Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 3 | 2 | 2 | 2 | 2 | 8 | 0 | 2 | 2 | 3 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Section A | Reference and administration details | ||||||||||||
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
Ashbyand Coalville District Scouts 5 2 1 7 1 7 1 0 0 0 1 5 1 7 |
||||||||||||
| c/o29Water Meadow Way | |||||||||||||
| Ibstock | |||||||||||||
| Postcode | L | E | 6 | 7 | 6 | G | Y |
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Martin Farrar | Chair | ||
| Duncan Watts | District Commissioner | ||
| Susan Mitchell | Treasurer | ||
| LouiseBailey | |||
| Peter Bailey | |||
| ChrisBeeby | |||
| PeterClifton | |||
| RichardMoore | |||
| RichardNevin | |||
| StevePope | |||
| RobAndrews | |||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| None | ||
1 LT700001 (27 February 2024)
Section B Structure, governance and management
| Description of the charity’s trusts Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. appointed by, elected by) (e.g. trust deed, constitution) Type of governing document |
|
|---|---|
| The District's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The District is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The District is managed by the District Executive Committee, information, where relevant, about: the members of which are the 'Charity Trustees' of the Scout District which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: a) the induction and training of trustees; The Committee consists of a Chair, a Treasurer and a b) trustee' consideration of major risks Secretary together with the Elected, Nominated and exOfficio and the systems and procedures to members as per the Constiution and meets every manage them month. Members of the Executive Committee complete 'Essential information for Executive Committee' training within the first 5 months of joining the committee as well as mandatory Trustee Introduction training. This District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointments and is responsible for: The maintenance of District property; The raising of funds and the administration of District finance; The insurance of persons, property and equipment; District public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing District Administrators and Advisors other than thise who are elected.
2 LT700001 (27 February 2024)
| Section B | Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control (Specimen 1) Risk and Internal Control The District Executive Committee has identified the major risks to which they believe the District is exposed, these hav been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Financial: The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policy to ensure that insurable risks are covered. The District is primarily reliant upon income from subscriptions. The District does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an Willesley Scout Campsite: Damage to the building, property and equipment. The District has sufficient buildings and contents insurance in place to mitigate against permanent loss. Volunteers: Injury to leaders, helpers, supporters and members. The District through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. The District is totally reliant upon volunteers to run and administer the activities of the District If there was a reduction in the number of leaders to an unacceptable level in a particular Group or the District as a whole then there would have to be a contraction, consolidation or suspension of a Group/District. In the worst case scenario the complete closure of a Group or District. Reduction or loss of members. The District provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or a Group as whole then there would have to be a contraction, consolidation or closure of the section. In the worst case scenario the complete closure of the Group. |
3 LT700001 (27 February 2024)
| Section C | Objectives and activities |
|---|---|
| Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise. |
| Provision on District Activities. Ownership and operation of Willesley Scout Campsite |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments.
4 LT700001 (27 February 2024)
| Public benefit statement | The District meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|---|---|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
|
| Providing and expanding on good levels of Scouting membership (volunteers and young people). Facilitating Group operations where there are difficulties. Provision of Willesley Scout Campsite for meetings and overnight experiences |
|
| Section E | Financial Review |
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £10.8k against this at year end. Reserves Policy The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The District Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £10,000. |
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: Investment Policy
5 LT700001 (27 February 2024)
• the charity’s principal sources of funds The District's Income and Expenditure is very small and as a (including any fundraising); consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The District has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. • how expenditure has supported the key objectives of the charity;[The District Trustee Board regularly monitors the levels of ] bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Trustee Board considers the cash flow requirements. • investment policy and objectives;
| Section F | Other Optional Information |
|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|
| Financial preperation for Warden's accommodation, the Willesley Scout Campsite. Repayment of REACH loan. |
|
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
|---|---|---|---|---|---|---|---|
| Martin Farrar | |||||||
| Chair | |||||||
| 0 1 0 4 2 4 |
|||||||
| 0 | 1 | 0 | 4 | 2 | 4 |
6 LT700001 (27 February 2024)
Ashby & Coalville Distict Scout Council (521717)
Receipts and Payments Account
| Year start date | Year start date | Year start date | Year start date | Year end date | Year end date | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Year From | 1/3/2022 | To | 28/2/2023 | ||||||||
| Receipts and payments | |||||||||||
| Receipts | Unrestricted funds £ |
2023 Restricted funds Endowment funds £ £ |
Total funds £ |
2022 Total funds £ |
|||||||
| Donations, legacies and similar income |
|||||||||||
| Membership subscriptions | - 69,557- |
- -- |
- -- |
- 69,557- |
- 40,824- |
||||||
| Less paid to County/National | - 43,848- |
- -- |
- -- |
- 43,848- |
- 36,503- |
||||||
| - 25,709- |
- -- |
- -- |
- 25,709- |
- 4,321- |
|||||||
| Subscriptions - ACES | - -- |
- -- |
- -- |
- -- |
- 3,696- |
||||||
| Grants | - 2,667- |
- -- |
- -- |
- 2,667- |
- -- |
||||||
| Donations | - 1,396- |
- -- |
- -- |
- 1,396- |
- -- |
||||||
| Other similar income | - -- |
- -- |
- -- |
- -- |
- 2,613- |
||||||
| Sub total | - 29,772- |
- -- |
- -- |
- 29,772- |
- 10,630- |
||||||
| Grants | |||||||||||
| Maintenance grant | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Other grants | - 22,768- |
- -- |
- -- |
- 22,768- |
- 23,740- |
||||||
| District activities | - 5,370- |
- -- |
- -- |
- 5,370- |
- -- |
||||||
| Explorer activities | - 9,180- |
- -- |
- -- |
- 9,180- |
- -- |
||||||
| Campsite income inc activities | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Sub total | - 37,318- |
- -- |
- -- |
- 37,318- |
- 23,740- |
||||||
| Events | |||||||||||
| District cubs | - -- |
- -- |
- -- |
- -- |
- 259- |
||||||
| District beavers | - 229- |
- -- |
- -- |
- 229- |
- -- |
||||||
| Activities | - 435- |
- -- |
- -- |
- 435- |
- -- |
||||||
| ACES | - 7,738- |
- -- |
- -- |
- 7,738- |
- 479- |
||||||
| Other fundraising activities | - 1,300- |
- -- |
- -- |
- 1,300- |
- 413- |
||||||
| Uniform and badges | - 916- |
- -- |
- -- |
- 916- |
- -- |
||||||
| Sub total | - 10,618- |
- -- |
- -- |
- 10,618- |
- 1,151- |
||||||
| Campsite income | |||||||||||
| Camping/Activities | - 46,920- |
- -- |
- -- |
- 46,920- |
- 16,137- |
||||||
| Tuck | - 2,601- |
- -- |
- -- |
- 2,601- |
- 427- |
||||||
| Other campsite income | - -- |
- -- |
- -- |
- -- |
- 85- |
||||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||||
| Sub total | - 49,521- |
- -- |
- -- |
- 49,521- |
- 16,649- |
||||||
| Investment income | |||||||||||
| Bank interest | - 87- |
- -- |
- -- |
- 87- |
- 1- |
||||||
| Building Society interest | - -- |
- -- |
- -- |
- -- |
- 3- |
||||||
| The Scout Association Short Term Investment Service |
- -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Other investment income | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Sub total Total Gross Income Asset and investment sales, etc. Total receipts |
- 87- |
- -- |
- -- |
- 87- |
- 4- |
||||||
| - 127,316- |
- -- |
- -- |
- 127,316- |
- 52,174- |
|||||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||||
| - 127,316- |
- -- |
- -- |
- 127,316- |
- 52,174- |
|||||||
1 of
Ashby & Coalville Distict Scout Council (521717) Receipts and Payments Account
Year start date Year end date Year From 1/3/2022 To 28/2/2023
Receipts and payments
| Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
Year From 1/3/2022 To 28/2/2023 Receipts and payments |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Payments | Unrestricted funds £ |
2023 Restricted funds Endowment funds £ £ |
Total funds £ |
2022 Total funds £ |
|||||||
| Charitable Payments | |||||||||||
| Youth programme and tiiti |
- 12,825- |
- -- |
- 12,825- |
- 954- |
|||||||
| acves Reach repayment |
- 5,000- |
- -- |
- -- |
- 5,000- |
- 5,000- |
||||||
| Campsite water/sewage | - 12,363- |
- 12,363- |
- 2,131- |
||||||||
| Campsite diesal/electric and |
- 3,808- |
- -- |
- -- |
- 3,808- |
- 2,331- |
||||||
| gas Campsite activities |
- 756- |
- -- |
- -- |
- 756- |
- -- |
||||||
| Insurances | - 5,468- |
- -- |
- -- |
- 5,468- |
- 5,040- |
||||||
| Campsite repairs and renewals |
- 8,842- |
- -- |
- -- |
- 8,842- |
- 18,641- |
||||||
| Tuckshop | - 3,166- |
- -- |
- -- |
- 3,166- |
- -- |
||||||
| Bank fees | - 378- |
- -- |
- -- |
- 378- |
- 264- |
||||||
| Administration | - 1,808- |
- -- |
- -- |
- 1,808- |
- 1,308- |
||||||
| Uniforms and badges | - 1,997- |
- -- |
- -- |
- 1,997- |
- 735- |
||||||
| District support loans | - 15,080- |
- -- |
- -- |
- 15,080- |
- 13,364- |
||||||
| Programme | - 2,975- |
- -- |
- -- |
- 2,975- |
- 2,637- |
||||||
| Refunds | - -- |
- -- |
- -- |
- -- |
- 282- |
||||||
| Campsite cleaning | - 978- |
- -- |
- -- |
- 978- |
- 1,534- |
||||||
| Campsite telephone/internet | - 259- |
- -- |
- -- |
- 259- |
- 329- |
||||||
| Campsite refunds | - 1,750- |
- -- |
- -- |
- 1,750- |
- 289- |
||||||
| ACES | - 7,925- |
- -- |
- -- |
- 7,925- |
|||||||
| ACES correction re previous years |
- 3,848- |
- -- |
- -- |
- 3,848- |
|||||||
| Other costs | - 1,702- |
- -- |
- -- |
- 1,702- |
- 1,430- |
||||||
| Sub total | - 90,928- |
- -- |
- -- |
- 90,928- |
- 56,269- |
||||||
| Fundraising expenses | |||||||||||
| Other fundraising costs | - 1,000- |
- -- |
- -- |
- 1,000- |
- -- |
||||||
| - -- |
- -- |
- -- |
|||||||||
| - -- |
- -- |
- -- |
|||||||||
| - -- |
- -- |
- -- |
|||||||||
| - -- |
- -- |
- -- |
|||||||||
| Sub total Total Gross Expenditure Asset and investment purchases etc Total payments Net of receipts/(payments) Cash from ACES brough forw Cash funds last year end Cash funds this year end |
- 1,000- |
- -- |
- -- |
- 1,000- |
- -- |
||||||
| - 91,928- |
- -- |
- -- |
- 91,928- |
- 56,269- |
|||||||
| - -- |
- -- |
- -- |
- -- |
- -- |
|||||||
| - 91,928- |
- -- |
- -- |
- 91,928- |
- 56,269- |
|||||||
| - 35,388- |
- -- |
- -- |
- 35,388- |
- 4,095- |
|||||||
| - -- |
- -- |
- -- |
- -- |
- 22,047- |
|||||||
| - 63,200- |
- -- |
- -- |
- 63,200- |
- 45,248- |
|||||||
| - 98,588- |
- -- |
- -- |
- 98,588- |
- 63,200- |
|||||||
2 of
Ashby & Coalville Distict Scout Council (521717) Receipts and Payments Account
Year start date Year end date Year From 1/3/2022 To 28/2/2023
Statement of assets and liabilities at the end of the year
| Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
Year start date Year end date |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Year From 1/3/2022 To 28/2/2023 Statement of assets and liabilities at the end of the year |
|||||||||||
| Unrestricted funds £ |
28-Feb-23 Restricted funds Endowment funds £ £ |
Total funds £ |
28/2/2022 Total funds £ |
||||||||
| Cash funds | |||||||||||
| - -- |
- -- |
||||||||||
| Bank current account | - 73,288- |
- -- |
- -- |
- 73,288- |
- 25,896- |
||||||
| Bank current account & petty cash - ACES |
- 23,092- |
- -- |
- -- |
- 23,092- |
- 18,338- |
||||||
| Bank deposit account | - 2,208- |
- -- |
- -- |
- 2,208- |
- 15,434- |
||||||
| Building Society - ACES | - -- |
- -- |
- -- |
- 3,532- |
|||||||
| Cash/Floats | - -- |
- -- |
- -- |
||||||||
| Total cash funds - 98,588- lances with receipts and payments a/c) ok |
- 98,588- |
- -- |
- -- |
- 98,588- |
- 63,200- |
||||||
| ok | ok | ok | ok | ||||||||
| Other monetary assets | |||||||||||
| Tax claim | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Debtors | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Expenses paid in advance | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Sub total | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Investment assets | |||||||||||
| Investment property - detail | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Quoted investments | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Other investments - detail | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Sub total | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Non monetary assets for ' |
|||||||||||
| charitys own use Shop stock |
- -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Other stock | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Land and buildings | 7 | - 1,320,000- |
- -- |
- -- |
- 1,320,000- |
- 1,320,000- |
|||||
| Motor vehicles | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Scouting equipment, furniture t |
7 | - 48,000- |
- -- |
- -- |
- 48,000- |
- 48,000- |
|||||
| ec Other |
- -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Sub total | - 1,368,000- |
- -- |
- -- |
- 1,368,000- |
- 1,368,000- |
||||||
| Liabilities | |||||||||||
| Accounts not yet paid | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Expenses incurred but not iid |
- -- |
- -- |
- -- |
- -- |
- -- |
||||||
| nvoce Subscriptions not yet paid |
- -- |
- -- |
- -- |
- -- |
- -- |
||||||
| Loan - detail | - 5,000- |
- -- |
- -- |
- 5,000- |
- 10,000- |
||||||
| Other liabilities | - -- |
- -- |
- -- |
- -- |
- -- |
||||||
| - 5,000- |
- -- |
- -- |
- 5,000- |
- 10,000- |
|||||||
| - 1,471,588- |
- -- |
- -- |
- 1,471,588- |
- 1,441,200- |
3 of
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
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Signature Print Name
Chair
Treasurer
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Independent examiner’s report to the trustees of Ashby & Coalville District Scout Council
I report to the trustees on my examination of the accounts of the Ashby & Coalville District Scout Council for the year ended 28 February 2023.
Responsibilities and basis of report
As the charity trustees of the Ashby & Coalville District Scout Council you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Ashby & Coalville District Scout Council accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Ashby & Coalville District Scout Council as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: David Wray
Relevant professional qualification or membership of professional bodies (if any): FMAAT
Address: 10 Belgrave Boulevard, Leicester
Date: