## **1ST THORNTON CLEVELEYS SCOUT GROUP** ## **MARSH ROAD THORNTON CLEVELEYS LANCS FY5 2TY** Registration Number 38294 Charity Number 521682 ## FINANCIAL REPORT ## and ## GROUP ACCOUNTS ## 1ST APRIL 2023 - 31ST MARCH 2024 1 Independent examiner's report on the accounts ## Section A Independent Examiner’s Report **Report to the trustees/** Charity Name **members of** 1[st] Thornton Cleveleys Scout Group **On accounts for the year Charity ended** 31[st] March 2024 **no (if any)** 521682 **Set out on pages** 1-12 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. **Responsibilities and basis** As the charity trustees of the Trust, you are responsible for the preparation of **of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** R Dawson **Date:** 13/06/2024 ~~PF fF~~ **Name:** Mr Russell Dawson ~~Ps~~ **Relevant professional** ACIB **qualification(s) or body (if any): Address:** 14 Vernon Road Lytham St Annes Lancs FY8 2RQ 2 ## Trustees' Annual ## Report For the period |Report
For the
period||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |From (start
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T
Y|||||||| |**Section A**|||**Reference and administration details**|||||||||||||||| |Charity name
Other names the charity is
known by
Registered charity number
(if any)
HQ registration number
Charity’s principal
address||||||||||||||||||| ||||1st ThorntonCleveleys ScoutGroup|||||||||||||||| |||||||||||||||||||| |||||||||||||||||||| ||||5
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6|||||||||||||||| ||||Marsh Road|||||||||||||||| ||||Thornton Cleveleys|||||||||||||||| ||||Lancs|||||||||||||||| ||||Postcode||||F|Y|5||2||T||Y|||| ## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ |1
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4
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6
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9|**Trustee Name**|**Office (if any)**|**Dates acted if not for**
**whole year**| |---|---|---|---| ||Mr K Smart|Chair|| ||Mrs M Crossley|Secretary|| ||Mrs C M Minshull|Treasurer|| ||Mr M Wright|Group Lead Volunteer|| ||Mrs K Hill|Group Assistant Lead Volunteer|| ||Mr A Smart|Volunteer (Cubs)|| ||Mr A Campbell|Lead Volunteer (Scouts)|| ||Miss L Rigby|Volunteer (Scouts)|| ||Mrs E Pelham|Lead volunteer (Squirrels)|| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ 3 Type of advisor Name Address **Section B Structure, governance and management** |Description of the charity’s
trusts
Type of governing
document
(e.g. trust deed,
constitution)
How the charity is
constituted
(e.g. trust, association,
company)
Trustee selection
methods
(e.g. appointed by,
elected by)||| |---|---|---| ||The Group's governing documents are these of The Scout
Association. They consist of the Royal Charter, which in turn gives
authority to the Bye Laws of the Association and The Policy,
Organisation and Rules of The Scout Association.|| |||| ||The Group is a trust established under its rules which are common to
all Scouts.|| |||| ||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|| Additional governance issues (optional information but encouraged as best practice) |You may choose to include
additional information, where
relevant, about:
Policies and procedures adopted for:
a) the induction and training of
trustees; b) trustee' consideration of
major risks and the systems and
procedures to manage them|The Group is managed by the Trustee Board, the members of which
are the ‘Charity Trustees’ of the Scout Group which is an educational
charity. As charity trustees they are responsible for complying with
legislation applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives, Chair,
Treasurer and Secretary together with the Group Lead Volunteer,
individual section volunteers (if opted to take on the responsibility) and
parent’s representation and meets every 2 months.
Members of the Trustee Board complete training within the first 5
months of joining the committee.
This Trustee Board exists to support the Group Lead volunteer in
meeting the responsibilities of the appointments and is responsible
for:
The maintenance of Group property;
The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment;
Group public occasions;
Assisting in the recruitment of volunteer leaders and other adult
support;
Appointinganysub committees that maybe required;|| |---|---|---| 4 Appointing Group Administrators and Advisors other than those who are elected. |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Trustee Board has identified the major risks to which they believe
the Group is exposed, these have been reviewed and systems have
been established to mitigate against them. The main areas of concern
that have been identified are:
Damage to the building, property and equipment. The Group would
request the use of buildings, property and equipment from
neighbouring organisations such as the church, community centre and
other Scout Groups. Similar reciprocal arrangements exist with these
organisations. The Group has sufficient buildings and contents
insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group
through the capitation fees contributes to the Scout Associations
national accident insurance policy. Risk Assessments are undertaken
before all activities.
Reduced income from fund raising. The Group is primarily reliant
upon income from subscriptions and fundraising. The group does hold
a reserve to ensure the continuity of activities should there be a major
reduction in income. The Committee could raise the value of
subscriptions to increase the income to the group on an ongoing
basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If there
was a reduction in the number of leaders to an unacceptable level in a
particular section or the group as a whole then there would have to be
a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all
young people aged 4 to 18. If there was a reduction in membership in
a particular section or the group as whole then there would have to be
a contraction, consolidation or closure of a section. In the worst case
scenario the complete closure .
**Risk and Internal Control**
The group has in place systems of internal controls that are designed
to provide reasonable assurance against material mismanagement or
loss, these include 2 signatories for all payments and a
comprehensive insurance policies to ensure that insurable risks are
covered.| 5 |**Section C**|**Objectives and**
**activities**|**Objectives and**
**activities**| |---|---|---| |Summary of the objects of the charity
set out in its governing document
Summary of the main activities in
relation to these objects|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with
others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults,
work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|| |||| ||1st Thornton Cleveleys Scout Group offers Scouting to young people
between the ages of 4 and 18. The programme of activities allows the
young people to achieve badges and in doing so learn the purpose of
and demonstrate the Scout Method. All volunteers in the group also
ensure that the Scout Method is followed in all aspects of managing
and facilitating the group. During all activities and meetings all the
members of 1st Thornton Cleveleys Scout Group uphold the values of
Scouting.|| 6 |Public benefit
statement|The Group meets the Charity Commission's public benefit criteria
under both the advancement of education and the advancement of
citizenship or community development headings.||| |---|---|---|---| |**Section D**|**Achievements and performance**|**Achievements and performance**| |---|---|---| |Summ
ary of
the
main
achiev
ements
of
the
charity
during
the
year||| ||The Group continues to run 1 Squirrel Section, 2 Beaver Sections, 2
Cub Sections and 1 Scout Section. We are still holding a waiting list
in some sections.
Maintenance has continued around the building and the installation of
a new boiler and radiator has been agreed. Grants have been
received to cover this cost and work is planned in late April 2024.
Fundraising activities including Smarties Challenge, Woggle sales,
Raffle and Uniform Sales raised nearly £2000 which was put towards
camp subsidies.
Grants from Walney Community Fund, Warburton’s, LCC Councillors
Grant, BXB Foundation and Magic Little Grants totalling £3200 were
given for camping equipment and a coach subsidy.
Grants from Skelton, Harold & Alice Bridges & BXB Foundation were
given for the installation of the new boiler and radiators.
Sections have been on various trips throughout the year with a group
camp at Bibby’s Farm.|| |**Section E**|**Financial Review**| |---|---| |Brief statement of the charity’s policy
on reserves|**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to
continue the charitable activities of the group should income and
fundraising activities fall short. The Trustees consider that the group
should hold a sum equivalent to 12 months running costs, circa £12K.
The group held reserves of approx. £40,686 against this at year end.
This is above the level required for operating expenses.| 7 ## ; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The bank account is with Co-operative Bank and the £12k reserves and additional funds are held in a separate savings account. ## **Section F Other Optional Information** Plans for future periods (details of We are running a varied programme and are planning more trips and any significant activities planned to camps. achieve them) ## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full
name(s)
Position (eg Secretary,
Chair)
Date|**_Matthe_**
**_w_**
**_Wright_**|**_Matthe_**
**_w_**
**_Wright_**|**_Matthe_**
**_w_**
**_Wright_**|**_Matthe_**
**_w_**
**_Wright_**|KevanSmart|KevanSmart| |---|---|---|---|---|---|---| ||Matthew Wright
Kevan Smart
Group Lead
Volunteer
Chair
0
2 09
2024|||||| ||Group Lead
Volunteer|||||Chair| |||||||| ||0|2|09|2024||| 8 ## **1st Thornton Cleveleys Scout Group (Charity No.521682)** ## **Receipts and Payments Account 1st April 2023 to 31st March 2024** |**Receipts and payments**|||||| |---|---|---|---|---|---| |**Receipts**|**2023/24**|**2023/24**|**2023/24**||**2022/23**| ||**Unrestricted**
**funds**|**Restricted**
**Funds**|**Total**
**Funds**||**Total Funds**| ||**£**|**£**|**£**||**£**| ||||||| |**Donations, legacies and similar income**|||||| |Membershipsubscriptions|**8637.70**|**5819.50**|**14457.20**||**11233.10**| |Camps & Activities|**6089.74**|**2130.00**|**8219.74**||**10741.50**| |Donations|**225.00**|**0.00**|**225.00**||**0.00**| |Gift Aid|**2543.30**|**0.00**|**2543.30**||**2102.32**| |AGM|**117.70**|**0.00**|**117.70**||**157.50**| |**Sub total**|**17613.44**|**7949.50**|**25562.94**||**24234.42**| |**Grants**|||||| |WalneyCommunityTrust(Equipment)|**1050.00**|**0.00**|**1050.00**||**0.00**| |Warburton’s(Equipment)|**400.00**|**0.00**|**400.00**||**0.00**| |Magic Little Grants(Equipment)|**500.00**|**0.00**|**500.00**||**500.00**| |Skelton(Boiler)|**0.00**|**1500.00**|**1500.00**||**0.00**| |Lancs CountyCouncillors Grant(Coach)|**0.00**|**500.00**|**500.00**||**0.00**| |Harold & Alice Bridges(Boiler)|**0.00**|**1000.00**|**1000.00**||**0.00**| |BXB Foundation(Boiler & CampSubsidy)|**0.00**|**1500.00**|**1500.00**||**0.00**| |Sports England|**0.00**|**0.00**|**0.00**||**1350.00**| |Asda|**0.00**|**0.00**|**0.00**||**500.00**| |Scout Association|**0.00**|**0.00**|**0.00**||**500.00**| |**Sub total**|**1950.00**|**4500.00**|**6450.00**||**2850.00**| |**Fundraising events(gross)**|||||| |Ebay|**349.31**|**0.00**|**349.31**||**0.00**| |Smarties Challenge|**414.50**|**0.00**|**414.50**||**20.00**| |Wyre Lottery|**245.00**|**0.00**|**245.00**||**320.00**| |Duck Woggles|**120.00**|**0.00**|**120.00**||**0.00**| |Misc((Inks,Tombola & Uniform)|**34.00**|**0.00**|**34.00**||**57.00**| |Christmas Raffle|**810.00**|**0.00**|**810.00**||**0.00**| |**Sub total**|**1972.81**|**0.00**|**1972.81**||**397.00**| |**Scout hall income**|||||| |Hire of building|**4636.00**|**0.00**|**4636.00**||**3841.00**| |Hire of equipment|**0.00**|**0.00**|**0.00**||**0.00**| |Uniform Sales|**83.25**|**0.00**|**83.25**||**0.00**| |**Sub total**|**4719.25**|**0.00**|**4719.25**||**3841.00**| |**Investment income**|||||| |Bank interest|**293.15**|**0.00**|**293.15**||**11.74**| |**Sub total**|**293.15**|**0.00**|**293.15**||**11.74**| |**Total Gross Income**
**Total receipts**|||||| ||**26548.65**|**12449.50**|**38998.15**||**31334.16**| ||||||| ||||||| ||**26548.65**|**12449.50**|**38998.15**||**31334.16**| 9 **1st Thornton Cleveleys Scout Group (Charity No.521682)** ## **Receipts and Payments Account 1st April 2023 to 31st March 2024** ||||**2023/24**
**Total**
**Funds**
**£**|**2023/24**
**Total**
**Funds**
**£**|| |---|---|---|---|---|---| |**Receipts and payments**|||||| ||**2023/24**|**2023/24**|**2023/24**||**2022/23**| ||**Unrestricted**
**funds**|**Restricted**
**funds**|**Total**
**Funds**||**Total Funds**| ||**£**|**£**|**£**||**£**| |**Payments**|||||| |**Charitable Payments**|||||| |Membership subscriptions paid on
(National/County/Area/District)|**0.00**|**0.00**|**0.00**||**4998.00**| |Youthprogramme and activities|**2197.44**|**0.00**|**2197.44**||**2622.60**| |Adult support and training|**277.15**|**0.00**|**277.15**||**524.75**| |Rates|**91.01**|**0.00**|**91.01**||**171.52**| |Water and Sewerage|**333.73**|**0.00**|**333.73**||**265.98**| |Electricityand Gas|**2193.58**|**0.00**|**2193.58**||**1569.51**| |Insurance|**2071.89**|**0.00**|**2071.89**||**1851.53**| |Cleaning& Waste|**1304.24**|**0.00**|**1304.24**||**1008.16**| |Repairs and Renewals|**1359.06**|**0.00**|**1359.06**||**2260.29**| |Materials and equipment|**2672.53**|**0.00**|**2672.53**||**2649.79**| |Post,Printingandphotocopying|**193.02**|**0.00**|**193.02**||**254.17**| |Contribution to camp& activitycosts|**8695.45**|**0.00**|**8695.45**||**15452.56**| |Uniforms & ShopSet Up|**2416.30**|**0.00**|**2416.30**||**1427.76**| |Badges & Neckers|**830.24**|**0.00**|**830.24**||**1659.03**| |AGM and trustee expenses|**457.30**|**0.00**|**457.30**||**0.00**| |Internet|**498.22**|**0.00**|**498.22**||**253.92**| |Garden|**273.98**|**0.00**|**273.98**||**286.16**| |Misc|**123.59**|**0.00**|**123.59**||**716.03**| |Signs & Notice Boards|**130.14**|**0.00**|**130.14**||**68.66**| |**Sub total**|**26118.87**|**0.00**|**26118.87**||**38040.42**| |**Fundraising expenses**|||||| |Raffle Tickets|**45.00**|**0.00**|**45.00**||**0.00**| |LotteryLicence|**40.00**|**0.00**|**40.00**||**0.00**| |Other fundraisingcosts|**0.00**|**0.00**|**0.00**||**147.72**| |**Sub total**|**85.00**|**0.00**|**85.00**||**147.72**| |**Total Gross Expenditure**
**Asset and investment purchases, etc.**
**Total payments**
**Net of receipts/(payments)**
**Cash funds last year end**
**Cash funds this year end**|||||| ||**26203.87**|**0.00**|**26203.87**||**38188.14**| ||||||| ||**0.00**|**0.00**|**0.00**||**0.00**| ||||||| ||**26203.87**|**0.00**|**26203.87**||**38188.14**| ||||||| ||**344.78**|**12449.50**|**12794.28**||**-6853.98**| ||**0.00**|**0.00**|**27592.43**||**34446.41**| ||**344.78**|**12449.50**|**40386.71**||**27592.43**| 10 ## **1st Thornton Cleveleys Scout Group (Charity No.521682)** ## **Receipts and Payments Account 1st April 2023 to 31st March 2024** ## **Statement of assets and liabilities at the end of the year** ||**Unrestricte**
**d funds**|**Restricted**
**funds**|**Total**
**Funds**||**Total Funds**| |---|---|---|---|---|---| ||**£**|**£**|**£**||**£**| |**Cash funds**|||||| |Bank current account|**2702.71**|**7684.00**|**10386.71**||**2592.43**| |Bank savings account|**15000.00**|**15000.00**|**30000.00**||**25000.00**| |Cash/Floats|**0.00**|**0.00**|**0.00**||**0.00**| |**Total cash funds**|**17702.71**|**22684.00**|**40386.71**||**27592.43**| ||||**0.00**
**1500.00**
**0.00**
**658953.00**
**30000.00**
**0.00**||| |**Non monetary assets for charity's own**
**use**|||||| |Badge stock|**200.00**|**0.00**|**0.00**||**200.00**| |Shopstock|**1500.00**|**0.00**|**1500.00**||**0.00**| |Other stock|**0.00**|**0.00**|**0.00**||**0.00**| |Land and buildings|**658953.00**|**0.00**|**658953.00**||**511500.00**| |Scoutingequipment,furniture etc|**30000.00**|**0.00**|**30000.00**||**30000.00**| |Other|**0.00**|**0.00**|**0.00**||**0.00**| |**Sub total**|**690653.00**|**0.00**|**690453.00**||**541700.00**| |**Liabilities**|||**5819.50**
**0.00**
**36.00**
**0.00**||| |Accounts notyetpaid(Capitation)|**5819.50**|**0.00**|**5819.50**||**0.00**| |Expenses incurred but not invoiced|**0.00**|**0.00**|**0.00**||**0.00**| |Subscriptions notyetpaid|**36.00**|**0.00**|**36.00**||**24.00**| |Other liabilities|**0.00**|**0.00**|**0.00**||**0.00**| |**Sub total**|**5855.50**|**0.00**|**5855.50**||**24.00**| ||||||| |**Total net assets**|**£702,500.21**|**22684.00**|**724984.21**||**569268.43**| |**NOTES**|||||| ||||||| **Restricted Funds in current account of £4500 and £3184 are for New Boiler and Camps Subsidies. Restricted Funds in the Savings Account of £12,000 are for 12 months running costs** **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 2[nd] September 2024 and signed on their behalf by** |Signature
Print Name
**KSmart**
Kevan Smart
Chair
**M Minshull**
Michelle Minshull
Treasurer|Signature
Print Name
**KSmart**
Kevan Smart
Chair
**M Minshull**
Michelle Minshull
Treasurer| |---|---| |**KSmart**|Kevan Smart| |**M Minshull**|Michelle Minshull| 11