**Meeting agenda** ## 17[th] Stretford (1[st] Lostock) AGM 2023 Date: 25[th] September 2023, 19:30 for a 19:45 Start. Venue: QUEST Scout HQ, 429 Barton Road. M32 9PA Attendees - To be completed on the night. ## **Agenda** ## Item 1 – Welcome and Opening Remarks - Chair - Clare to welcome and open the meeting. ## Item 2 – Apologies for absence - Secretary - Record any received in advance or informed apologies during the meeting. ## Item 3 – Review and Matters Arising from previous minutes - ## Chair - Offer the opportunity to discuss any matters arising from the previous meeting. ## Item 4 – Propose, Second and Adopt previous minutes - Chair - Record the proposer, seconder and document whether there’s a meeting majority in favour of the approval of the minutes. ## Item 5 – Governance Matters - Chair - The following items are proposed by the Group Lead Volunteer for the year commencing 1[st] April 2023 and to come into effect immediately on approval by the Group Council: - - The adoption of the constitution for a Scout Group as defined in POR 5.3 without modification. **Meeting agenda** - The dates of the financial year are defined as 1[st] April to 31[st] March. - The number of Group Scout Council members elected as trustees will be up to a maximum of three. - Quora of meetings - For future Group Scout Council meetings including AGM’s and EGM’s to be no less than 7 members - For Group Trustee Board meetings to be no less than one third of the trustees rounded up to the nearest whole number - For Group Sub-Committee meetings to be no less than half of the sub-committee membership rounded up to the nearest whole number ## Item 6 – Second and Adopt Proposals in Item 5 - Chair - Record the seconder and document whether there’s a meeting majority in favour of the approval of these proposals in full. ## Item 7 – Review of the Previous Year – Group Lead Volunteer ## and Treasurer - Refer to the Annual Report for 2022/2023 ## Item 8 – Make Appointments – Chair and Group Lead ## Volunteer - Approval of Group Lead Volunteer’s proprosed nomination of Clare Zejnullahi to continue as Lead Trustee and Chair of the Trustee Board - Election of the proposed nominee, Pat Whaites as the Secretary of the Trustee Board - Election of the proposed nominee, Robert Jackson as the Treasurer of the Trustee Board - Declaration of Ex-Officio Trustees from Beavers, Cubs, Scouts and Explorers. - Approval to run an election for up to a maximum of four trustees from the Group Scout Council and for the results to be declared and approved at a future EGM to take place before next years AGM - There are no Group Lead Volunteer nominations, co-opted members to or sub-committees of the Trustee Board - There are no proposed nominations for Group President - Nomination and appointment of an independent examiner of the group accounts for the financial year 1[st] April 2023 to 31[st] March 2024. - There are no nominated representatives of the Group Scout Council to represent the Group on the District Scout Council ## Item 9 – Adopt Proposed Appointments in Item 8 - Chair - Note whether there’s a meeting majority in favour of the approval of the nomination for Group Chair. - Note whether there’s a meeting majority in favour of the election of the Group Secretary. - Note whether there’s a meeting majority in favour of the election of the Group Treasurer. - Note whether there’s a meeting majority in favour of the running an election for up to a maximum of four trustees from the Group Scout Council. - Record the proposer, seconder and document whether there’s a meeting majority should any nominations for the other appointments be declared during the meeting. **Meeting agenda** Item 10 – Conclusion of the formal part of the meeting - Chair ## AOB - Presentation of Awards – Group Lead Volunteer - Address from a District Representative – Chair / District Representative - Closing remarks – Chair There will be a short presentation launching the Group Family Camp in May 2024. **----- Start of picture text -----**
Charity Name No (if any)
17th Stretford Quest Scout Group 521677
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from Apr-22 Apr-23
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Beaver Other Income 2314.46 - - 2,314 710
Beaver Subs 1585.35 - - 1,585 913
Cub Other Income 640 - - 640 718
Cub Subs 2165.85 - - 2,166 2,224
Scout Other Income 2912.01 - - 2,912 2,031
Scouts Subs 936 - - 936 762
Explorer Other Income 545 545 -
Explorer Subs 362.7 363 702
Bank Interest 0 - - - -
Bedding Plant Sale 1707.91 - - 1,708 1,579
Membership to Group 6172.1 - - 6,172 5,789
Membership Account 0 - -
Capitation Fees 0 - - - -
Donation / Grants 685 - - 685 11,267
Gift Aid 0 - - - 3,087
Ground Rent 0 - - - -
Group Camp 0 - - - 755
Insurance 0 - - - -
Jamboree 0 - - - -
Leader Expenses 0 - - - -
Leader Training 0 - - - -
Room Hire 11655.96 - - 11,656 7,628
Scouting Equipment 1052.59 - - 1,053 159
Service & Repairs to HQ 0 - - - -
Social / Fund Raising Events 0 - - - -
Stationary 0 - - - -
Utilities 0 - - - -
Sub total 32,735 - - 32,735 38,324
A2 Asset and investment sales,
etc. - - - - -
Total receipts [ 32,735 ] - - 32,735 38,324
**----- End of picture text -----**
**----- Start of picture text -----**
Charity Name No (if any)
17th Stretford Quest Scout Group 521677
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from Apr-22 Apr-23
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A3 Payments
Beaver Other Income 3380.68 - - 3,381 2,177
Beaver Subs 0 - - - -
Cub Other Income 2171.86 - - 2,172 1,982
Cub Subs 0 - - - -
Scout Other Income 5388.07 - - 5,388 1,045
Scouts Subs 0 - - - -
Explorer Other Income 770.73 771 743
Explorer Subs 0 - -
Bank Interest 0 - - - -
Bedding Plant Sale 1101 - - 1,101 947
Membership to Group 0 - - - -
Membership Account 0 - -
Capitation Fees 4017 - - 4,017 3,969
Donation / Grants 0 - - - 500
Gift Aid 0 - - - -
Ground Rent 300 - - 300 300
Group Camp 500.4 - - 500 780
Insurance 563.49 - - 563 541
Jamboree 0 - - - 1,000
Leader Expenses 0 - - - -
Leader Training 0 - - - -
Room Hire 0 - - - -
Scouting Equipment 3219.56 - - 3,220 5,139
Service & Repairs to HQ 3398.63 - - 3,399 3,657
Social / Fund Raising Events 18.3 - - 18 35
Stationary 0 - - - 80
Utilities 5993.06 - - 5,993 5,843
Sub total 30,823 - - 30,823 28,738
A4 Asset and investment
purchases, etc. - - - - -
Total payments 30,823 - - 30,823 28,738
Net of receipts/(payments) 1,912 - - 1,912 9,586
A5 Transfers between funds
- - - - -
A6 Cash funds last year end 76,898 - - 76,898 -
Cash funds this year end 78,810 - - 78,810 9,586
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B1 Cash funds**|**Details**
**Details**
Scouting Equipment (Insured value)
Trailer (Insured value)
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
RBS Membership Account
Scouts Account
Cash in Hand
Cubs Account
Scouts Account
Lloyds Current Account
Beavers Account
RBS Current Account
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**38,891**
**19,128**
**6,823**
**3,546**
**3,757**
**-**
**2,288**
**-**
**4,376**
**-**
**78,810**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**| |---|---|---|---| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**20,000**
**900**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| 17TH STRETFORD, QUEST SCOUT GROUP INCOME AND EXPENDITURE ACCOUNT 2022123 YEAR ENDING 3110312023 INC 22123 INC 21122 EXP 22123 EXP 21122 NEfT 22123 Beaver Other Inwme Beaver Subs Cub Other In￿rne Cub Subs Scout Other Incotne Scouts Subs ExplO￿r Other Income Explorer Sub5 Bank In18resl Bedlling Plant Sale Mefflber5hip lo Group Membership Account Diff Capitation Fees Donation l Grants Gift Aid Ground Rent Group Camp Insurance JaMb0￿e Leader Expenses Leader Training Room Hi Scouting Equipment Service & Repairs to HQ Social l Fund Raising Events Stalioriary 2.314.46 1.585.35 640.00 2.165.85 2,912.01 936.00 545.00 362.70 710.00 912.60 718.26 2,224.35 2,030.53 762.30 0.00 702.00 Beaver Section Expenditure Beaver Sub5 Cub secti￿ Exp8nditure Cub Subs Scout Section Expenditure Scouts Subs Explorer Section Expenditure Explorer Subs Bank Charge Bedding Plant Sale Metnbership to Group Membership Account Diff Capitation Fees Donation Gift Ground R8nt Group Camp Insuranc8 Jamboree Leader Expens85 L88der Training Room Hire Scouting Equiprnent Service & Repairs to HQ Social l Fund Raising Events Stationary 3,380.68 2.177.29 -1.066.22 1.585.35 -1,531.86 2.185.65 -2,476.06 936.00 -225 73 362.70 0.00 606.91 6,172.10 0.00 4.017.00 685.00 0.00 .300.00 -$00.40 -563.49 0.00 0.00 0.00 11.655.96 -2,166.97 -3,398.63 -18.30 0.00 -5,993.06 2,171.86 1,982.44 5,388.07 1.044.73 770.73 742.82 1.707.91 6,172.10 1,579.25 5,788.75 1.101.00 947.38 4,017.00 3.969.00 500.00 685.00 11,267.00 3,086.91 300.00 500.40 563.49 300.00 780.00 540.84 1.000.(10 755.00 11.655.96 1,052.59 7,628.27 159.00 3,219.56 3,398.63 18.30 5,139.18 3,656.74 79.80 5.843.41 5.993.06 Surplu5 for Year 22123 1,912.15 9,585.95 TOTAL 32.734.93 TOTAL 32.734.93 1.912.15 271h August 2023 17TH STRETFORD, (1ST LOSTOCK} QUEST SCOUT GROUP BALANCE SHEET 2022123 REG. CHARITY No. 521677 ASSETS AS AT 31103123 ASSETS AS AT 31103122 Cash in Hand Current Account Build, & Maint, Account Mernbership Account Beaver Account Cub Account Scout Acctsunl Explorer Account 194.64 33966.00 22225.41 6288.75 3032.81 3123.44 3827.91 4238.58 Cash in Hand RBS Account Lloyds, Account Membership Account Beaver Account Cub Account Scout Account Explorer Account 38891.15 19128 37 6823.25 3546.09 3757.43 2287.85 4375.55 Surplus on Year 2021122 1.912.15 TOTAL 78.809.69 TOTAL 78.809.69 AUDITORS REPORT TO THE MEMBERS OF 17TH STRETFORD,11ST LOSTOCK) QUEST SCOUT GROUP I have audited the financial information provided by the members and have where ne￿$sary relied upon the representations of the Treasurer. In my opinion the financial statements give a true and fair view of the stsle of the groups affairs al 31 sl March 2023, and of ils ￿sUlts for the year then ended Auditor akJQ 27th August 2023