# **1ST THORNTON CLEVELEYS SCOUT GROUP** **MARSH ROAD THORNTON CLEVELEYS LANCS FY5 2TY** Registration Number 38294 Charity Number 521682 FINANCIAL REPORT and ## GROUP ACCOUNTS ## 1ST APRIL 2022 - 31ST MARCH 2023 1 **Independent examiner's report on the accounts** ## _**Section A Independent Examiner’s Report**_ **Report to the trustees/** Charity Name **members of** 1[st] Thornton Cleveleys Scout Group **On accounts for the year Charity ended** 31[st] March 2023 **no (if any)** 521682 **Set out on pages** 1-12 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023. **Responsibilities and basis** As the charity trustees of the Trust, you are responsible for the preparation of **of report** the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. `Independent` I have completed my examination. I confirm that no material matters have `examiner's` come to my attention in connection with the examination which gives me `statement` cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date: Name:** Mr Russell Dawson **Relevant professional** ACIB **qualification(s) or body (if any): Address:** 14 Vernon Road Lytham St Annes Lancs FY8 2RQ 2 ## Trustees' Annual Report ## For the period |Report
For the
period|||||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |From (start
date)|**0**|**1**|**0**|**4**||**2**|**2**||||||||||**3**|**1**|**0**||**3**|**2**|**3**| ||||||||||||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||||||||||||| ||||||||||||||||||||||||| ||||1stThornton||||Cleveleys Scout Group||||||||||||||||| ||||||||||||||||||||||||| ||||||||||||||||||||||||| ||||||||1
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8|**Trustee Name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Mr KSmart|Chair|| ||MrsMCrossley|Secretary|| ||Mrs CM Minshull|Treasurer|| ||Mr M Wright|Group ScoutLeader|| ||MrsK Hill|CubLeader|| ||Mr ASmart|ScoutLeader|| ||||| ||||| Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_ 3 Type of advisor Name Address ## **Section B Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are these of The Scout Association. They consist of the Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation (e.g. appointed by, and Rules of The Scout Association. elected by) Additional governance issues (optional information but encouraged as best practice) You may choose to include The Group is managed by the Trustee Board, the members of which are additional information, where the ‘Charity Trustees’ of the Scout Group which is an educational charity. relevant, about: As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation Policies and procedures adopted for: and meets every 2 months. a) the induction and training of trustees; b) trustee' consideration of Members of the Trustee Board complete _'Essential Information for_ major risks and the systems and _Executive Committee'_ training within the first 5 months of joining the procedures to manage them committee. This Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are 4 elected. ## **Section B Structure, governance and management (continued) Risk and Internal Control** The Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure . ## **Risk and Internal Control** The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. 5 |**Section C**
Summary of the objects of the charity
set out in its governing document
Summary of the main activities in
relation to these objects|||| |---|---|---|---| ||**Objectives and activities**||| ||**The Purpose of Scouting**
Scouting exists to actively engage and support young people in their
personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-operate with others
and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with adults, work
together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.||| ||||| ||1st Thornton Cleveleys Scout Group offers Scouting to young people
between the ages of 4 and 18. The programme of activities allows the
young people to achieve badges and in doing so learn the purpose of and
demonstrate the Scout Method. All volunteers in the group also ensure that
the Scout Method is followed in all aspects of managing and facilitating the
group. During all activities and meetings all the members of 1st Thornton
Cleveleys Scout Group uphold the values of Scouting.||| 6 The Group meets the Charity Commission's public benefit criteria under Public benefit both the advancement of education and the advancement of citizenship or statement community development headings. |**Section D**
Summ
ary of
the
main
achiev
ements
of
the
charity
during
the
year|**Achievements and performance**| |---|---| ||
The Group has opened the first new Squirrel section in Wyre and continues
to run 2 Beaver Sections, 1 Cub and 1 Scout Section. We are still holding
a waiting list for most sections.
Maintenance has continued around the building with new lighting in Kitchen
& Foyer, Store Room, Corridor and security lights. Hedge was cut down.
Defibrillator Batteries were purchased
Activities included attending District Camp, Red Rose Camp, Sea Life
Centre and a Panto Trip
Camping equipment has been purchased from successful grants| |**Section E**
Brief statement of the charity’s policy
on reserves|**Financial Review**||| |---|---|---|---| ||**Reserves Policy**
The Group's policy on reserves is to hold sufficient resources to continue
the charitable activities of the group should income and fundraising
activities fall short. The Group Executive Committee considers that the
group should hold a sum equivalent to 12 months running costs, circa
£10K.
The group held reserves of approx. £27592 against this at year end. This is
above the level required for operating expenses.||| 7 ## ; **Investment Policy** The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk adverse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The bank account is with Co-operative Bank and the £10k reserves and additional funds are held in a separate savings account. ## **Section F** ## **Other Optional Information** Plans for future periods (details of any significant activities planned to achieve them) We are running a varied programme and are planning more trips and camps. We are planning on opening another Cub Group later this year. ## **Section G** **Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees Matthew Signature(s) Wright[Kevan Smart ] Full name(s) Matthew Wright Kevan Smart Position (eg Secretary, Chair) Group Scout Leader Chair Date 0 7 7 2023 8 ## **1ST THORNTON CLEVELEYS SCOUT GROUP** ||**RECEIPTS**|**RECEIPTS**|**RECEIPTS**|**2022/23**|**2022/23**|**2022/23**|**2021/22**| |---|---|---|---|---|---|---|---| |||||**Unrestricted**
**Funds**|**Restricted**
**Funds**|**Total**
**Funds**|**Total**
**Funds**| ||MembershipSubscriptions|||11233.10||11233.10|9048.62| ||Less Paid to Scout Association|||4998.00||4998.00|3216.00| ||**Net Membership Subscriptions retained**|||**6235.10**||**6235.10**|**5832.62**| ||**Grants(Gross)**|||1500.00|1350.00|2850.00|9700.00| ||Sports England|1350.00|||||| ||Postcode Lottery/Magic Little Grants|500.00|||||| ||Asda|500.00|||||| ||Scout Association|500.00|||||| ||||||||| ||Bank Interest|||11.74||11.74|0.00| ||Gift Aid|||2102.32||2102.32|1574.68| ||Hall Rental|||3841.00||3841.00|3395.00| ||Misc.|||57.00||57.00|48.09| ||Camps & Activities|||7601.50|3140.00|10741.50|4370.00| ||||||||| ||**Sub Total**|||21348.66|4490.00|25838.66|24920.39| ||||||||| ||**Fundraising (Gross)**|||497.50||497.50|530.52| ||Wyre Lottery|320.50|||||| ||Red Rose|0.00|||||| ||AGM|157.50|||||| ||Smarties Challenge(Part)|20.00|||||| ||**Total Receipts**|||**21846.16**|**4490.00**|**26336.16**|**25450.91**| 9 ||**PAYMENTS**|**PAYMENTS**|**PAYMENTS**|**2022/23**||**2022/23**|**2021/22**| |---|---|---|---|---|---|---|---| ||||||||**Total**
**Funds**| ||Equipment|||2649.79||2649.79|1932.39| ||Adult Support & Training|||524.75||524.75|460.00| ||Rates|||171.52||171.52|87.55| ||Water|||265.98||265.98|184.67| ||Electric/Gas|||1569.51||1569.51|1329.57| ||Insurance|||1851.53||1851.53|1741.59| ||Repairs & Renewals|||2260.29||2260.29|12442.69| ||Red Rose Payments|||3140.00||3140.00|730.00| ||Cleaning& Waste Removal|||1008.16||1008.16|789.30| ||Badges & Neckers|||1659.03||1659.03|897.31| ||Postage Stationery& Printing|||254.17||254.17|156.21| ||ActivityExpenses|||2622.60||2622.60|3748.99| ||Uniforms|||1427.76||1427.76|161.50| ||Internet & Website|||253.92||253.92|282.62| ||Signs & Notice Boards|||68.66||68.66|14.51| ||Garden|||286.16||286.16|300.60| ||Camps & Activities|||12312.56||12312.56|0.00| ||Misc.|||695.23||695.23|449.39| ||Bank Charges|||20.80||20.80|29.70| ||PPE|||0.00||0.00|8.99| ||FundraisingCosts|||147.72||147.72|0.00| ||**Total Payments**|||**33190.14**||**33190.14**|**25747**.**58**| ||**Excess of Receipts over Payments**|||||6853.98|| ||||||||| ||**Cash Funds Last Year**
**Cash Funds This Year**||||||34446.41| |||||||27592.43|| ||||||||| 10 ## **STATEMENT OF ASSETS & LIABLITIES AT YEAR END** ||||**2022/23**|**2022/23**|**2022/23**|**20221/22**| |---|---|---|---|---|---|---| |||||**Restricted**
**Funds**||| |**CASH FUNDS**||||||| |Bank Account(Current)|||2592.43||2592.43|24446.41| |Bank Account(Savings Account)|Note1&2||10510.00|14490.00|25000.00|10000.00| |Section Floats|||||0.00|0.00| |**Total**|||13102.43|14490.00|27592.43|34446.41| |||||||| |||||||| |||||||| |**OTHER MONETARY ASSETS**||||||| |Gift Aid|||2543.30||2543.30|2102.32| |OutstandingRent|||0.00||0.00|340.00| |||||||| |**Total**|||2543.30||2543.30|1574.68| |||||||| |||||||| |||||||| |**NON MONETARY ASSETS FOR CHARITY'S**
**OWN USE**||||||| |Badge Stock|||200.00|||200.00| |Land & Buildings|||511500.00|||511500.00| |Scout Equipment & Furniture|||30000.00|||30000.00| |||||||| |**Total**|||541500.00|||541500.00| |||||||| |**LIABILITIES**||||||| |Accounts notpaid||||||0.00| |Subscriptions notpaid|||24.00||24.00|24.00| |Loan||||||0.00| |Other Liabilities||||||0.00| |||||||| |**Total**|||24.00||24.00|24.00| |||||||| **Note 1** - Restricted funds of £10,000 have been set up to hold an amount approximately Equal to 12 months running costs. **Note 2 -** Restricted funds of £1350 for Sports England Grant and £3140 For Bibby’s Camp. 11 ## **THE ABOVE RECEIPTS, PAYMENTS AND STATEMENT OF ASSETS AND** ## **LIABILITIES WERE APPROVED BY THE TRUSTEE BOARD** **ON 7[th] July 2023 AND SIGNED ON THEIR BEHALF.** Kevan Smart ………….……. Chairperson Group Scout Leader Matthew Wright…….….……. 12