## **1ST THORNTON CLEVELEYS SCOUT GROUP**
## **MARSH ROAD THORNTON CLEVELEYS LANCS FY5 2TY**
Registration Number 38294 Charity Number 521682
## FINANCIAL REPORT and GROUP ACCOUNTS
## 1ST APRIL 2020 - 31ST MARCH 2021
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**Independent examiner's report on the accounts**
## _**Section A Independent Examiner’s Report**_
**Report to the** Charity Name 1[st] Thornton Cleveleys Scout Group **trustees/ members of Charity On accounts for** 31[st] March 2021 **no (if** 521682 **the year ended any) Set out on pages** 1-12 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021. **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no examiner's statement material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._
**Signed:** R Dawson **Date:** 21/06/21 **Name:** Mr Russell Dawson **Relevant** ACIB **professional**
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**qualification(s) or body (if any):**
**Address:**
14 Vernon Road Lytham St Annes Lancs FY8 2RQ
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|**Section A**|||**Reference and administration details**|||||||||||||||||||||||||
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|Charity name|||1st Thornton Cleveleys Scout Group|||||||||||||||||||||||||
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|Other names the charity is
known by||||||||||||||||||||||||||||
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|Registered charity
number (if any)|||5||2||1||6|8||2||||||||||||||||
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|HQ registration
number|||1||0||0||1|4|||5|0||6||||||||||||
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|Charity’s principal
address|||Marsh Road|||||||||||||||||||||||||
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Cleveleys|||||||||||||||||||||||||
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## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
||**Trustee Name**||**Ofce (if any)**|**Dates acted if not for**
**whole year**||
|---|---|---|---|---|---|
|1|Mr C Wharton||Chair|April 2020-January 2021||
|2|Mrs M Crossley||Secretary|||
|3|Mrs C M
Minshull||Treasurer|||
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|4|Mr M Wright|Group Scout Leader|||
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|5|Mrs K Hill|Cub Leader|Dec 2020 – March 2021||
|6|Mr A Smart|Scout Leader|Jan 2021 – March 2021||
|7|Mr K Smart|Chair|March 2021||
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Names and addresses of advisers (optional information but encouraged as best practice) _(These will be published in the annual report of the charity)_
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Type of advisor Name Address
Section B Structure, governance and management
Description of the
charity’s trusts
Type of governing
document
The Group's governing documents are these of The Scout
Association. They consist of the Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed,
constitution)
How the charity is
constituted
The Group is a trust established under its rules which are
(e.g. trust,
common to all Scouts.
association,
company)
Trustee selection
methods The Trustees are appointed in accordance with the Policy,
(e.g. appointed by, Organisation and Rules of The Scout Association.
elected by)
Additional governance issues (optional information but encouraged as best practice)
You may choose to include The Group is managed by the Group Executive Committee,
additional information, where the members of which are the ‘Charity Trustees’ of the Scout
relevant, about: Group which is an educational charity. As charity trustees they
are responsible for complying with legislation applicable to
charities. This includes the registration, keeping proper
accounts and making returns to the Charity Commission as
appropriate.
Policies and procedures adopted The Committee consists of 3 independent representatives,
for: Chair, Treasurer and Secretary together with the Group Scout
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a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 2 months. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions;
||Leaders, individual section leaders (if opted to take on the
responsibility) and parent’s representation and meets every 2
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||months.
Members of the Executive Committee complete_'Essential_
_Information for Executive Committee'_training within the frst
5 months of joining the committee.
This Group Executive Committee exists to support the Group
Scout Leader in meeting the responsibilities of the
appointments and is responsible for:
The maintenance of Group property;
The raising of funds and the administration of Group fnance;
The insurance ofpersons, propertyand equipment;|
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|Group public occasions;||
|**Section B**
**Structure, governance and management (continued)**||
||**Risk and Internal Control**
The Group Executive Committee has identifed the major risks
to which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identifed are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufcient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to increase
the income to the group on an ongoing basis, either
temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If|
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there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure .
**Risk and Internal Control** The group has in place systems of internal controls that are
**Objectives and Section C activities**
Summary of the objects of the charity set out in its governing document
**The Purpose of Scouting** Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. **The Values of Scouting** As Scouts we are guided by these values: **Integrity -** We act with integrity; we are honest, trustworthy and loyal. **Respect -** We have self-respect and respect for others. **Care -** We support others and take care of the world in which we live. **Belief -** We explore our faiths, beliefs and attitudes. **Co-operation -** We make a positive difference; we cooperate with others and make friends. **The Scout Method** Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
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|Summary of the main activities
in relation to these objects|1st Thornton Cleveleys Scout Group ofers Scouting to young
people between the ages of 6 and 14. The programme of
activities allows the young people to achieve badges and in
doing so learn the purpose of and demonstrate the Scout
Method. All volunteers in the group also ensure that the Scout
Method is followed in all aspects of managing and facilitating
the group. During all activities and meetings all the members
of 1st Thornton Cleveleys Scout Group uphold the values of
Scouting.||
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|Public beneft
statement|The Group meets the Charity Commission's public beneft
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.||
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|**Section D**|**Achievements and performance**||
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|Summ
ary of
the
main
achiev
ement
s of|The Group continues to run 2 Beaver Sections, 1 Cub and 1
Scout Section. Throughout lockdown we have received
continued support from our parents. Relationship with young
people has been maintained during lock down via zoom
meetings and outdoor activities when possible.
Maintenance has continued with the bricking up of the areas
below the building’s side windows to help with the issue of
fooding.
Purchases were made for safety equipment table trolleys, PPE
& First Aid supplies. On receipt of a grant from Garfeld
Weston, purchases were made for camping and sports
equipment.
A new radiator has been installed in our store room.||
|the
charit
y
during
the
year|||
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|**Section E**|**Financial**
**Review**||
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|Brief statement of the charity’s
policy on reserves|**Reserves Policy**||
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The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £10K. The Group held reserves of approximately £34,743 against this at year end. This is above the level required for operating expenses.
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|You
**may**
**choos**
**e**to
includ
e
additi
onal|||
|• investment policy and
objectives;|||
||**Investment Policy**||
||The Group does not have sufcient funds to invest in longer
term investments. The Group has therefore adopted a risk
adverse strategy to the investment of its funds. All funds are
held in cash using only mainstream banks or building
societies.||
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|**Section F**
**Other Optional Information**|||
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|Plans for future periods (details
of any signifcant activities
planned to achieve them)|We look forward to getting back to regular scouting and
arranging trips and camps when the guidelines allow us.||
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|**Section G**
**Declaration**|||
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|The trustees declare that they have approved the trustees’ report above|||
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Signed on behalf of the charity’s trustees
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|Signature(
s)|**M**
**Crossl**
**ey**|**M**
**Crossl**
**ey**|**M**
**Crossl**
**ey**|||||**M D Wright**|**M D Wright**||||
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|Full
name(s)|Marjorie|||Crossley|||||Matthew David
Wright||||
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|Position (eg
Secretary,Chair)|Secretary||||||||Group Scout
Leader||||
|Date|0|2|0|7|2|1|||||||
## **1ST THORNTON CLEVELEYS SCOUT GROUP**
**----- Start of picture text -----**
2020/2 2019/2
RECEIPTS 2020/21 1 2020/21 0
Unrestri Restric
cted ted Total Total
Funds Funds Funds Funds
Membership Subscriptions 6913.94 6913.94 9342.20
Less Paid to Scout Association 2838.00 2838.00 3306.00
Net Membership
Subscriptions retained 4075.94 4075.94 6036.20
144.5
Donations 1 144.51 144.51 869.00
22433.2
Grants (Gross) 22337.21 1 5300.00
19669.
Wyre B C – Government Grants 21
Garfield Weston 1000.00
500.
Rotary 00
404.0
Local Giving 0
250.0
CAF 0
500.0
H & A Bridges 0
Scout Association 14.00
Gift Aid 2037.92 2037.92 1895.95
Hall Rental 0.00 0.00 6071.50
Misc. 0.00 0.00 651.92
28595.5 20824.5
Sub Total 28595.58 8 7
**----- End of picture text -----**
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**----- Start of picture text -----**
Fundraising (Gross) 428.12 428.12 518.34
388.5
Wyre Lottery 0
Smarties Challenge (Balance) 39.62
29023.7 29023. 21342.
Total Receipts 0 70 91
**----- End of picture text -----**
**----- Start of picture text -----**
2019/2
PAYMENTS 2020/21 2020/21 0
Total
Funds
Equipment 2169.95 2169.95 4658.64
Adult Support & Training 0.00 0.00 175.00
Rates 0.00 0.00 303.68
Water 24.93 24.93 59.24
Electric/Gas 710.48 710.48 1083.12
Insurance 1647.73 1647.73 1665.25
Repairs & Renewals 1843.70 1843.70 6650.40
Fixtures & Fittings 0.00 0.00 0.00
Cleaning & Waste Removal 425.49 425.49 834.86
Badges & Neckers 183.53 183.53 850.48
Postage Stationery & Printing 49.86 49.86 280.48
Activity Expenses 1829.54 1829.54 2609.95
Uniforms 0.00 0.00 81.50
Internet & Website 311.35 311.35 419.19
Signs & Notice Boards 37.87 37.87 0.00
Garden 79.95 79.95 351.32
Donation 100.00 100.00 0.00
Misc. 284.95 284.95 592.23
Bank Charges 0.00 0.00 0.00
PPE 318.38 318.38
10017.7 10017. 20615.
Total Payments 1 71 34
Excess of Receipts over 19005.9
Payments 9 727.57
**----- End of picture text -----**
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**----- Start of picture text -----**
15737.0
Cash Funds Last Year 9
34743.0
Cash Funds This Year 8
**----- End of picture text -----**
**STATEMENT OF ASSETS & LIABLITIES AT YEAR END**
**----- Start of picture text -----**
2020/2 2019/2
2020/21 1 2020/21 0
Restric
ted
Funds
CASH FUNDS
(Note 10000.0 34293.0 15287.0
Bank Account 1) 24293.08 0 8 9
Section Floats 450.00 450.00 450.00
10000.0 34743.0 15737.0
Total 24743.08 0 8 9
OTHER MONETARY ASSETS
Gift Aid 1574.68 1574.68 2037.90
Outstanding Rent 0.00 0.00 0.00
Total 1574.68 1574.68 2037.90
**----- End of picture text -----**
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**----- Start of picture text -----**
NON MONETARY ASSETS
FOR CHARITY'S OWN USE
Badge Stock 200.00 200.00 500.00
511500.0 511500.0 511500.0
Land & Buildings 0 0 0
30000.0 27000.0
Scout Equipment & Furniture 30000.00 0 0
541500.0 541500. 539000.
Total 0 00 00
LIABILITIES
Accounts not paid 0.00 0.00 0.00
Subscriptions not paid 0.00 0.00 24.00
Loan 0.00 0.00 0.00
Other Liabilities 0.00 0.00 0.00
Total 0.00 0.00 24.00
Note 1 - Restricted funds of £10,000 have been set up to hold an amount
approximately
**----- End of picture text -----**
equal to 12 months running costs.
**THE ABOVE RECEIPTS, PAYMENTS AND STATEMENT OF ASSETS AND LIABILITIES WERE APPROVED BY THE EXECUTIVE COMMITTEE ON 24/09/2021 AND SIGNED ON THEIR BEHALF.**
**K Smart…….** Chairperson
M Wright …………….Group Scout Leader
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