## **17th Stretford Scouts (Quest) Annual General Meeting 10 October 2022m**
**1.** Clare chaired the meeting and welcomed everyone to the meeting. As a parent Clare thanked everyone for another great year of scouting, including all the leaders, helpers and volunteers.
## **2. Apologies for absence**
There were no apologies
## **3. Matters arising from Minutes of the AGM 2021**
There were no matters arising
## **4. Acceptance of minutes of AGM 2020/2021**
Proposed by Dave Seconded by Jayne
## **5. Treasurers Report, Statement of Accounts for 2021/2022**
Income and Expenditure 2021/2022
We had received 2 grants from Trafford which central government had offered to group who paid business rates to help them through the pandemic and which we were entitled to, which totalled £20K in 2021. We then were given another grant of £8K in this financial year. The room hire figures increased from last year when our regular room hire group were back using Quest daily after being unable to use Quest due to the restrictions due to COVID. There were 2 donations to £500.00 to the two members of Quest who will be attending the jamboree, Erin and Millie and Erins mother was at the meeting and expressed her thanks.
Mainly due to the additional grant there was a surplus of income over expenditure this year of £9585.00. The 3RBS bank accounts we had (current, building and maintained and Membership account) have moved to an online Lloyds account.
## **6. Acceptance of the Treasure’s Reports 2021/2022**
Proposed by April Seconded by Jayne
## **7. GSL’s report 2021/2022**
We have moved out of the pandemic, regrouped and worked using zoom meetings.
April 2021 was still a period of flux, some restrictions, but we started to return to F2F scouting and children were able to meet up with their friends. We lost a few leaders who did not want to return after the pandemic and we are experiencing a slow growth in adult leaders as numbers have started to increase. without adult volunteers there would be no Quest, no District and no County, so Matt wanted to thank all the adult volunteers.
Ona appositive note, leaders completed mandatory training to get all sections back outdoors camping. We are a strong group and this is reflected in the number of badges and awards given out.
Looking forward we still need to grow, need new adult volunteers which is the same all across the County, (a similar situation was after the war, children’s numbers bounced back but it took time for the adult volunteer numbers to increase). Youth numbers have bounced back and are back at pre pandemic numbers.
We need to make aware that volunteering as an adult at scouting is exciting!
We have new challenges next spring, there are big changes ahead and we need to use this time to see if everyone is doing a role they want, it may be as part of a team rather than an individual role. The changes may make volunteering in scouting more attractive as being part of a team may appeal.
We need to keep an eye on our costs, there is a financial crisis all across the UK so we need to be mindful for our families, and on our energy costs. Safety around our building is something we are concentrating on, with a risk assessment and a fire risk
assessment which are well overdue being updated and we are looking at updating our data protection issues as soon as we can. Quest will be a better place once these issues are sorted.
## **8. GSL’S nomination for 2020/2021**
## **Group Chairperson Clare Zejnullahi Group Treasurer Robert Jackson Group Secretary Pat Whaites**
## **9. Acceptance of the GSL’S nomination for Chair Treasurer and Group Secretary**
Proposed by Jayne Seconded by Litong
## **10.GSL’s nomination of members to the Group Executive**
- **a. All adult Section Leaders and Assistant Section Leaders within the Group to be co-opted onto the Group Executive** (unless they request not to be) **Dave Maltby**
- **b. Young person Nominee – Eve Gerrard Proposed by Jayne Seconded by Dave**
## **11.Section nominations to the Group Executive**
- **a. Beaver Scouts –** Louise
- **b. Cub Scouts –** Joanne Sheedy **c. Scouts –** No Nomination **d. Explorers-** Win Bailey
## **12.Acceptance of the GSL’s and Section nominations to the Group Executive**
Proposed by Rob Seconded by Clare
## **13.Group Nomination of representative to the District Executive**
## **Jayne**
## **14.Nomination of auditor of accounts for 2021/2022**
Fiona Roberts is happy to continue
## **15.Chairpersons closing remarks**
Thank you all for attending the meeting F2F.
## 17TH STRETFORD, QUEST SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT 2021/22 YEAR ENDING 31/03/22
|Beaver Other Income
Beaver Subs
Cub Other Income
Cub Subs
Scout Other Income
Scouts Subs
Explorer Other Income
Explorer Subs
Bank Interest
Bedding Plant Sale
Membership to Group
Membership Account Diff
Capitation Fees
Donation / Grants
Gift Aid
Ground Rent
Group Camp
Insurance
Jamboree
Leader Expenses
Leader Training
Room Hire
Scouting Equipment
Service & Repairs to HQ
Social / Fund Raising Events
Stationary
Utilities
**TOTAL**|**INC 21/22**
**INC 20/21**
£
£
710.00
0.00
Beaver Section Expenditure
912.60
1,093.05
Beaver Subs
718.26
0.00
Cub Section Expenditure
2,224.35
1,227.60
Cub Subs
2,030.53
145.00
Scout Section Expenditure
762.30
573.30
Scouts Subs
0.00
0.00
Explorer Section Expenditure
702.00
1,000.35
Explorer Subs
3.38
Bank Charge
1,579.25
Bedding Plant Sale
5,788.75
4,805.58
Membership to Group
Membership Account Diff
Capitation Fees
11,267.00
20,000.00
Donation
3,086.91
Gift Aid
Ground Rent
755.00
120.00
Group Camp
Insurance
Jamboree
Leader Expenses
Leader Training
7,628.27
4,166.66
Room Hire
159.00
15.00
Scouting Equipment
Service & Repairs to HQ
Social / Fund Raising Events
Stationary
Utilities
Surplus for Year 21/22
38,324.22
£
**TOTAL**|**EXP 21/22**
**EXP 20/21**
**NETT 21/22**
£
£
£
2,177.29
215.12
-1,467.29
912.60
1,982.44
969.93
-1,264.18
2,224.35
1,044.73
412.06
985.80
762.30
742.82
81.97
-742.82
702.00
0.00
947.38
631.87
5,788.75
20.88
0.00
3,969.00
2,912.00
-3,969.00
500.00
10,767.00
3,086.91
300.00
300.00
-300.00
780.00
185.00
-25.00
540.84
528.64
-540.84
1000.00
-1,000.00
0.00
0.00
7,628.27
5,139.18
854.09
-4,980.18
3,656.74
3,573.12
-3,656.74
34.64
-34.64
79.80
4.65
-79.80
5,843.41
4,330.22
-5,843.41
9,585.95
18,762.24
38,324.22
£
9,585.95
£|
|---|---|---|
17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP BALANCE SHEET 2021/22
|ASSETS AS AT 31/03/21
Cash in Hand
Current Account
Build' & Maint' Account
Membership Account
Beaver Account
Cub Account
Scout Account
Explorer Account
Surplus on Year 2020/21
TOTAL|REG. CHARITY No. 521677
£
ASSETS AS AT 31/03/22
£
27.70
Cash in Hand
194.64
29171.29
RBS Account
33966.00
25502.62
Lloyds' Account
22225.41
500.00
Membership Account
6288.75
3587.50
Beaver Account
3032.81
2163.27
Cub Account
3123.44
2079.81
Scout Account
3827.91
4279.40
Explorer Account
4238.58
9,585.95
76,897.54
£
TOTAL
76,897.54
£|
|---|---|
## AUDITORS REPORT TO THE MEMBERS OF 17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP
I have audited the financial information provided by the members and have where necessary relied upon the representations of the Treasurer.
In my opinion the financial statements give a true and fair view of the state of the groups affairs at 31st March 2022, and of its results for the year then ended
## Auditor
Fiona Roberts 7th September 2022
## 17TH STRETFORD, QUEST SCOUT GROUP
INCOME AND EXPENDITURE ACCOUNT 2021/22 YEAR ENDING 31/03/22
|Beaver Other Income
Beaver Subs
Cub Other Income
Cub Subs
Scout Other Income
Scouts Subs
Explorer Other Income
Explorer Subs
Bank Interest
Bedding Plant Sale
Membership to Group
Membership Account Diff
Capitation Fees
Donation / Grants
Gift Aid
Ground Rent
Group Camp
Insurance
Jamboree
Leader Expenses
Leader Training
Room Hire
Scouting Equipment
Service & Repairs to HQ
Social / Fund Raising Events
Stationary
Utilities
**TOTAL**|**INC 21/22**
**INC 20/21**
£
£
710.00
0.00
Beaver Section Expenditure
912.60
1,093.05
Beaver Subs
718.26
0.00
Cub Section Expenditure
2,224.35
1,227.60
Cub Subs
2,030.53
145.00
Scout Section Expenditure
762.30
573.30
Scouts Subs
0.00
0.00
Explorer Section Expenditure
702.00
1,000.35
Explorer Subs
3.38
Bank Charge
1,579.25
Bedding Plant Sale
5,788.75
4,805.58
Membership to Group
Membership Account Diff
Capitation Fees
11,267.00
20,000.00
Donation
3,086.91
Gift Aid
Ground Rent
755.00
120.00
Group Camp
Insurance
Jamboree
Leader Expenses
Leader Training
7,628.27
4,166.66
Room Hire
159.00
15.00
Scouting Equipment
Service & Repairs to HQ
Social / Fund Raising Events
Stationary
Utilities
Surplus for Year 21/22
38,324.22
£
**TOTAL**|**EXP 21/22**
**EXP 20/21**
**NETT 21/22**
£
£
£
2,177.29
215.12
-1,467.29
912.60
1,982.44
969.93
-1,264.18
2,224.35
1,044.73
412.06
985.80
762.30
742.82
81.97
-742.82
702.00
0.00
947.38
631.87
5,788.75
20.88
0.00
3,969.00
2,912.00
-3,969.00
500.00
10,767.00
3,086.91
300.00
300.00
-300.00
780.00
185.00
-25.00
540.84
528.64
-540.84
1000.00
-1,000.00
0.00
0.00
7,628.27
5,139.18
854.09
-4,980.18
3,656.74
3,573.12
-3,656.74
34.64
-34.64
79.80
4.65
-79.80
5,843.41
4,330.22
-5,843.41
9,585.95
18,762.24
38,324.22
£
9,585.95
£|
|---|---|---|
17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP BALANCE SHEET 2021/22
|ASSETS AS AT 31/03/21
Cash in Hand
Current Account
Build' & Maint' Account
Membership Account
Beaver Account
Cub Account
Scout Account
Explorer Account
Surplus on Year 2020/21
TOTAL|REG. CHARITY No. 521677
£
ASSETS AS AT 31/03/22
£
27.70
Cash in Hand
194.64
29171.29
RBS Account
33966.00
25502.62
Lloyds' Account
22225.41
500.00
Membership Account
6288.75
3587.50
Beaver Account
3032.81
2163.27
Cub Account
3123.44
2079.81
Scout Account
3827.91
4279.40
Explorer Account
4238.58
9,585.95
76,897.54
£
TOTAL
76,897.54
£|
|---|---|
## AUDITORS REPORT TO THE MEMBERS OF 17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP
I have audited the financial information provided by the members and have where necessary relied upon the representations of the Treasurer.
In my opinion the financial statements give a true and fair view of the state of the groups affairs at 31st March 2022, and of its results for the year then ended
## Auditor
Fiona Roberts 7th September 2022