17[th] Stretford Scout Group Barton Road Stretford
Financial Report April 2024 - March 25
Rob Jackson Group Treasurer
Apologies for not being at the AGM this year.
Balance Sheet 2024/25
| 17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP | ||||||||||
| BALANCE SHEET 2024/25 | ||||||||||
| REG. CHARITY No. 521677 | ||||||||||
| ASSETS AS AT 31/03/24 | £ | ASSETS AS AT 31/03/25 | £ | |||||||
| Cash in Hand | - | Cash in Hand | 0.00 - |
|||||||
| RBS Account | 43,460.47 | RBS Account | 621.45 | |||||||
| Lloyds' Account | 7,716.50 | Lloyds' Account | 47,419.64 | |||||||
| MembershipAccount | 7,073.60 | MembershipAccount | 6,391.25 | |||||||
| Beaver Account | 2,274.23 | Beaver Account | 2,889.04 | |||||||
| Cub Account | 4,269.18 | Cub Account | 4,464.43 | |||||||
| Scout Account | 1,691.22 | Scout Account | 1,575.07 | |||||||
| Explorer Account | 3,929.58 | Explorer Account | 3,974.28 | |||||||
| Suspense as at YE | 3,079.62 | |||||||||
| TOTAL | 70,414.78 £ |
TOTAL | 70,414.78 £ |
|||||||
The figures on the RHS of the balance sheet show the funds in each of the 2 Groups Current Accounts, RBS and Lloyds, the Membership Account and the 4 Section Accounts, as at the end of March 2025.
The previous year’s figures are given on the Left-hand side for comparison.
Most of the RBS account funds have been transferred into the Lloyds account; the remaining funds will be transferred when the last Direct Debit is changed over to the Lloyds Account.
The Membership Account figure shows the amount the Group receives of the Membership fee’s paid by the members and is used to pay the Capitation Fee and the some of the building running costs.
The Section accounts show funds available and include the years Membership fees.
The Surplus figure shows the Groups total assets were £3079.62 less than at end of March 2024. This is mainly due to the upgrade to the Main Deck, which included the floor sanding and varnishing, re decoration of walls and ceiling and the installation of new LED light fittings.
Scout Policy, Organisation and Rules, POR recommend that Scout Groups retain a bank balance equivalent to 2 years running costs. This equates to approx. £41,000
Income & Expenditure 2024/25
The Income & Expenditure summary sheet shows what funds were received and what was paid out between April 2024 and March 2025.
The greyed-out figures are from the previous year and are given for comparison.
Section other income are camp and trip fees paid into the section. Section subs is the sections proportion of the membership fee.
There was no Bank Interest as all Group (and Section) bank accounts are current accounts. It is intended to open a Lloyds Savings account when the RBS account is closed.
The 2024 Bedding Plant Sale raised £505 for Group Funds. Thanks to Stu for organising the event, all the volunteers who helped on the day, and those that continued to sell the remaining plants over the following weeks.
Membership to Group is the proportion of the Membership fee that the Group receives for capitation and general Group funds.
Membership account difference is the difference in the account balance between years. (Required for balancing the books)
Capitation is paid to the Scout Association to cover National, County and District Scouts running costs which includes Public Liability insurance.
The Group received a generous Donation from Creamline Dairy for £500 towards the purchase of new tentage for camps. Thanks to Beth for approaching their ‘Cream of the Community Fund’.
There was no Gift Aid claim made. An up to date listing of Parents who have provided their consent for Gift Aid is required.
Ground rent – Trafford council have increased the amount of Ground rent we pay from £75 per quarter to £114 per quarter in line with RPI. This was also backdated to Feb 2021.
There was no Group camp
Insurance, costs are for Personal & Accident cover for members, Leaders and Volunteers, Building Contents and Trailer cover. Public Liability insurance is paid through Capitation direct to Scouting UK.
In 2023 Trafford Council made Quest aware that we are also liable for Building Insurance cover. Building insurance quotes obtained were in the region of £1000 per annum and after discussion with Trafford Estates in 2024, an agreement was made that going forward, Quest would re-imburse Trafford Estates (who still included the HQ building in their blanket building cover) the proportion of costs attributed to the HQ building. So far, Trafford haven’t yet issued an invoice.
There were no donations to Jamboree attendees associated with the Group. There were no Leaders Expenses paid
There were no Leaders Training Expenses paid
Room Hire , ABLE continued to use the building during weekdays throughout the year, with very occasional use by other groups. As of April 2025, ABLE stopped using the building and a new Group, Diverse Living, are now using the building during weekdays offering day care services for vulnerable adults. Scouting equipment covers a multitude of purchases including Games and camping equipment
Service and repairs cover’s the cleaning contract we have with Keep Manchester Kleen and any maintenance expenditure such as the plumbing issues, Main deck floor, redecoration, new lighting and roller shutter door repairs.
There were no Fund-raising events (apart from the Plant Sale) or Stationary items purchased.
Utilities , during this 24/25 financial year the long-standing Gas and Electric contracts with British Gas ran out. Quest now has a new contract with Octopus for the electric and the Gas is still with BG. However, both electric and Gas prices have increased significantly.
If there any queries regarding the accounts, please pass them on to the Trustees and I will reply on my return.
Rob Jackson
Group Treasurer
a Scouts
17[th] Stretford (1[st] Lostock)
AGM 2025
Date: 22 September 2025, 19:30 for a 19:45 Start. Venue: QUEST Scout HQ, 429 Barton Road. M32 9PA Attendees
• Ben Ainsworth, Millie Ainsworth, Jayne Leach, Ian Sexton, Brian Thorpe, Dave Maltby, Eve Gerrard, Beth Rossi, Litang Kenny, Matt Osborne, Pat Whaites, Stuart Mcallister, Ben Sheedy
1. Introduction and welcome
Matt chaired the meeting as the group do not have a chair
2. Apologies for absence
Rob Jackson Fred Booth
3. Governance topics
a. Approve the minutes of the Annual General Meeting held on 23 September 2024
There were no questions and the minutes were seconded by Eve and the room was in favour of accepting them as correct
b. Adopt the model constitution from Policy, Organisation and Rules (POR) Seconded by Dave and the room was in favour of accepting
c. Note the Group’s financial year
1[st] April-31[st] March
d. Approve appointed and community members of the Group Scout Council No Proposals from outside the group
e. Agree the number of members that may be appointed to the Trustee Board 6 members so no change
Seconded by Jayne and the room was in favour.
f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)
- 7 members so no change Brian seconded and the room was in favour.
4. Review of the previous year
- a. The Group Lead Volunteer’s review of Scouts in the Stretford District
Although numbers are increasing the number of cubs is slightly down. Abl are leaving Quest after 10 years and we have a new group Diverse Active Living moving in, an established group, so we have a continued income stream.
There has been a lot of work done in the past 12 mths of governance, scrutiny and compliance, Rob has done lot of work with Trafford Council, as our lease stipulates 30 % of our profits go to the council, so Trafford are aware we have an income. Trafford council have increased our peppercorn rent from £300 which we have paid since 2006 to £450. Trafford Council are also aware of their obligation to maintain the building.
The sections are doing well; there has been successful nights away and plenty of badges and awards.
All mandatory learning is up to date, and Matt has announced his decision to step down as Lead Volunteer, so we are searching for a new volunteer.
Matt thanked everyone for coming tonight and was pleased to say that the children of Lostock get the scouting they deserve.
b. Receive and consider the Annual Report of the Group Trustee Board, including the annual Statement of the Accounts
The reports were distributed to the meeting and were found to be accurate. Seconded by Stuart and the room were in favour.
5. Making appointments
a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board No Nominations
b. Appoint the Group Treasurer, following recommendation from the open selection process initiated by the Group Trustee Board Rob is Group Treasurer and is currently in year 2 of his 3-year term
c. Appoint members of the Group Trustee Board, following recommendations from the open selection process initiated by the Group Trustee Board Rachel Neeson has been appointed as a new member, Graham Jenkins, Brian Thorpe, Eve Gerrard, and Jayne Leach are all member so there are 2 spare places.
Dave Maltby is also a member as he is District Chair.
d. Appoint the Scrutineer / Independent Examiner / Auditor Kay Waddington
f. Nominate representatives of the Group Scout Council to represent the Group on the District Scout Council No Nominations.
6. Closing remarks
There was a question asked from the floor about the Fun Day in September 2024 and there the income and expenditure were shown in the financial report, as this was well organised and supported and took a lot of planning and organising by Stuart. As the Treasurer was not at the meeting, this query will be passed to him.
Meeting closed at 8pm and there were no presentations.
17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP BALANCE SHEET 2024/25
| REG. CHARITY | No. 521677 | ||||
|---|---|---|---|---|---|
| ASSETSASAT 31/03/24 | £ | ASSETS AS AT 31/03/25 | £ | ||
| Cash in Hand | - | Cash in Hand | - | 0.00 | |
| RBS Account | 43,460.47 | RBS Account | 621.45 | ||
| Lloyds' Account | 7,716.50 | Lloyds’ Account | 47,419.64 | ||
| Membership Account | 7,073.60 | Membership Account | 6,391.25 | ||
| Beaver Account | 2,274.23 | BeaverAccount | 2,889.04 | ||
| Cub Account | 4,269.18 | Cub Account | 4,464.43 | ||
| ScoutAccount | 1,691.22 | ScoutAccount | 1,575.07 | ||
| ExplorerAccount | 3,929.58 | Explorer Account | 3,974.28 | ||
| Suspense as atYE | 3,079.62 | ||||
| TOTAL | £ | 70,414.78 | TOTAL | £ | 70,414.78 |
AUDITORS REPORT TO THE MEMBERS OF 17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP
| have audited the financial information provided by the members and have where necessary relied upon the representations of the Treasurer.
.
In my opinion the financial statements give a true and fair view of the state of the groups affairs at 31st March 2025, and of its resultsTe year then ended
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Auditor
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