2023-03-31-accounts

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Scouts Barrow Upon Soar 2023 Annual Report IS- . .*4 Registered in England Charity number: 521720

Agenda ................................................................................................................................................................................... 3

Group Chair Report ................................................................................................................................................................ 4 Group Scout Leader Report .................................................................................................................................................... 5 Squirrel Drey .......................................................................................................................................................................... 5 Allison Beavers ....................................................................................................................................................................... 6 Wilford Beavers ...................................................................................................................................................................... 7 Allison Cubs ............................................................................................................................................................................ 8 Wilford Cubs ........................................................................................................................................................................... 9 Allison Scouts ....................................................................................................................................................................... 10 Wilford Scouts ...................................................................................................................................................................... 10 Group Treasurer’s Report .................................................................................................................................................... 12 Highlights ......................................................................................................................................................................... 12 Bank Accounts .............................................................................................................................................................. 12 Card Payments ............................................................................................................................................................. 12 Gift Aid ......................................................................................................................................................................... 12 Internet ........................................................................................................................................................................ 12 Spending ....................................................................................................................................................................... 12 Utilities ......................................................................................................................................................................... 12 Accounts ........................................................................................................................................................................... 12 Budget .............................................................................................................................................................................. 13 Other Matters .................................................................................................................................................................. 13 Final Words ...................................................................................................................................................................... 13 Appendices ....................................................................................................................................................................... 13 Minutes of 2022 Annual Meeting ........................................................................................................................................ 14 Appendix 1 ........................................................................................................................................................................... 17 Appendix 2 ........................................................................................................................................................................... 18

AGENDA

Introduction and welcome
Apologies for absence
To approve the minutes of the Annual General Meeting held on 02/09/2022.

4. Governance topics

a. Adopt the model constitution from Policy, Organisation and Rules
b. Note the Group’s financial year.
c. Agree the number of members that may be elected to the Trustee Board
d. Agree the quorum for each of the Group Scout Council (including this AGM), meetings of the Group Trustee Board, meetings of any sub-committees.

5. Review of the previous year

a. The Group Scout Leader’s review of Scouting in Barrow Scout Group
b. To receive and consider the Annual Report of the Group Trustee Board including the annual Statement of the Accounts

6. Making appointments

a. To note any other supporters who may be admitted to membership of the Group Scout Council, including former Scouts and parents, by the Group Scout Leader, the Group Trustee Board or the Group Scout Council.
b. To approve the Group Scout Leader’s nomination of the Group Chair
c. Election of the Group Secretary
d. Election of the Group Treasurer
e. Elections of members to the Group Trustee Board
f. To approve the Group Scout Leader’s nominations to the Group Trustee Board

7. GROUP CHAIR REPORT

I am pleased to introduce this year’s Annual Report. We have had a full year of activities in each of our sections and I would like to thank all of the leaders and their assistants for their hard work in planning and delivering programmes that enable our young people to experience new challenges and have fun. Scouting is thriving in Barrow and all of our sections are full and oversubscribed with youngsters waiting to join us, we are grateful for our volunteers who give up their time to run the sections for us, unfortunately we will never have enough places for all those who wish to become part of the scouting family. It’s really pleasing to see that this year our young people have undertaken over 259 camper nights, so please take a look at each of the section reports to find out what has been going on during the year!

I would like to thank all of my fellow Executive Committee members, who work hard all year behind the scenes to keep the Group in good order and provide help with fundraising ideas and activities. I would particularly like to thank Trina, our Group Scout Leader, for her continuing commitment to the Group and Julie who stood in for Trina whilst she was away for a couple of months. Trina, with help from Julie, makes sure our adult helpers are well trained and well supported and they ensure that all the activities are fun, safe and appropriate for each of our age groups, and they are always around to provide cover as and when it is needed.

I would also like to thank a very special group of adult volunteers known as the “Thursday Club”. This group meets every Thursday throughout the year and provides maintenance services along with help at fundraising events. This is a friendly sociable group and inclusive to all who have time on their hands to come along. Over the last year they have transformed the front and back gardens, decorated inside and outside the hut and have been instrumental with the latest new shed development.

As you can see, we have busy and active adults that make Scouting work in Barrow, but the old adage ‘many hands make light work’ have never been more accurate. Therefore, I make no apology for using this report to ask for your help. Please consider getting involved or talk to friends and family to encourage others to contact us.

Volunteering can be a brilliant way to boost your mental wellbeing. It’s a great feeling knowing you’re helping young people get skills for life, and you might even learn a lot about yourself along the way.

Scouts can make you feel good in other ways too. We’ll guide you to an opportunity where you can:

Make friends and meet people.
Try new things and challenge yourself.
Get outdoors and get stuck in
Develop skills that can enhance your CV.
Positively impact your community
Create vital opportunities for young people.
Make memories that'll last a lifetime.

If you can only occasionally help, that’s okay. Whether you’d like to be an activity planner, tea-maker or craft creator, we appreciate any time you can spare. Talk to any of the leaders or contact me direct if you want to find out more!

Ian Mitchell – Group Chair

GROUP SCOUT LEADER REPORT

Our Squirrel Drey, the first in Charnwood District, was officially opened by our newly appointed Chair, Ian, last September. Originally started by Vicky, Lucy, Nava and Harvey they have now been joined by Julia.

We have saved Allison Beaver Colony from closure with Lisa, Kelly, Heather and Eleni stepping in. Janet has transferred to Scouts (covering both Troops) and Rob has moved to Allison Cubs with his son. We’ve said goodbye to Lorna as the family have transferred to Quorn. Kirsty has also stood down but remains part of our fundraising team.

Allison Cub Pack was led by Iska, Colin and Helen R. More recently joined by Mark, Lee and Claire although Colin has stood down after 5 years to concentrate on other pursuits.

Fronting Allison Scout Troop we have Adelle, Alex and Hannah with the more recent addition of Laura.

Wilford Beavers continues to be run by Ann, aided by Liz, Helen N and Lucy and now Kerry has joined that Team.

Wilford Cubs has been running smoothly under Helen N, Sarah C and Jayne on Tuesdays but is now transferring to Thursdays, all Cubs unable to make the move have been accommodated elsewhere.

The Team has changed at Wilford Scouts, Richard and Sarah W have been joined by Janet as Julie has changed her role to Group Administrator to assist with the ever-increasing demands of my own role as Group Scout Leader.

All Sections are running full to capacity, and we have had to close our waiting lists down to new joiners. There are currently 23 Young People on our waiting list who are eligible to be at Squirrels or Beavers but we’re unable to accommodate them without increasing our adult volunteers.

With 20 years of being involved in Scouting I shall be stepping down as GSL at the end of this year which will be timely as the “Transformation” of future Scouting begins. I have made many new friends here in Barrow and would just say thanks to you all.

Finally, a massive thank you to all of our leaders, committee members, parent helpers, the Thursday Club etc, who freely give their time and support for the benefit of the Young People of Barrow

Trina Cooper GSL

SQUIRREL DREY

We've had an amazing time since we launched Squirrels in September 2022, we are the first Squirrel Drey in the district.

We have done lots of different things including making smores, doing a range of science experiments like putting pencils through a bag filled with water and it doesn't leak.

We have been for 2 walks around the village which were enjoyed by all.

We have had 4 Squirrels move onto beavers and 2 of them have achieved their Acorn award.

We have completed a range of badges including exciting Experiments, let it grow, super chef, all about me, all about adventure and many more, in total we have given out 74 badges!

We have 10 Squirrels, 1 section leader and 3 section assistants.

We are looking forward to our next 12 months and enjoying lots more activities and getting out and exploring.

ALLISON BEAVERS

Sept 2022 - April 2023 (Feedback from Janet)

This period was run by Janet with support from Rob and during this time Allison Beavers went on a trip to Glenfield Tunnel with Wilford Beavers during the Autumn term.

During the Winter term, they attended a pantomime, took part in the Christmas Tree Festival and had a joint Christmas Party with Wilford Beavers.

In the Spring term Allison Beavers took part in the District Swimming Gala and Bronze Awards x 6 were presented.

From April 2023 a new team took over, with Kelly, Lisa and Heather becoming new Leaders for Allison Beavers with help from Eleni & Phil as regular volunteers.

During the last 4 months we have covered lots of topics starting with agreeing what our Beaver rules are and determined these to be; Be Safe, Be Ready and Be Respectful. We introduced Bob the Beaver who is awarded each week to the Beaver who has stood out in group either by participation, kindness, willingness to learn etc. and the Beavers have loved taking home and sharing with their peers what they have got up to each week.

We started working towards our Book Reader Activity Badge with a visit from a lovely mum (and real-life Author!) where our Beavers demonstrated amazing listening and questioning skills. This is to be completed this coming term now our Beavers have had chance to read a variety of books at home.

Our Beavers earnt their International Badge with an amazing week of fun that included learning Hello in 4 languages, a food tasting session and ‘Head, Shoulders, Knees & Toes’ in French. The perks of having a French teacher as a Beaver Leader!

We visited King George Park for an evening of activity, working towards our Health & Fitness badge. We talked about why health and fitness are important, types of food and the importance of a varied diet before completing a circuit of exercises and relay races. It was great to see our Beavers enjoying time outside and really supporting and motivating each other!

In June we joined Wilford Beavers for an evening at Charnwood Oaks for some outdoor activities. Our Beavers collected wood for the fire, went on a mini beast hunt (which they all

LOVED!) and had fun on the jungle trail before finishing off the evening with songs around the campfire.

We worked towards our Global Issues and Community Impact badges exploring ‘What is Recycling and why is it important?’ Using games, our Beavers learnt about different types of recycling and used an OS map to plan a route for our litter pick. This took place in the village the following week, with the Beavers choosing some of the main routes to school. They worked in pairs to collect litter and were extremely thorough in making sure they got every piece of litter!

As we hit June we spent as much time as we could outside working towards our Camping Badge. Our Beavers worked in groups to put up their own tents in the Scout Hut Garden, demonstrating excellent teamwork. We talked about fire safety and lit a campfire, and all Beavers were taught how to light a match, and everybody safely had a go. They loved being involved in this activity and demonstrated awesome listening skills.

The following week, we continued working towards our Camping Badge and learnt about campfires. The Beavers helped to choose actions to help them remember the key elements Fuel, Heat & Oxygen and we talked about the structure of a fire before they worked in teams to build their own campfires. All of our Beavers learnt how to use the flint lighter safely following a demonstration and they each had a go, before enjoying hot chocolates and marshmallows around the campfire.

For our final session before the Summer we went on a hike at Beacon Hill sculpture trail working towards our Adventure Badge. Our Beavers loved searching for the sculptures and using the maps to identify what they had found. Parents joined us for this session which was great to have their participation and the Beavers were all so excited to bring their adults along. At the end of the session we said goodbye to some of our lovely Beavers who move up to Cubs after the Summer.

As a new team, it has been great to be welcomed in by all of the amazing Allison Beavers and seeing their hard work and dedication to achieving badges. It is amazing to see how much they all love Beavers, making our volunteering worthwhile. We have had some excellent help from parents too through the parent rotas so thank you to all for your support.

We are pushing on with completing our training modules and are ready to go for the next term, working with Wilford Beavers for joint planning as we feel focusing on the same aspects in each group will be beneficial and align the colonies. We look forward to the next year of supporting our community and helping to grow and develop our young Beavers.

The Allison Beaver Leader Team

WILFORD BEAVERS

This has been a good year for Wilford Beavers. We have a good leadership team which has recently increased with Kerry Barkby joining us as Section Assistant.

Our team is as follows: -

Ann Murch-Section Leader (Raven)
Helen Nurse-Assistant Section Leader (Rabbit)
Liz Johnson -Assistant Section Leader (Mouse)
Lucy Matthews -Assistant Section Leader (Bear)
Kerry Barkby -Section Assistant (Caterpillar)

Our numbers have been fairly steady over the year between 19 to 24 young people in our colony each term.

We have had lots of successes over the year and since the last AGM we are proud to say we have awarded 11 top Chief Scout Bronze awards.

We have had a varied programme and have made dens, made campfires, sang songs, been on the obstacle course, roasted marshmallows done park in the dark, went on a mini beast hunt, cooked pizzas. I could go on for a long time, we have had lots of adventures and completed many other activities.

To sum this up the young people have worked hard to learn about and care for their environment, for other people and about team working. They took part in a litter pick and made water filters which really worked. They have taken part in traditional activities from around the world. The young people have not only done these activities at beavers they have completed good deed diaries and other work at home. This proved to us beyond doubt what marvellous beavers have passed through and are currently in our colony and that they really know what the Beaver Scout promise really means as they all went over and above what was asked of them.

We have taken part in the District Swimming Gala earlier in the year, visited Glenfield Tunnel prior to this and went to Laser-force.

Last term we went Bell Boating, visited the Fire Station at Birstall and went trampolining to Jump Giants.

For the Autumn Term we are working mainly on our Outdoor Challenge badge, Emergency Aid, photographers and hikes badge. We will be giving Beavers the opportunity to go to Sundown Park in November which is a district event. We also have some beavers completing their YouShape badges.

This is common knowledge to our parents, but we run a parent Rota and the extra help is invaluable. Without these extra helpers some activities would not be able to take place.

Thank you to all of you from all the leaders.

Thank you to all our volunteers who maintain the hut for all our young people to enjoy.

Regards

Ann Murch- Section leader.

ALLISON CUBS

We have had a really busy year (as always)

As a group, we have attended some great district, county and group events including:

Ninja warrior
Remembrance parade
Laser force
Duxford Air Museum
Swimming Gala
Incident Hike
Allison Cub camp at the Oaks Campsite

Other activities have included:

A reptile encounter thanks to Lords Exotics
Paddleboarding at LOPC

A visit to Glenfield Tunnels
A tour of a Synagogue in Leicester
A variety of local walks and hikes
and of course, the obligatory fire lighting, smores, backwoods cooking, and campfire songs!

Over the last 12 months we have given out over 280 activity and challenge and numerous Joining in badges, for between 1 and 4 years attendance.

We have also awarded 3 Chief Scout Silver awards and transferred those Cubs successfully to Scouts, for them to continue their journeys.

As it stands, Allison Cubs has 1 Section Leader, 2 Assistant Section Leaders, 2 Section Assistants and 1 Young Leader. Allison Cubs has 24 Cub members for this term.

WILFORD CUBS

During the year we have lots of achievements with 9 cubs leaving us to move to scouts having all achieved their silver awards.

We have enjoyed a variety of activities.

We had our DIY project where the cubs all made themselves a key hanging plaque.

We went on camp to The Oaks, with lots of practice runs of putting up tents, fire lighting, which can only mean one thing S’mores.

Camp was a great success with our nights away permit being issued. We had lots of fun activities, climbing, archery, axe throwing to name but a few. Even the washing up and taking down tents put smiles on the cubs faces. It was great to see the cubs growing in confidence as some had never stayed away from home before.

We have also done kayaking which is always a favourite and some fun activities at Jump giants and Ninja Warriors.

ALLISON SCOUTS

2022/2023 has been another great year for Allison Scouts. We have increased our leadership team and continue to enjoy a close relationship with Wilford Scouts, running many of our activities jointly.

This year, there has been a much bigger focus on camps, making sure that Scouts benefit from all the unrivalled opportunities that they provide. We had a busy Splash camp at LOPC in the Autumn term, a day camp at John Lees Wood in January and a weekend camp at The Oaks in June, which was a huge success despite the scorching weather!

In July and August we also attended Forest Fest in Walesby, the first International jamboree Camp that Barrow Scouts had taken part in since 2019. This was a 5-night camp, enjoyed by Scouts and leaders alike, and has become a springboard for lots of future jamboree plans!

Away from camps we continue to pack our termly programmes with as much as we can. There has been a focus on ‘getting back to basics’ and refreshing those important Skills for Life - first aid training, supported by Alison from Quorn Scouts, plenty of pioneering, with help from Rob and Danny and putting navigational skills into regular practice to make the most of the County Incident Hike.

We’ve also enjoyed plenty of activities away from HQ, such as trips to the cinema and Ninja Warrior, laser quest, climbing and the sculpture trail at Beacon Hill. We’ve involved ourselves in community events such as the Party in the Park, the Remembrance Parade, and the Christmas and Summer street markets.

We’ve moved 4 Scouts up this year, with 3 of them heading to Explorers, and all 4 of them worked hard before finishing their time with us to make sure they all achieved their Gold Awards, despite much of their time in Scouts falling over the Covid restrictions.

We’re looking forward to continuing to offer a varied programme over the next year, with a AS update focus on time outdoors and as many opportunities for camp as we can.

WILFORD SCOUTS

We’ve had a really busy year with Wilford Scouts with three camps and lots of exciting activities along the way but a little bit of traditional badgework for good measure.

We started the year at the Oaks camp site with Zorb football and orienteering mostly in the dark! Then had a couple of sessions where the Scouts worked on their map reading skills and completed their 1st Aid badge. In September 25 Wilford and Allison Scouts went to the district Splash camp at the LOPC. They had a great time doing activities old and new and generally getting wet! They took part in the routes of remembrance poppy art project with the Scouts artwork being displayed at Nottingham and Barrow train stations. We ventured out of the hut and went to the climbing station and Laser quest. We finished the year on a high with our pre-recorded music video at the Scout and Guide carol concert.

The Scouts led activities in the hut and had fun playing human hungry hippos, we then had a park in the dark session with chips, went to try our hand at bell ringing at Holy Trinity church and did lots of pioneering and map reading ready for the district incident hike.

We started the Summer term with a village scavenger hunt and a trip to Ninja warriors which always goes down well. We made ice cream and tested their engineering skills making spaghetti bridges. We spent an evening preparing for camp with tent building and gadget making, but they still need to practice their knot tying skills!

We have camped twice during the summer, at the Oaks with Allison Scouts and Wilford cubs. It was a very hot weekend, but everyone seemed to have fun taking part in the activities including making a giant catapult to launch wet sponges! The second camp was Forest Fest held at Walesby. This was an international camp and Scouts had the opportunity to

meet Scouts and Guides from around the world and try lots of new activities. We definitely all had a great time and are already planning ahead for next summer.

Wilford Scouts have volunteered to help at various village events throughout the year like the yard sale, the Christmas and summer street markets, poppy sales for remembrance and the Rise and Shine Day at the Oaks campsite to prepare it for the 2023 camping season.

GROUP TREASURER’S REPORT

I’m pleased to report that Barrow upon Soar Scout Group maintains a healthy financial position and should continue to do so. Thank you to all the group’s volunteer’s for getting their expenses claims submitted in a timely manner as this enables the financial report to be both accurate and produced in good time.

HIGHLIGHTS

Bank Accounts

Our primary current account with NatWest is to be closed in coming months. Unfortunately the bank became uncooperative when attempting to add new signatories to the account. They made an unusual demand that we provide them with an original signed & stamped by solicitor copy of the group’s constitution from 19th September 1963. They were unwilling to accept anything other than the original document. If anybody has it, please let us know as we’d be very interested in seeing it also.

As a result the decision was made to create a new account elsewhere and a new account with Virgin Money has been arranged. Migration to this at the time of writing is almost completed.

The group has also had a savings account reserved for the building on a new Scout HQ which was looked after by Gilwell. Due to poor performance of these accounts the decision was made by Gilwell to return all funds to individual groups for management. New savings products have been researched and the decision made to split the money between longer term deposit accounts and quicker access.

Card Payments

Thanks to Claire (secretary) the group has had the opportunity to trial taking card payments at fundraising events. This has proven to be hugely beneficial accounting for an additional 25% income on top of what would typically have been raised. The committee has decided to invest in the purchase of a couple of these devices for the group’s use and will help modernise our fundraising.

Gift Aid

The group has never been able to benefit from GiftAid owing to the fact it wasn’t registered with HMRC. An application is now in progress to enable this and will hopefully be a good source of income for the group.

Internet

We have entered a rolling monthly agreement with ID mobile to provide WiFi access to the Scout Hut at a cost of £15 per month for unlimited use. We are able to cancel this at any time and enter into new terms at any time.

Spending

There has been significant spending recently on the maintenance of the Scout HQ. Although grants have been applied for, they don’t cover the full amount. Income from HQ Hire, Car park space rental and fundraising have also helped cover these improvements. Over the coming financial year the committee has committed to using some of the fund reserved for the building of a new HQ to extensive renovations.

Utilities

In February 2021 we agreed a 2 Year fixed rate contract with our electricity & gas provider E.ON. This enabled us to weather the brunt of increased energy costs. However, this contract will come to an end in February 2024 and require review.

ACCOUNTS

The accounts for 2022 - 2023 have been audited by Stuart ready for submission to the charities commission.

We ended the financial year with a small surplus of £160.50. Due to current projects it is projected that the 2023 - 2024 year will have a deficit of approximately £25,000 - £30,000.

BUDGET

For the 2023 - 2024 financial year in collaboration with the group’s chair a proposed budget has been created. Although the group has various sources of funding few of these can be considered to be stable or reliable. Therefore the budget is based solely on the income generated from subs payments.

Funding from other sources will go primarily into building the savings pot and hopefully help towards replenishing the fund for future projects. However these funds are not exclusively for maintenance projects and will be applied in areas decided upon by the governing committee.

OTHER MATTERS

During this financial year a new policy affecting the expenses claims process will be implemented. This sets out timescales for payments as well as providing guidance on acquiring approval for expenditure, limits and processes. This is at time of writing not yet completed but expected to be completed within the first term.

FINAL WORDS

It has been a pleasure to serve as the group’s treasurer and I would be very happy to remain. The current projects to renovate the HQ facilities are very exciting and hopefully will help elevate the already high standard of Scouting the group currently provides.

APPENDICES

Signed Accounts for 2022 - 2023 financial year.
Budget for 2023 - 2024 financial year

MINUTES OF 2022 ANNUAL MEETING

Barrow upon Soar Scout Group – 2022 AGM

- Friday 2[nd] September 7.00pm

Executive and Leadership Attendees:

GSL - Trina Cooper
District – DC Paul Smith
Chair – Trevor Ranson
Sec – Claire Delaney
AS – Hannah White
AC – Iska Bos
WB – Liz Johnson
WC – Helen Nurse
AB – Lorna Goodacre
Sq – Vicky Edge
WS – Julie Tyler
WS – Richard Perkins
AB – Janet Prevost
AB - Lorna Goodacre 15. WC – Sarah Bruce

Also in attendance were

Rob Perridge - supporter
Sue Perridge - supporter
Joyce Allison – VIP Guest
Bruce Charles - parent
Annette Mitchell - supporter
Ian Mitchell - supporter
Pauline Ranson - supporter 8. Vanessa Simon – parent
Rob Simon – parent
Jonathan Folland – parent
Alison Folland – parent
Lee Garner – parent
Nsovo Mabusa – parent
Sally Holdridge – parent
Simon Grant – supporter
Geraldine Gaff – parent
Rachel Gibbs – parent
Adam Sharpe – supporter

And lots of Young People

Apologies (from Executive and Leadership Teams)

Aaron Parker – Treasurer

Jayne Wallis – HQ Bookings
Adelle Eveleigh-Winstone (AS)
Alex Dalgetty (AS)
Sarah Wrigglesworth (WS)
Jayne Hannaford-Smith (WC)
Helen Robberts (AC)
Colin France (AC)
Lucy Marshall (Sq)

AGENDA

Welcome
Minutes of AGM 8/9/20
Matters arising
Approval of group constitution
Treasurers report
Group reports
GSL report
Chairman report
Nomination & Elections GSL nomination for Chairman GSL nomination for Treasurer GSL nomination for Secretary Nominations for Group Executive Committee
District representative
Date of Executive Meeting.

1. Welcome

A welcome from Trevor (Chair) Welcoming and thanking everyone for attending

2. Minutes of the previous AGM – 14[th] June 2021

Approved

3. Approval of the Constitution for Barrow upon Soar Scout Executive

Approved

4. Matters Arising

NONE

5. Treasurers Report

As the Treasurer wasn’t in attendance Trevor read a statement from Aaron confirming that the accounts had been audited, ready for submission to the Charities Commission.

6. Group Reports

These are to be circulated via email

7. GSL Report

Numbers have shot up now we are back meeting f2f.

Welcome to new volunteers, Kirsty, Lyndsay and Rob.

We now have a regular Team of supporters (former Scouts and Leaders) looking after the building and gardens.

A 3[rd] adult has come forward so we shall be opening our new Squirrel Drey shortly.

Finally, a massive thank you all, to all our leaders, committee members, parent helpers, etc, who give their time for the benefit of the Young People of Barrow.

Trina Cooper GSL

9. Nominations and Elections

GSL Nomination for Chair – Ian Mitchell. Proposed by Julie and seconded by Karen

GSL Nomination for Treasurer – Aaron Parker to stay. Proposed by Trevor and seconded by Ann

GSL Nomination for Secretary – Claire Delaney. Proposed by Kirsty and seconded by Iska

GSL Nominations for Group Executive members, unanimously approved

Jayne Wallis, Karen Mills, Trevor Ranson, Adam Sharpe, Rob Perridge

Ann continues as an ex-Officio member

10. District representative

DC Paul – thanked everyone for attending and for the volunteering we all do

Trina thanked Trevor for his assistance as Chair over the last couple of years. Meeting ended at 7.46pm

APPENDIX I BARROW UPON SOAR scolGROUp FlnaKlal statern fOr>wrend1 3tst Marth 2023 21)22- 2023 2021. 2022 Equlty brought forward 01.ts1.2022 Surplus brought forward from overleaf rotsl Equlty 92.390.86 £ 88,537.24 l&J.50 £ 3,853.62 915SL36 £ 92,390.86 A¢tlvlty & Sub Refunds Suppllers Vounteer Expenses Total Uabllltles 40.0) 372.19 573.98 986.17 274.02 £ 532.42 £ 106.44 £ Total U•blltl4s & Equlty 93J57M £ 93,377.03 R•prnMnt•d bv Natwest Curient Account GoCardle5S Cash (Treasurer) Cash (Leadeisl STIS Ilnvestment account) 23,212.01 £ 91.50 £ 84.29 £ 22,746.59 50.( 580.44 70.C £ 70m),th) Total Ass•ts 93387.Kl £ 93,377.03 The 8arrow upon Soar Scout Group own a slfie Mory bulldlni tuated In Grove Lane, Barrow upon Soar. whl¢h was purchased and ererted In 1954155. Present Value £330,CO>£383,LKXI. STIS account Is a reserved account for our loni term plan of iebulldln8 the present Scout Head QLbarters when It Is felt the lIent bulldln81s beyond serblceable repalr. I have exarnlned the accounts of 8arrow upon Soar Swt GfOUP for the year ended 31.3.2023 nd certify that the Finandal Statement aCralY refieas the underlWn8 tran5aCtlons ¥ecorded In the books of account In all materlal respeci& I al my Independent examlnatlon of the accounts for the purp05e5 of reportin8 to the Charttycommlsslon. wlth no re5ervatton Sl8ned IKI Prfnt Dat• 11-f. 2ot3 17

APPENDIX 2

Barrow Upon Soar Scout Group Budget 2023 - 2024 Financial Year

----- Start of picture text -----
Expenses Income
Badges £2,730.00 Subs £15,800.00
Capitation £6,566.00
Insurance £1,400.00
Internet £180.00
Utilities £1,348.00
Total £12,224.00 £15,800.00
Available Budget £3,576.00
Activities £2,676.00
Facilities £400.00
Maintenance £500.00
Total £3,576.00
Activity budget per person based on 150 members Per Year £17.84
Per Term £5.95
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BARROW UPON SOAR SCOUT GROUP Flnanclal Statement for year endlng 31st March 2023 2022 - 2023 2021- 2022 Equity brought forward 01.04.2022 Surplus brou8ht forward from overleaf Totsl Equlty 92,390.86 £ 88,537.24 160.50 £ 3,853.62 92,551.36 £ 92.390.86 Activlty & Sub Refunds Suppllers Vounteer Expenses Total Uabllltles 40.00 372.19 573.98 986.17 274.02 £ 532.42 £ 806.44 £ Total Uablltles & Equlty 93.357.80 £ 93,377.03 Represented by Natwest Current Account Gocardless Cash (Treasurer) Cash (Leaders) STIS {Investment account) 23,212.01 £ 91.50 £ 84.29 £ 22,746.59 50.00 580.44 70,000.00 £ 70,000.IJ) Total Assets 93.387.80 £ 93,377.03 The Barrow upon Soar Scout Group own a sSn8le story bulldln8 sStuated in Grove Lane, Barrow upon Soar, whlth was purchased and erected In 1954155. Present Value £330,CW£383,C(KI. STIS account Is a reserved account for our lon8 term plan of rebulldlng the present Scout Head Quarters when It is felt the current bulldln8 Is beyond servlceable repalr. I have examlned the accounts of Barrow upon Soar Scout Group for the year ended 31.3.2023 and certify that the Financial Statement accurately rellects the underlying transartlons recorded In the books of account In all material respects. I have a150 5i8ned my Independent examlnatlon of the accounts for the purposes of reportlng to the Charlty Commlsslon, wlth no reservatlons. Slgned Ikr Prfnt Dat• 11. f. 2ol3

BARROW UPON SOAR SCOiTf GROUP Statement of Accounts 2022- 2023 2022-2023 2021-2022 Expendlture HQWater HQ Heat & Ught Insurances Maintenance & Repalrs Caretaklng HQ Equlpment 433.56 203.72 1,392.69 2,272.08 53.17 688.13 £ S.043.35 392.85 1,512.LYI 1.354.16 4,616.19 131. 144.49 £ 8,150.69 Membershlp Fees 6,298.00 £ 6,298.CKI 4,809.CKI £ 4,809.00 Squlrrels Runnlng exps Beaver Running exps Cubs Runnin8 exps Scout RunnlnB exps 514,56 575,87 936,51 1.182.09 £ 3,209.03 37,99 792,32 1,235.35 591.69 £ 2,657.35 Actlvlty exps Squlrrels Actlvlty exps Beaver Actlvity exps Cubs Attlvlty exps Scouts 99.59 2,552.44 3,693.59 6,182.11 £ 12.527.73 478.08 2,339.35 3,341,08 £ 6,158.51 Unlforms Webslte Campin8 Equlpment Exec Commlttee exps Fund Raisln8 Gocardless Fee5 Other 907.71 387.44 1,404.05 650.13 200.40 1.050.25 483.89 £ 4,696.43 248.46 292.39 275.29 377.05 127.61 £ 1,708.24 Total Expendlture 31.774.54 £ 31,774.54 23,483.79 £ 23,483.79 Surplus Ilncome mlnus Expendlture) 160.50 £ 3,853.62

BARROW UPON SOAR SCOUT GROUP Statement of Accounts 2022- 2023 2022-2023 2021-2022 Income Subscrlptlons Squlrrels Subsulptions Beavers Subscrlptlons Cubs Sub5crlptions Scouts 191.25 5,358.75 5.085.(X) 5,141.25 £ 15,776.25 1,572.25 1.870.75 1,633.25 £ 5,076.25 Actlvlties Beavers Activities Cubs Actlvltles Scouts 1,777.00 3,465.00 4.046.00 £ 9,288.IX) 284.CK) 2,274.00 3,334.58 £ 5,892.58 Sale of bad8es & unlform5 £ Fund Raisln8 Hire of HQ Hlre of Equlpment Donatlons Grants Glft Ald Interest on STIS Other 336.00 2,748.67 2,965.00 2,424.77 3,147.C(I 100.00 411.46 10,667.C(I 244.66 65.00 £ 6,870.79 79.81 50.00 £ 16,368.58 Total Income 31,935.04 £ 31,935,IV4 27,337.41 £ 27,337.41

Table of contents

4.

Governance topics

5.

Review of the previous year

6.

Making appointments

7.

GROUP CHAIR REPORT

GROUP SCOUT LEADER REPORT

SQUIRREL DREY

ALLISON BEAVERS

WILFORD BEAVERS

ALLISON CUBS

WILFORD CUBS

ALLISON SCOUTS

WILFORD SCOUTS

HIGHLIGHTS

Bank Accounts

Card Payments

Gift Aid

Internet

Spending

Utilities

ACCOUNTS

BUDGET

OTHER MATTERS

FINAL WORDS

APPENDICES

Barrow upon Soar Scout Group – 2022 AGM

- Friday 2[nd] September 7.00pm

AGENDA

1. Welcome

2. Minutes of the previous AGM – 14[th] June 2021

3. Approval of the Constitution for Barrow upon Soar Scout Executive

4. Matters Arising

NONE

5. Treasurers Report

6. Group Reports

7. GSL Report

9. Nominations and Elections

10. District representative