young leaders Eddie and Samuel.

Wilford Scouts continues to be ran by Richard and Sarah W. Janet has relocated to Qwest Explorers.

We welcome Qwest Explorers to Barrow, this is run by Stephen and Janet.

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Barrow celebrated 90 years of Scouting in September, we had a group camp with all sections taking part. Lots of fun had by all.

Most sections are running full to capacity, there are currently 13 Young People on our waiting list who are eligible to be at Squirrels or Beavers but we’re unable to accommodate them without increasing our adult volunteers.

Finally, a massive thank you to all our leaders, Julie (group admin), committee members, parent helpers, the Thursday Club etc, who freely give their time and support for the benefit of the Young People of Barrow

Claire Bigg GLV

THURSDAY CLUB REPORT

We are very fortunate to have wonderful volunteers who happily give up their time helping with the upkeep of the During the last year the Thursday Club have continued to support the Scout Leaders by providing a safe, functional and continually evolving headquarters. They exist alongside the Support Committee to run the building and Scout Group efficiently so the Leaders can concentrate on their fantastic but demanding work.

Many people don’t realise that the Scout Group is a Charity who’s only source of income is from it’s young members subscriptions. So with no budget to work with, the Thursday Club carry out all cleaning and grounds and building maintenance and wherever possible cover any costs by fundraising, applying for grants and obtaining material donations. They also run the Ink Cartridge Recycling, Easy Fund Raising Shopping and 100 Club initiatives. Amongst their successes this past financial year have been grants obtained from British Gypsum, The Scout Association and The Parish Council and material donations from Jewson, Crown Paints and B & Q.

The building has become very popular with the Community, with hire increasing to the point where in addition to 7 Scout Sections, it now supports 8 mainly Children’s Community Groups, including Rainbow Guides and Quest Charnwood Explorer Scouts. On a typical week we have a footfall of over 200 young people and we are proud of the invaluable contribution that makes to the social well being of the Barrow Community.

The associated hire income provides an invaluable boost to the financial stability of the group, assisting us to invest further in the facilities to the benefit of all. The team have been particularly proud to interact with and support the wider community and other volunteer village organisations free of charge such as the Women’s Institute, Barrow In Bloom and a Village History Group.

Noteable work carried out and overseen by the Thursday Club over the last financial year includes :

The Thursday Club are particularly proud of Rob’s work spending countless hours and days constructing a Soap Box Go Kart for the Scouts to use at the Oaks In Charnwood Soap Box Derby in May this year. Unfortunately they didn’t win, Rob didn’t push them fast enough !

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A current ongoing project is our Animal based Scouting Mural which can be seen in the corner of the Scout Hut. Following careful preparation by the Thursday Club, the artwork is being created by the wonderfully talented Alison, Tony and Linda who are local residents and friends of the Thursday Club. Keep watching it come to life over the next few months.

If you are interested in joining in with the Thursday Club please feel free to contact us, we are a relaxed, good humoured bunch of ex Scouts and local people proud to be supporting our hard working Leaders and the well being of our village.

SQUIRREL DREY

Squirrels have had another successful year

We have been on lots of outings including attending the district Squirrels sports day, ski centre trip, we joined in on the big birthday sleepover at the oaks in Charnwood

We have given out lots of badges this year, a total of 150 which includes 8 chief scout acorn awards which is the highest award a squirrel can achieve. Squirrel have worked hard to earn these badges by doing science experiments, cooking, obstacle courses, lots of teamwork and helping each other, building towers and growing plants from seeds.

We had a fantastic visit from the local police and the squirrels asked lots questions. We have made pizzas, pancakes and tried lots of new fruit and vegetables, learnt about the phases of the moon using Oreos

We had lots fun playing with water in the hot weather which everyone enjoyed!

ALLISON BEAVERS

What a brilliant year we’ve had this year with Allison Beavers! We started off the Autumn term with a new leader team of Liz (Mouse), Harvey (Stoat) and Dave (Otter) and had Eliot join us as a Young Leader. Following the same programme as Wilford Beavers, we were straight into action with a scarecrow building team challenge for the village Scarecrow Festival and our Big Barrow 90th Birthday Camp at the end of September. The Beavers and Leaders had a great time.

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Also in September, we held our first log chew, looked at what makes a good friend and completed our disability awareness badge. During October, we became scientists and completed our experiment badge, then the Beavers took over running a games session as part of their Teamwork Challenge badge. We also made our Christmas cards in time for printing just before half term.

Blowing up a balloon with vinegar and bicarbonate of soda and making things move with magnets.

November always brings us round to thinking about Remembrance Day and the Beavers painted stones beautifully for a display around the flagpole at the Scout Hut for Remembrance Sunday. Lots of our Beavers joined us for the Remembrance Day parade and they all showed excellent behaviour – we were very proud of them. We also looked at how Hindus celebrate Diwali in November and made our decorations for the Christmas Tree Festival. At the end of November, we had fun at the District Swimming Gala and managed to win third place!

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The dark days of December were full of fun too, with the Beavers learning how to light a fire and making their own s’mores. Thanks so much to Scout Leader Adelle for leading the fire lighting for us.

Our Christmas treat was a trip to the cinema to see Paddington in Peru along with Wilford Beavers and Cubs, and once again our young people from all the sections behaved superbly. We finished off the term with our traditional joint Christmas party with Wilford Beavers and a visit from Santa.

During the Spring term, we focused on our World Challenge badge along with the global issues and international activity badges. There’s lots to do for these badges and it encourages our Beavers to think about their Beaver Promise, how they can help others in our community and beyond, and how to look after our world by looking at important issues worldwide. In January, we learned about fair trade goods, what that means and how it helps others; learned some facts about other countries around the world and to recognise their flags and made pitta bread pizzas.

In February, we learned about Beaver scouts in Kenya, tried some traditional Kenyan food, and learned some greetings and a song in Swahili, the language of Kenya. We also learned about endangered animals around the world, why they’re at risk and what we can do to help them. The Beavers then made their own animal masks of endangered animals. Finally in February, we celebrated St David’s Day by learning about Welsh culture, making paper daffodils and trying Welsh cakes.

In March, we were very lucky to have a visit from some police officers, who brought a van with them and answered lots of questions so the Beavers could learn about how they serve our community. A very big thank you to Helen and her colleagues for giving us their time. We thought about how we can look after our environment by thinking of ways to save energy and recycle things, and making a water filter. We helped our community by going on a litter pick around the village, made leaf print pictures and enjoyed a games night.

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WILFORD BEAVERS

In the past year our beavers have worked very hard completing our challenge and activity badges.

We have completed our Team, World, and Outdoor Challenge badges along with numerous activity badges.

Autumn Term 2024

Our first team challenge was the scarecrow we made which was displayed outside of the scout hut with scarecrows from the other sections. We also started remembering the importance of friendship and took our friendship and acts of kindness diaries home. We also played lots of games to reflect this. We continued with this theme and completed a disability awareness evening and learned about the importance of inclusion. We had team games on the park which was great fun and had an experiments night which was great fun and much enjoyed by the beavers. We crafted painting stones for Remembrance Day which were laid in the scout garden and reflected on our diaries with a scouts own. We made Christmas cards and craft for the Christmas tree in church which we later got to take home. Our beavers all had a chance to lead some games and we even celebrated Diwali. We had a hotdog night just for fun because all had worked really hard. We even managed to fit in the district swimming gala and a brilliant turn out for Remembrance Sunday parade.

We also attended the Big Barrow Birthday Camp.

We finished off this term with a trip to the cinema with Allison beavers and a joint Christmas party which included a visit from the man himself.

This was a very busy term!

Spring Term 2025

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We started the next term with our World Challenge Badge and related activity badges.

We looked at Scouts from Kenya and learned somethings about the country. We learned to say hello in Swahili and sang a song from Kenya. We learned about fair trade products and how we can help by buying them. We learned about some different flags and facts about the countries and got quite expert at this. We ate Italian food made with our own fair hands. The pizzas were delicious.

We looked at our environment and kept a recycling diary and made water filters which really worked and learn’t about the importance of saving energy and went on a litter pick around the village. We learned about endangered animals and what this means.

We had a go at leaf printing and managed to fit in a games night.

We celebrated St Davids day and had a visit from the police who very kindly brought their van for Beavers to look at.

Beavers also had the opportunity to attend the district sports day.

We ended this term with attending Jump Giants for a joint trampolining session with Allison Beavers

Summer term 2025

This term we have completed our Outdoor Challenge and related activity badges.

We have learned about safety and how to keep safe. We learned how to help others by completing our Emergency Aid Staged 1 badge. We made a fantastic bird box and made dens up at Beacon hill.

We went on an Animal Scavenger hunt and played wide games.(Outdoor games).

We had a fun night along side Allison Beavers where the Beavers helped build a camp fire, had hot dogs, went exploring and finished with a good sing song around the camp fire complete with their camp blankets they had brought along. We also learned to tie three knots.

We had fun grass sledging and playing on the zip wire at Willow park. We have been tent pitching with help from our scout leaders at Wilford.

We finished with a fun splash party in the scout garden.

Ten of our Beavers also took part in our Wilford Camp and had a wonderful, fun time.

In the last three terms we have awarded a massive nine Chief Scout Bronze awards. The highest award a Beaver can earn.

Leaders have worked very hard to deliver the programmes and give up a lot of their time but think because we have such well behaved Beavers, it was worth it. We have also appreciated the help of all of our parent helpers who turn up to take part as rostered on the programme.

Leaders are:- Ann Murch (Raven) Kerry Barkby (Robin) Amy Woolmer (Owl) Katie Herridge (Mole) Alex Broadhead is our highly valued, young leader and is known as Fox.

We are still looking for another leader. I have done this for nineteen years and will definitely be finishing as a Beaver leader at Christmas although I will stay with scouting but in a different role. It has been very rewarding and fun. If you feel you can help please give a shout.

Wilford Beaver Volunteer Leaders

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ALLISON CUBS

The past twelve months have been eventful. We have awarded seven Chief Scout Silver Awards and approximately two hundred activity and challenge badges.

Since September 2024, we have participated in various events. We attended a Tennis session at Sileby Tennis Club and joined the Big Barrow Birthday Camp at Oaks in Charnwood with thirteen of our Cubs. The Remembrance Parade in November had good attendance, with commendable behaviour from our colour party members.

To conclude 2024, Allison Cubs went to Nottingham for ice-skating and participated in the District Bowling event.

Recently, we held our first all-Allison camp at Willesley Scout Campsite with Squirrels visiting for the day, two Beavers staying overnight with their parents, twenty Cubs, and around a dozen Scouts. We also have a paddle-boarding session planned before the end of term.

Our weekly sessions featured themed craft activities such as making pipe-cleaner pumpkins, paper snakes, and wooden Christmas tree decorations. Cooking sessions included pancakes, Mexican tacos, and arm pit fudge. Additionally, we conducted sessions on knot tying, fire lighting, den building, and team games. Water fights and snowball fights remain popular activities.

We appreciate the support of our two young leaders, Sam and Zen.

Currently, we have twenty-five Cubs on our register, two young leaders, and five adult volunteer leaders.

WILFORD CUBS

So only a couple of weeks ago I was asked “what have your cubs been up to this year” and my mind went blank. Everyone knows I love a photo or two and sharing those pictures with all our parents on Facebook has made it easy when I was asked to sum up the year….. We started back in September and had a fab session at the outdoor pursuits with the “Hot doggers” team. A firm favourite of mine and the cubs. We introduce the cubs to pickleball when attending Sileby for a taster session for that and tennis. Thank you to Betsy, it was great fun and could be a lovely family activity to carry on. We participated in the village scarecrow event and joined the other sections with a display outside the hut. At the end of September Barrow scouting had their camp. Although a bit chilly we enjoyed archery, climbing, laser tag, tomahawk throwing and a hike around the Oaks. Back in Barrow we had the opportunity to ring the Bells at the church. I’m not sure what the village thought, but we certainly had fun.

More fun on the water and a Friday night with a pool session in kayaks. I love the fact we have Eddie there to help. A firm favourite and an end of term treat at Jump Giants. (Leaders put your feet up) In November we invested our newer leaders Mark and Sally, how lovely that Rosie, Sallys daughter shared that evening and was also invested along with Alex. We had a good attendance this year for our Remembrance parade. I had the privilege of attending scout HQ with our young leader Eddie. He was presented with his “Young Leaders Award”. Well done. Thanks to Rob Connolley the cubs attended the studio at his school and rehearsed the song for our Xmas carol event. Unfortunately this year it didn’t go ahead but what a fab evening we had putting it all together. We joined the Beavers and went to see Paddington at the cinema. A little concerning for the other participants but what amazing behaviour from both sections. It was a pleasure taking them. Off to Nottingham we went in mini buses and ice skating. Lots of smiles and assistance from the penguins we kept acquiring from the side. The cubs had a gift of airfix models and their challenge was to bring them back built…… We said goodbye to 5 cubs, Owen, Luke, Travis, Carter and Archie who all did well achieving their silver awards. We started the new year with a few planes and cars built. Well done to those cubs, with a little help from parents. We hosted a Light saber evening. Thanks to Mel and Dave. Lots of mini Jedi’s in the building and lots of fun had.

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District hosted a Jambowlree evening and it was now time to say a further goodbye to Joe and Freddie H. Both achieving their silver awards. After bell ringing some months earlier we were joined by Syston Band and the cubs had the opportunity to sample some of the instruments they use. We certainly raised the roof that evening. Now it was time to start planning for our camp. We had putting up tent sessions, some outdoor cooking on coals of a good old favourite. Jacket potato, cheese and beans. Slightly mixed up that night as we ate s’moores first but sometimes these things need to be done. Don’t tell the parents!! This years camp was Wilford all the way. From Beavers to scouts. What a fab weekend, it was lovely to see one family with a child in each section….. some fun activities on site and a nice stroll to Bradgate. Ended the weekend inviting parents to join us for a breakfast butty as it was Father’s Day.

The grand finale this year was the sculptures at Beacon Hill. Some lovely pieces of work made extra special that a couple of them were a parent from our cubs and scouts. Great photo opportunity. That evening we said goodbye to Joel. He did his own little speech of how much cubs has meant to him. Good luck at scouts mate, we will miss you. One thing I can say about Wilford, one in all one. Great support from parents bringing your children to all these activities. What a fab year. Let’s hope this year can bring as much fun. Thanks to Jayne, Sally and Mark for the support you give me to enable these activities. With the added help of Samuel and Eddie our young leaders. Not only do they help weekly, they attend their own sessions and are both achieving their own goals. I hope the parents have been sewing as lots of badges have been awarded, too many to mention

ALLISON SCOUTS

It’s been another successful year for Allison Scouts, with a focus on moving back to developing traditional Scouting skills.

In the Autumn term we enjoyed the first joint Group camp, where the older Scouts were able to undertake their Expedition badge and achieve their Gold Awards before moving up.

The Spring term saw a focus on traditional fire skills, moving beyond just fire lighting and exploring the wider importance of maintaining and using a campfire. We spent time using axes and saws to prepare the wood, using knives to whittle feather sticks, and looking at various types of tinders and fire lays.

We also enjoyed pushing the boundaries with backwoods cooking, to make good use of the fires we were starting! We had eggs and sausages on skewers, sweet and savoury campfire breads, and a session learning how to gut and prepare fresh fish before cooking that over the fire too.

The Spring term also saw our first Patrol Camp, which we hope to continue as an annual feature on our programme. The Patrol Leaders and Assistant Patrol Leaders travelled up to Cherry Garth campsite near Cleethorpes for the weekend, and as it was March we were braced for some chilly overnights! The weather didn’t disappoint in that sense, but it also delighted us with beautiful sunny days that were largely spent playing traditional games on the local beaches, along with time on the boating lake.

In the Summer term we took advantage of the better weather and longer days to focus on Navigation skills, and we entered a team into the annual County Rambling Fox competition, to put those skills into practice.

We also joined Wilford Scouts for paddleboarding at LOPC, and in manning the water station for the Watermead 10k running race.

We thoroughly enjoyed a joint camp with the younger Allison sections in June at Willesley Scout campsite, with the Saturday spent at the Swadlincote Ski Centre. Everyone got stuck into some great activities, including skiing, tobogganing and tubing despite the blistering heat!

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We celebrated National Cheese Day by making our own cheese from scratch, which many of the Scouts were brave enough to taste. The final session of the term was a water party in the garden, which the leaders seemed to bear the brunt of!

As the year closed, we moved on another wave of older Scouts at the end of this year, all of them having achieved their Gold Awards and all planning to continue their Scouting journeys with QWEST Explorer Unit.

WILFORD SCOUTS

We’ve had a really busy year with Wilford Scouts with two camps, over 50 badges earned and 7x Gold Awards.

We started the year with events such as photography, ready steady cook, learning about electricity, park in the dark, Jump Giants, Scarecrow making, and lots of annual traditions such as Halloween, Christmas craft but sadly no carol concert this year. We continued with the success of the scout Christmas post on the run up to Christmas. This included an evening delivering letters across the village.

The Scouts led activities in the hut and had fun with lots of traditional games and we always try to include a new selection each year for them to choose from. It always ends up back with dodge ball, haggis and the dark game though.

In the new year we left the hut on a few occasions to try pizza making at Peters Pizzas in Loughborough, fire lighting at the Oaks campsite and we also went to watch Planet Circus in Beaumont Leys with Wilford Cubs. We also volunteered at the rise and shine weekend at the Oaks Campsite with some maintenance and repairs to the site. While in the hut, we hosted our first annual highland games and feasted on some lovely haggis, had an evening to celebrate the Chinese New Year and took part in woodworking to create a mobile phone holder and we also made some home made jam doughnuts in the garden on our gas stoves. We welcomed the Syston marching band into the hut and had a great session learning lots of new instruments.

The summer term brought us lots of new adventures including planning and building a soap box kart to race down Oaks Campsite hill, lots of hikes and orienteering practice, with a grand finale race around Charnwood between two teams. Both scout groups took part in helping Barrow Runners in running the water station at the first of the annual Watermead 10k running races. This event replaces the usual Prestwold race. A trip to LOPC is always a highlight and we couldn’t disappoint, so a joint trip with Alison scouts to do SUPs, Kayaks and a large SUP. We even got the weather and it was a lovely warm sunny evening (for a change).

Our annual summer camp was a Wilford dominant event which saw the Beavers, Cubs and Scouts all join together for the first time. The camp was at Johns Lee Wood, and we were spoilt with great weather, great activities and a great ending with parents asked to attend earlier than normal for a breakfast roll to celebrate father’s day.

Wilford Scouts have volunteered to help at various village events throughout the year.

TREASURERS REPORT

I’m pleased to report that Barrow upon Soar Scout Group maintains a healthy financial position and should continue to do so. Thank you to all the group’s volunteer’s for getting their expenses claims submitted in a timely manner as this enables the financial report to be both accurate and produced in good time.

Appendix

  1. Accounts for 2024 - 2025 financial year

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APPENDIX BARROW UPON SOAR SCOUT GROUP Statement of Accounts 2024 - 2025 2024-2025 2023-2024 Income Leader Subscriptions Subscriptions Squirrels Subscriptions Beavers Subscriptions Cubs Subscriptions Scouts 1,739.00 1,343.25 5,074.50 4,814.00 3,633.50 £ 16,604.25 136.25 1,165.75 5,410.25 5,132.75 4,663.50 £ 16,508.50 Activities Squ irrels Activities Beavers Activities Cubs Activities Scouts 15.00 1,880.00 992.15 £ 2,887.15 132.50 £ 132.50 Camp Payments External Activities 8,514.00 4,926.16 £ 13.440.16 13,067.01 4,225.50 £ 17,292.51 Sale of badges & uniforms Fund Raising Hire of HQ & Parking Hire of Equipment Donations Grants Gift Aid Interest on Savings Other 302.50 684.00 3,306.92 7,521.50 125.CM) 5,227.37 5,315.50 125.00 1,317.86 2,085.00 126.10 7,767.50 1,614.42 8.65 £ 16,281.85 1,054.30 5.47 £ 20,305.24 Total Income 46,458.76 £ 46,458.76 56,993.40 £ 56,993.40 14

BARROW UPON SOAR SCOUT GROUP Statement of Accounts 2024- 2025 2024-2025 2023-2024 Expenditure HQWater HQ Gas HQ Electricity HQ Internet 1,031.85 613.04 847.90 473.74 474.55 188.14 £ 1.509.78 155.00 £ 2.274.44 Membership Fees 7,248.80 £ 7,248.80 6,566.00 £ 6,566. Squirrels Runnin8 exps Beaver Running exps Cubs Running exps Scout Runnin8 exps 52.14 62.57 96.00 123.15 143.LK) 402.54 48.00 £ 339.14 105.99 £ 694.25 Activity exps Squirrels Activity exps Beaver Activity exps Cubs Activity exps Scouts 75.50 396.72 447.23 707.56 1,804.31 1,435.94 £ 3,687.48 1,070.52 £ 2,250.30 Camp Expenses External Activities 9,533.21 4,208.28 £ 13,741.49 12,462.46 4,854.12 £ 17,316.58 Camping Equipment Donations Events 1,744.90 90.(K) 649.04 706.77 77.46 Exec Committee exps Caretaking Fund Raising Gocardless Fees HQ Equipment Insurance 670.28 1.982.21 587.63 595.76 520.85 1,170.64 1,300.54 1,070.17 6,158.44 30.86 555.18 1,480.11 486.13 1,022.24 1,273.92 8.81 Maintenance & Repairs Sumup Fees Uniforms Other Projects 3,637.92 54.20 I,070.￿ £ 18,821.33 4,484.16 35,746.59 £ 48,353.48 Total Exp•ndituro 43,910.84 £ 43,910.84 78,892.23 £ 78,892.23 Surplus Ilncome minus Expenditure} 2,547.92 -£ 21,898.83 15

MINUTES OF 2024 ANNUAL MEETING

1. Introduction & welcome

Chair: IAN MITCHELL

Opening remarks. Welcome – From the District , Nick, Phil, Sandy , Volunteers and Parents. Scouting in Barrow is 90 years old this year and we will celebrate this following the AGM.

2. Apologies for absence

Apologies have been received from Pam Hammond, Jayne Wallis, Simon Grant and Peter Worrall.

3. Governance Topics

3a. To approve the Minutes of the Annual General Meeting held on 8.9.23

Ian Mitchell notes to the Group Scout Council members present that this part of the meeting is a necessary part tomake sure that the charity’s foundations are in good order.

Chair: IAN MITCHELL

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I propose that the minutes are taken as read and ask the Group Scout Council to agree that they are a true record of that meeting.

Seconder Trina Cooper / Show of hands to approve. – Approved

3b.To adopt the model constitution from Policy, Organisation and Rules

Chair: Ian Mitchell

In line with the recommendation from Scout Headquarters. I propose that we adopt the model constitution from Chapter 5 of Policy, Organisation and Rules. A copy of this was available for review and inspection prior to this meeting and copies are also available at the meeting.

Seconder Nick Fordyce / Show of hands to approve. - Approved

3.c. Note the Group’s financial year

Ian Mitchell addressed this with Aaron Parker, to show accounts that have been signed and audited by Stuart Mcdonald.

3d. Approve appointed and community Members of the Group Council

It was agreed that those present form the Group Council

Agreed by show of hands

3e. Agree the number of members that may be elected to the Trustee Board

Chair: Ian Mitchell

The Group Scout Council must agree at its AGM the number of people that can be elected to the Trustee Board. The recommendation from the outgoing Trustee Board is that 4 people can be elected. I propose that the Group Scout Council approves that recommendation.

Seconder Helen Roberts / Show of hands to approve. – Approved

3f. Agree the quorum for each of the Group Scout Council (including this AGM), meetings of the Group Trustee Board, meetings of any sub-committees

Chair: Ian Mitchell

The Group Scout Council must agree at its AGM the quorum – the minimum number of Group Scout Council members that must be present at a meeting of the Group Scout Council. The recommendation from the Trustee Board is that the quorum should be set at 15 persons. The Group Scout Council is asked to approve that recommendation.

Seconder Iska Bos / Show of hands to approve. - Approved

Chair: Ian MItchell

The Group Scout Council must agree at its AGM the quorum for Trustee Board meetings, and any sub-committee meetings. The Charity Commission statement of good practice is that the Trustee Board quorum should be set at one third of Trustee Board members plus one and that the that the sub-committee quorum should be set at one third of Trustee Board members plus one. The recommendation from the outgoing Trustee Board is that the quorum should be set the Charity Commission good practice statement. The Group

Scout Council is asked to approve that recommendation.

Seconder Ann Murch / Show of hands to approve. Approved

  1. Review of the previous year

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Ian Mitchell notes to the Group Scout Council members present that this part of the meeting is the opportunity to reflect on the activities of the past year.

4a. Group Lead Volunteer Review of Scouting in the Group

Ian Mithcell asks Group Lead Volunteer to present their Annual Review.

Claire Bigg gives their review and shows the Annual report that will be emailed around..

Ian Mitchell Thanks GLV for their review and extends thanks to Trina Cooper for her service to the group as GSL until this year.

4b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of

Accounts

Ian MIcthell: The Group Trustee Board has approved the Annual Report and Statement of Accounts and Accounts, and the report on the accounts has been received from Aaron and Stuart Mcdonals.

Ian Mitchell asks the Group Treasurer, to give their explanation of the Statement of Accounts.

Aaron Parker to explain the Statement of Accounts.

Thanks to Treasurer Aaron Parker

5. Making appointments

Ian Mitchell notes to the Group Scout Council members present that this part of the meeting sets the charity up to be well-led during the period until the next AGM. Particularly, the Group Scout Council appoints a Trustee Board to ensure good governance for the charity over the next year.

5a To approve the Group Scout Leader’s nomination of the Group Chair

Chair: I now hand the chairmanship of this meeting over to the GLV.

Following the appropriate processes prior to the meeting for nominations, Clair Bigg nominates Ian Mitchell; as Group Chair and asks for a show of hands as approval.- Approved

GLV hands the chairmanship of the meeting back to Ian Mitchell

5b. To elect the Group Treasurer

Ian Mitchell The ‘Group Treasurer’ is an elected appointment and, as required, Aaron Parker has been formally proposed and seconded. Since there were no other nominations by the closing date a show of hands is required to approve Arron Parker election. Approved

5c. To elect persons to the Group Trustee Board

Ian Mitchell the following have been formally proposed and seconded in writing by the due date:-

Ann Murch and Rob Perridge in addition to the Chair, GLV, Treasurer and Secretary.

Ian Mithcell requests a show of hands to approve their election Approved

Ian Mitchell thanks the Trustees for their work during the year and in particular those members who are standing down

5d. To appoint the Scrutineer / Independent Examiner / Auditor

Aaron Parker to propose Stuart Mcdonals. Aaron noted that Stuart may cease auditing within the year in which case an alternative auditor will be sought.

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Ian Mitchell Stuart Mcdonals has been proposed and seconded and is qualified for the role. May I have a show of hands to approve Aaron Parker’s nomination. Approved

Nick Fordyce congratulated Barrow ion being such a successful group with full sessions and an exciting programme. He thanked leaders and volunteers, the trustees and support teams and the Thursday Club for the remarkable transformation of the hut and grounds.

Closing Remarks

Ian Mitchell closed the AGM, thank all for attending and a wonderful party for the 90[th] Birthday of Scouting in Barrow followed.

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