For the period 01/11/2023 to 31/10/2024 ## **Trustees' Annual Report** |**Section A**|**Reference and administration details**| |---|---| |Charity name
Other names the charity is known by
Registered charity number (if any)
Charity’s principal address
Names of the charity trustees who manage the charity
**Trustee Name**
**Office (if any)**
**Dates acted if not for whole year**
Mr Tony Wojnarowski
Chair
1st Feb 2025 (Group Lead Volunteer previously)
Mr Paul Hilton
Treasurer
From 1st March 2024
Mrs Andrea Emery
Trustee
Mrs Tracy Gibson-Storey
Group Leadership Team Member & Trustee
Mr Jim Waring (*)
Section Team Member
Mr David Pattern(**)
Former Chair
to 31st Jan 2025
Mr Kevin Hart(**)
Former Treasurer
to 28th Feb 2024
(*) Not listed on the Charity Commission
Trustees list for the Charity
( ) Trustees during the period but no
longer at the point of approval of annual
report
Preston, Lancashire
PR5 5BT
1st Lostock Hall (St James) Scout Group
N/A
521693
Scout Headquarters
Moss Lane, Lostock Hall|| |**Section A**
**Reference and administration details (continued)**|| |**Names and addresses of advisers (optional information but encouraged as best practice)**
**Type of advisor**
**Name**
**Address**
None|| |**Section B**|**Structure, governance and management**| |**Description of the charity’s trusts**
Type of governing document
(e.g. trust deed, constitution)
How the charity is constituted
(e.g. appointed by, elected by)
Trustee selection methods
(e.g. appointed by, elected by)|The Group is a trust established under its rules which are common to all Scouts.
The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and the Policy, Organisation and Rules (POR) of The Scout
Association. The POR's define the structure of Scouting in the United Kingdom, the Channel Islands and the Isle of Man
and provides information about its management and training.
The Trustees are appointed in accordance with the Policy, Organisation and Rules (POR) of The Scout Association.
The approach taken by the Group is to use the Annual General Meeting to elect Trustees to the Board.| 1 LT700001 **Additional governance issues (optional information but encouraged as best practice)** |You may choose to include additional
information, where relevant, about policies
and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks and
the systems and procedures to manage
them|The Group is managed by the Group Board of Trustees, the members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable
to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as
appropriate.
The Group follows the guidelines laid out in the Policy, Organisation and Rules (POR) of The Scout Association as a
basis for all scouting related activities including anything related to running an Executive Committee.
The Board during this period consisted of a Chair, Group Lead Volunteer, Treasurer and a Trustees. Also a number of
the Group Leadership team have played a pivotal role as part of the Board.
During the Period of this report the Treasurer role moved between Mr K Hart and Mr P Hilton. At the point of report
approval the Chair role has changed from Mr D Pattern to Mr T Wojnarowski
The Group Board of Trustees exists to support the Group Lead Volunteer in meeting the following responsibilities:
- Complying with the Policy, Organisation & Rules of the Scout Association.
- Maintain any property & equipment owned by &/or used by the Group)
- Manage the Group finances.
- Provide insurance for people, property & equipment.
- Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other
adult support, and fundraising activities.
- Ensure that a positive image of Scouting exists in the local community.
- Ensure that Young People are meaningfully involved in decision making at all levels within the Group.
- The opening, closure and amalgamation of Sections in the Group as necessary.
- Approve the Annual Report and Annual Accounts after their examination by an appropriate auditor, independent
examiner or scrutineer.
- Present the Annual Report and Annual Accounts to the Scout Council at the Annual General Meeting; file a copy with
the District Board of Trustees; and if a registered charity, to the appropriate charity regulator if the regulator’s rules
require it. (See Rule 13.3)
- Maintain confidentiality with regard to appropriate Executive Committee business.
Meeting have been held during the course of the year and are minuted.| |---|---| **----- Start of picture text -----**
Section B Structure, governance and management (continued)
Risk and Internal Control The Group Board of Trustees has identified the major risks to which they believe the Group is exposed, these have
been reviewed and systems have been established to mitigate against them. The main areas of concern that have been
identified are:
1. Damage to the building, property and equipment. The Group would request the use of buildings, property and
equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
2. Injury to Volunteers, helpers, supporters and members. The Group, through the capitation fees, contributes to the
Scout Associations national accident insurance policy. An additional premium is paid to cover Non Members of the
Scout Association that help on an occasional basis. Risk Assessments are undertaken before all activities.
3. Reduction or loss of Section Team Leaders or Team Members. The group is totally reliant upon volunteers to run and
administer the activities of the group. If there was a reduction in the number of Section Team Leaders or Team
Members to an unacceptable level in a particular section or the group as a whole then there would have to be a
contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
4. Reduction or loss of members. The Group provides activities for all young people aged 6 to 14. If there was a
reduction in membership in a particular section or the group as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
The group has in place systems of internal controls that are designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all payments, insurance policies to ensure that insurable risks
are covered, regular Trustee meeting to discuss issues, concerns and actions for the group to ensure its smooth running
as far as is possible.
Section C Objectives and activities
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2 LT700001 **----- Start of picture text -----**
Summary of the objects of the charity set The objectives of 1st Lostock Hall (St James) Scout Group match that of the National Scout Organisation. They state
out in its governing document
Scouting actively engages and supports young people in their personal development, empowering them to make a
positive contribution to society
The Scouting Values
Care: We support others and take care of the world in which we live
Respect: We have self-respect and respect for others.
Integrity: We act with integrity; we are honest, trustworthy and loyal.
Cooperation: We make a positive difference; we cooperate with others and make friends.
Belief: We explore our faiths, beliefs and attitudes
The group organises different activities to cater for the age ranges between the 3 sections (Beavers age 6 to 8, Cubs 8
to 10 1/2, Scouts 10 1/2 to 14years of age. The group also participate in District and County activities
Summary of the main activities in relation to The Group endeavours to give the young people that attend a varied programme of activities based upon their age and
these objects ability. We endeavour to foster a recognition of their responsibilities in society
Additional details of the objectives and All help is given on a volunteer basis with no one receiving any financial reward. The Group encourages its Team
activities (optional information but Members to undertake any training that helps assist them with undertaking their duties. Attendance at the monthly
encouraged as best practice) District meeting is normally very well attended. This allows for the Team Members to keep abreast with all the
information regarding events and any policy changes.
You may choose to include further
statements, where relevant, about:
- Policy on grant making;
- Contribution made by volunteers.
Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the
advancement of citizenship or community development headings.
Section D Achievements and performance
Summary of the main achievements of the
charity during the year Activities undertaken by the group included Cub and Scout Camps, Beaver Sleepovers, Dry slope Skiing and various
activities run by the local district.
Activities resulting in Badge awards have increased through the year with many Beavers and Cubs achieving the
highest level badges that section offers.
Section E Financial Review
Brief statement of the charity’s policy on The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should
reserves income and fundraising activities fall short. The Group Board of Trustees considers that the group should hold a
minimum of 3 months running costs. This equates to circa £2500. In addition the has agreed to hold a contingency fund
of £7,500 to cover in the event of a major maintenance event occurring which would not be covered under insurance
policies (e.g. Boiler replacement, roof repairs from wear & tear)
2023 - 2024 Accounts show a £330 overspend. This is an improved figure the previous years £1,055 overspend. The
Group now holds cash reserves of £28,485 which includes £10,089 of savings held in a NATWEST savings account to
act as the contingency fund.
Quantify and explain any designations
Details of any funds materially in deficit No money is owed to any party or organisation.
(circumstances plus steps to eliminate)
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3 LT700001 The Group's Income and Expenditure come from monthly subscriptions, limited hire of the HQ and a small amount of fund raising. The Group adopts a low risk strategy for the investment of its funds. All of the funds are held in mainstream banking organisations (Current and Savings). Further financial review details (optional The Group's Income and Expenditure come from monthly subscriptions, limited hire of the HQ and a small amount of information). You may choose to include fund raising. The Group adopts a low risk strategy for the investment of its funds. All of the funds are held in mainstream additional information, where relevant, banking organisations (Current and Savings). about. The expenditure of the group is used for 2 purposes. Firstly for the upkeep and running costs of the headquarters, - the charity’s principal sources of funds without which the Group could not function. Secondly the funds are used in the support of the activities carried out. (including any fundraising). Camps and higher cost activities are funded by the parents / guardians of the children attending with the group funding any shortfall. - The charity’s principal sources of funds (including any fundraising). The membership fee was increase from 1st September 2024 to £16 (from £15) per member per month, with total membership subscriptions generating £9,792 of income. - How expenditure has supported the key objectives of the charity. We actively encourage Gift aid to supplement income to the group - Investment policy and objectives. We received no Grants during the course of the year. |**Section F**|**Other Optional Information**| |---|---| |Plans for future periods (details of any
significant activities planned to achieve
them)|The group has a full year of activities planned ahead including camps and Team member led activities both inside and
outside the HQ. The group will also participate in activities arrange by the wider Scouts organisation.
The ongoing challenge continues with our efforts to find willing volunteers to join the group to enable our group to
continue and to grow.
The Group will be investigating additional income sources to allow improvements to the HQ, improving the environment
for all its members.| |**Section G**|**Declaration**| |The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Full name(s)
Mr Tony Wojnarowski
Mr Paul Hilton
Position (e.g. Secretary, Chair)
Chair
Treasurer
Signature(s)
Date(s)|| 4 LT700001 Detaits of any funds materially in deflcit Icir¢um$tsn￿ plus step to eliminate) No money18 owed to any pqty or organisatlon. Further flnandal review detsS18 lopllonal Inlorm8lionl. You may ch908e lo include additional Infomatlon, whore relevant. ab)ut. The Group'8 Income and Expendfture come from monthly SU￿CrIptiOns, limited hire of the HQ and a small amount of fund raY6ing. The Group adopts a low risk Strategy for the inve81ment of its lunds All ol the lund8 are held in mainslream bankiry organi8atlon8 (Current and s￿r&s1. The exwTr#rture of the group J8 u8ed for 2 purp06es. Flrslly for the upkeep and runnlng costs 01 the headquarters, wbthout which the Group could not function. Secondly the funds are u$ed in the support of the activtties OLrt. Camps and hlgher cost activits06 are lunded by the parents I guardlans ol the children attonding wRh the group funding any Shortfall. - the ¢haTty's wincip818ouice8 of fund8 Ilncluding any fundraising). - The charty'8 prlncipal 80ufceB of fund8 Ilncluding any lundrAi8ingi. The m•mb•rnhip fee was incr•48• from 1st S•pt•mhr 2024 to £16 Ilrom £151 pr Mern￿r Per month, wfth total membèrnhlp 8ublK￿pt1On$ genoratsng £9,792 of income. - How expendRure ha6 8UPPOrted the key objectives of the chanty. We actlvely encouf•ae Gfft to Supplement Income to the group - Investment Ffjll￿ and objectives. W¢ recefved no Gr•nts during lh• couw of th• year. Thé oroup ha8 a full year of activiti￿ planned ahèad Including Cam￿ and Tearn membor l•d a￿1vill•S b)Ih In•ld• and outeklo the trlQ. Th• group will al•0 partlcip•te in aGtr'v1li￿ airange by the wld•r S¢out• organi•atson. PlorM for I￿Ure perl&J• Id•l•ll$ of •ny gnificant actNth'•J pl•nn•d to •¢hi¢¥• th•ml Th• ongoing chaI￿n9* contlnue• wSth oui •ffort• to flnd I￿111n9 voluntéer• to }oln th• group to ènable our group to contlnue ar￿ lo grow. The Group will be Inv•Jtigallng addhion•l Incomo wurceB lo allow Improvements lo the HQ, Improvlng the •nvlronment lor all Its mombern. Th• truste￿ dKlare thot they have 4pprov•d the Iru8t••s' r•wrt abjve S￿ne0 on t•holf of the charty'8 tru8tee8 Full namol81 Mr Tony Wolnarowikl Mi Paul Hltton Po8ltion le.g. S•cfetary. Chalrl Chair Trea•uf•r Sl9nalurel•l Oatel•l 14 <15 202&24_Trustees Annual_ReFort ## **1st LOSTOCK HALL (ST. JAMES) SCOUT GROUP (Charity no. 521693) Receipts and payments account** **----- Start of picture text -----**
Year start date Year end date
For the year
01/11/2023 To 31/10/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Receipts
Donations, legacies and similar income
Membership subscriptions & Investments 9,792 11,332
Less: Membership subscriptions paid on (National/County/Area/District) - 3,150 - 3,350
Donations - 715
Gift Aid 2,021 1,367
Other similar income - -
Sub total 8,664 10,064
Grants
Maintenenace grant - -
Other grants - -
Sub total - -
Fundraising events (gross)
Camps, Trips & Events 7,168 4,333
Other fundraising activities 175 1,757
Sub total 7,342 6,090
Scout hut income
Hire of building 6,570 5,060
Other Scout hut income - -
Sub total 6,570 5,060
Investment income
Bank interest 102 35
Other investment income - -
Sub total 102 35
Total Gross Income 22,678 21,249
Asset and investment sales, etc. - -
Total receipts 22,678 21,249
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LT700002 (October 2024) 1 of 3 ## **1st LOSTOCK HALL (ST. JAMES) SCOUT GROUP (Charity no. 521693) Receipts and payments account** **----- Start of picture text -----**
Year start date Year end date
For the year
01/11/2023 To 31/10/2024
from
Receipts and payments
2023/24 2022/23
Unrestricted funds Unrestricted funds
£ £
Payments
Charitable Payments
Section Meetings Materials 1,251 567
Camps, Trips and Events 8,767 5,747
Adult Volunteer Training 102 65
Utilities (Electricity, Gas, Water) 6,623 8,914
Insurance 1,114 1,635
Scout HQ Maintenance & Cleaning 2,616 3,402
Uniforms 477 611
Badges 1,128 -
Bank Fees 455 -
Online Scout Manager tool fees 138 -
Sundries 337 563
Other costs - 416
Sub total 23,009 21,920
Fundraising expenses
Other fundraising costs - 384
Sub total - 384
Total Gross Expenditure 23,009 22,304
- -
Asset and investment purchases, etc.
Total payments 23,009 22,304
Net of receipts/(payments) - 330 - 1,055
Cash funds last year end 28,815 29,870
Cash funds this year end 28,485 28,815
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LT700002 (October 2024) 2 of 3 ## **1st LOSTOCK HALL (ST. JAMES) SCOUT GROUP (Charity no. 521693) Receipts and payments account** **----- Start of picture text -----**
Year start date Year end date
For the year
01/11/2023 To 31/10/2024
from
Statement of assets and liabilities at the end of the year
31st Oct 2024 31st Oct 2023
Unrestricted funds Unrestricted funds
£ £
Cash funds
Bank current account 17,901 23,266
Bank reserve account 10,089 3,686
Cash/Floats 496 1,863
Total cash funds 28,485 28,815
(agree balances with receipts and payments account) ok ok
Other monetary assets
Gift Aid Claim (estimated) - 2,000
Debts due from the County/Area/District/Group - -
Insurance claim - -
Sub total - 2,000
Non monetary assets for charity's own use
Land and buildings (Insured Value) 280,080 238,164
Motor vehicles - -
Scouting equipment, furniture etc 37,543 31,898
Other - -
Sub total 317,623 270,062
Liabilities
Accounts not yet paid (Gas & electricity prepayment) 581 -
Expenses incurred but not invoiced - -
Subscriptions not yet paid (Membership subscription) 3,000 - 3,200
Loan - detail - -
Other liabilities - -
Sub total 3,581 - 3,200
Total net assets 349,689 297,677
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**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 24th March 2025 (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by** |Signature|Print Name
Mr Tony Wojnarowski - Chair of Trustees
Mr Paul Hilton - Group Treasurer| |---|---| LT700002 (October 2024) 3 of 3 1st LOSTOCK HALL (ST. JAMES) SCOUT GROUP (Charfty no. 521693) Receipts and payments account For the year from To 3111012024 0111112023 Statement of assets and liabilities at the end of the year 31st Oct 2024 Unrostricted funds 31st Oct 2023 Unr•strlct•d funds Cash funds B8nk current 8CCOUnt 8&nk rèyerve account CashlFIo8ts 496 Total cash funds Other mon•ta ass•ts Gift Aid Claim gstlmated Debts dug from the Coun Insurance clalm IAreaiDl8tricVGrou Sub lolal ass￿3 for cha Insured Valuè Non moneta Land and buildin Motor v6hicle8 Scouttn ui Other 280 080 mont fumMur8 etc sub total Llabilltles Accounts not et G88 & elertdc nsès incuri8d but not involcèd Sub9Cri ons not M8mber8hi Loan - detail Other liats'liti'e8 ment on sub total Total net a•••ts Th• abov• r•c•lpts and paym•nts account and •t•t•m•nt of •s••t• and Ilabllltl•• w•r• approv•d by th• Tru•t••8 on 24th March 2025 (th• d•t• of th• Trust•• Board m••tlng that approv•d th• account•) and •lgn•d on th•lr boh•lf by nat Print Namo Mr Tony WojnarowèkJ- Chalr of Trustees Mr Paul Hllton- Group Tr••$urer Page 3 Annual_Report_2023-2024 **LT700006 - Independent Examiner's Report to the Trustees (January 2024)** ## England & Wales **Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year** ## **Independent examiner’s report to the trustees of 1[st] Lostock Hall (St James) Scout Group** I report to the trustees on my examination of the accounts of the 1st Lostock Hall (St James) Scout Group for the year ended 31[st] October 2024 ## **Responsibilities and basis of report** As the charity trustees of the 1st Lostock Hall (St James) Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the 1st Lostock Hall (St James) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the 1st Lostock Hall (St James) Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Scott Rimmer Relevant professional qualification or membership of professional bodies (if any): N/A Address: 10 Mardale Crescent, Leyland, Lancashire, PR25 3BT Date: 27/02/2025