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2024-02-29-accounts

Trustees' Annual Report

For the period

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From (start date) 0 1 0 3 2 3 to end date 2 8 0 2 2
Section A Reference and administration details
Charity name Ashby and Coalville District Scouts
Other names the charity is known by
Registered charity number (if any) 5 2 1 7 1 7
HQ registration number 1 0 0 0 1 5 1 7
Charity’s principal address c/o 29 Water Meadow Way
Ibstock
Postcode L E 6 7 6 G
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Names of the charity trustees who manage the charity

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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not for
Trustee Name Office (if any)
whole year
1 Martin Farrar Chair
2 Duncan Watts District Lead Volunteer
3 Susan Mitchell Treasurer
4 Louise Bailey
5 Richard Nevin
6 Steve Pope
7 Rob Andrews
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address
None

1 LT700001 (27 February 2024)

Section B Structure, governance and management Structure, governance and management
Description of the charity’s trusts
Type of governing document
The District's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn give
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution)
How the charity is constituted
The District is a trust established under its rules which are com
to all Scouts.
(e.g. trust, association, company)
Trustee selection methods
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
(e.g. appointed by, elected by)
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional
information, where relevant, about:
The District is managed by the District Executive Committee,
the members of which are the 'Charity Trustees' of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of a Chair, a Treasurer and a
Secretary together with the Elected, Nominated and exOfficio
members as per the Constiution and meets every
month.
Members of the Executive Committee complete 'Essential
information for Executive Committee' training within the first
5 months of joining the committee as well as mandatory
Trustee Introduction training.
This District Executive Committee exists to support the
District Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than thise
who are elected.
Policies and procedures adopted for:
a) the induction and training of trustees; b) trust
The District's governing documents are those of the The Scout
Association. They consist of a Royal Charter, which in turn give
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.
The District is a trust established under its rules which are com
to all Scouts.
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
tion but encouraged as best practice)
The District is managed by the District Executive Committee,
the members of which are the 'Charity Trustees' of the Scout
District which is an educational charity. As charity trustees
they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
The Committee consists of a Chair, a Treasurer and a
Secretary together with the Elected, Nominated and exOfficio
members as per the Constiution and meets every
month.
Members of the Executive Committee complete 'Essential
information for Executive Committee' training within the first
5 months of joining the committee as well as mandatory
Trustee Introduction training.
This District Executive Committee exists to support the
District Commissioner in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of District property;
The raising of funds and the administration of District
finance;
The insurance of persons, property and equipment;
District public occasions;
Assisting in the recruitment of leaders and other adult
support;
Appointing any sub committees that may be required;
Appointing District Administrators and Advisors other than thise
who are elected.
t

2 LT700001 (27 February 2024)

Section B Structure, governance and management (continued)
Risk and Internal Control (Specimen 1)
Risk and Internal Control
The District Executive Committee has identified the major
risks to which they believe the District is exposed, these hav
been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Financial: The District has in place systems of internal
controls that are designed to provide reasonable assurance
against material mismanagement or loss, these include 2
signatories for all payments and a comprehensive insurance
policy to ensure that insurable risks are covered.
The District is primarily reliant upon income from
subscriptions. The District does hold a reserve to ensure the
continuity of activities should there be a major reduction in
income. The Committee could raise the value of
subscriptions to increase the income to the group on an
Willesley Scout Campsite: Damage to the building,
property and equipment. The District has sufficient buildings
and contents insurance in place to mitigate against
permanent loss.
Volunteers: Injury to leaders, helpers, supporters and
members. The District through the capitation fees contributes
to the Scout Associations national accident insurance policy.
Risk Assessments are undertaken before all activities.
The District is totally reliant upon volunteers to run and
administer the activities of the District If there was a
reduction in the number of leaders to an unacceptable level
in a particular Group or the District as a whole then there
would have to be a contraction, consolidation or suspension
of a Group/District. In the worst case scenario the complete
closure of a Group or District.
Reduction or loss of members. The District provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or a Group as
whole then there would have to be a contraction,
consolidation or closure of the section. In the worst case
scenario the complete closure of the Group.

3 LT700001 (27 February 2024)

Section C Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which w
live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate w
others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Provision on District Activities. Ownership and operation of
Willesley Scout Campsite		 Objectives and activities
The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which w
live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate w
others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Provision on District Activities. Ownership and operation of
Willesley Scout Campsite
Summary of the objects of the charity set out
in its governing document
Summary of the main activities in relation to
these objects		 The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development,
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in which w
live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-operate
others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Provision on District Activities. Ownership and operation of
Willesley Scout Campsite
s (optional information but encouraged as best practice)

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

4 LT700001 (27 February 2024)

Public benefit statement The District meets the Charity Commission's public benefit crite
under both the advancement of education and the advancemen
citizenship or community development headings.
Section D
Summary of the main achievements of
the charity during the year
Section E
Brief statement of the charity’s policy on
reserves
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional inform
Youmay chooseto include additional
information, where relevant, about:		 Achievements and performance
Providing and expanding on good levels of Scouting membersh
(volunteers and young people).
Facilitating Group operations where there are difficulties.
Provision of Willesley Scout Campsite for meetings and overnig
experiences
Financial Review
Reserves Policy
The District's policy on reserves is to hold sufficient resources t
continue the charitable activities of the group should income an
fundraising activities fall short. The District Trustee Board consi
that the group should hold a sum equivalent to 12 months runn
costs for all District ACtivities , circa £15,000.
The Group held reserves of approximately £30k against this at
end.
ation)
Investment Policy

5 LT700001 (27 February 2024)

• the charity’s principal sources of funds (including any fundraising); The District's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longerinvestments such as stocks and shares. The District has therefo adopted a low risk strategy to the investment of its funds. All fun are held in cash using only mainstream banks or building socie or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity; The District Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account requires a period of notice before funds may be withdrawn, befo doing so the Trustee Board considers the cash flow requiremen • investment policy and objectives;

Section F
Other Optional Information
~~Se~~		 Section F
Other Optional Information
~~Se~~		 Section F
Other Optional Information
~~Se~~		 Section F
Other Optional Information
~~Se~~
Plans for future periods (details of any
significant activities planned to achieve them)
Completion of the Warden's accommodation at Willesley Scout
Campsite. Repayment of associated loan.

~~I~~ Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
es es es es es
Full name(s) Martin Farrar
es		 es es es es
Position (eg Secretary, Chair) Position (eg Secretary, Chair) Chair
a
Date 0
6
1
1
2
4
CTTTrr

6 LT700001 (27 February 2024)

7 LT700001 (27 February 20241

Inon 8 LT700001 (27 February 20241

9 LT700001 (27 February 20241

ie ith 10 LT700001 127 February 2024)

eria nt of hip ght o nd ders ing year

11 LT700001 (27 February 2024)

-term ore nds ties k that ore nts.

12 LT700001 (27 February 2024)

Ashby & Coalville Distict Scout Council (521717) Receipts and Payments Account

Year From 1 March 23 - 29 Feb 24
Receipts and payments
Receipts 2024
2023
£
£
Unrestricted funds
Unrestricted funds
Donations, legacies and similar income
Membership subscriptions 57137 -
69,557-
Less paid to County/National -45189 -
43,848-
**11949 ** -
25,709-
Subscriptions - ACES -
--
Grants 0 -
2,667-
Donations 5596 -
1,396-
Fundraising 2182
Other similar income 50 -
--
Sub total **19776 ** -
29,772-
Grants
Maintenance grant -
--
District Support Repayments 552 -
22,768-
District activities -
5,370-
Explorer activities -
9,180-
Campsite income inc activities -
--
Rents 0
Refunds 136
Sub total **688 ** -
37,318-
Events
District Camps 7180 -
229-

ACES Activities 7633 -
435-
ACES Camps 9821 -
7,738-
International Camps 13750
Other fundraising activities -
1,300-
Uniform and badges 1111 -
916-
Sub total **39496 ** -
10,618-
Campsite income
Camping/Activities 66833 -
46,920-
Tuck 2262 -
2,601-
Water team 496 -
--
Sub total **69590 ** -
49,521-		 109086
Investment income
Bank interest 663 -
87-
Building Society interest -
--
Other investment income -
--
Sub total **663 ** -
87-		 1351
Total Gross Income **130213 ** -
127,316-
Asset and investment sales, etc. -
--
Total receipts **130213 ** -
127,316-

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Ashby & Coalville Distict Scout Council (521717) Receipts and Payments Account

Year From 1 March 23 - 29 Feb 24
Receipts and payments
Payments 2024
2023
Unrestricted funds
Unrestricted funds
£
£
Charitable Payments
Rents 920
Youth programme and activities 7550 -
12,825-
Reach repayment 5000 -
5,000-
Campsite water/sewage 15939 -
12,363-
Campsite Utilities 10222 -
3,808-
Campsite telephone/internet 0 -
259-
Campsite activities 1729 -
756-
Insurances 7057 -
5,468-
Campsite repairs and renewals 17869 -
8,842-
Tuckshop 3237 -
3,166-
Bank fees 638 -
378-
Administration 2069 -
1,808-
Uniforms and badges 3158 -
1,997-
District support loans 552 -
15,080-
Programme 5906 -
2,975-
Campsite cleaning 2126 -
978-
Campsite refunds 47 -
1,750-
ACES - Camps and Events 19683 -
7,925-
Correction 0 -
3,848-
Training 100
International 4560
Other 909 -
1,702-
Sub total **109273 ** -
90,928-
Fundraising expenses
Other fundraising costs -
1,000-
Sub total **0 ** -
1,000-
Total Gross Expenditure **109273 ** -
91,928-
Due from Donisthorpe 6007 -
--
Total payments **115280 ** -
91,928-
Net of receipts/(payments) **14933 ** -
35,388-
Cash from ACES brought forward 235
Cash funds last year end 98588 -
63,200-
Cash funds this year end **113757 ** -
98,588-

2 of

Ashby & Coalville Distict Scout Council (521717) Receipts and Payments Account

Year From 1 March 23 - 29 Feb 24 a|

~~Lo~~ Statement of assets and liabilities at the end of the year 2024 2023 Unrestricted funds Unrestricted funds Cash funds £ £ Bank current account 79238 [-] 73,288- Bank current account & petty cash - ACES 31251 23,092 Bank deposit account 2250 [-] 2,208- Equals Pre Pay Card 860 Cash/Floats 158 Total cash funds 113757 - 98,588- (agree balances with receipts and payments a/c) ok ok ~~Od~~ Other monetary assets Tax claim 0 - - - ~~Od~~ Od Debtors - owing from Donisthorpe 7163 - 1,156- ~~|~~ Expenses paid in advance 0 - - - Sub total 7163 - 1,156- ~~Od~~ Investment assets ~~Od~~ Investment property - detail 0 - - - Quoted investments 0 - - - ~~Od~~ Other investments - detail 0 - - - Fd Sub total 0 - - - ~~Od~~ Non monetary assets for charity's own use ~~Od~~ Shop stock 0 - - - Other stock 0 - - - ~~Od~~ Od Land and buildings 1320000 - 1,320,000- Motor vehicles 0 - - - Od Od Scouting equipment, furniture etc 48000 - 48,000- Other 0 - - - Fd Sub total 1368000 - 1,368,000- ~~Od~~ Liabilities ~~Od~~ Accounts not yet paid 0 - - - ~~Od~~ Expenses incurred but not invoiced 0 - - - Od Subscriptions not yet paid 0 - - - Od Loan - detail 5,000- Other liabilities 0 - - - | Sub total 0 - 5,000- ~~a~~ Total net assets ll 1488920 LN 1,472,744-

The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 11th Sept 2024 (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by

Signature

Chair

11/9/24

3 of

Treasurer 1119124 4of

Independent examiner’s report to the trustees of Ashby and Coalville District Scout Council

I report to the trustees on my examination of the accounts of the Ashby and Coalville District Scout Council for the year ended 28 February 2024.

Responsibilities and basis of report

As the charity trustees of the Ashby and Coalville District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Ashby and Coalville District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Ashby and Coalville District Scout Council as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: D Wray

Name: David Wray

Relevant professional qualification or membership of professional bodies (if any): FMAAT

Address: 10 Belgrave Boulevard, Leicester

Date: