2021-03-31-accounts - 17th Stretford Scout Group

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17th Stretford Scouts (Quest) Annual General Meeting 13 July 2021 via Zoom

1. In the absence of a Chair Matt agreed to chair the meeting.

2. Apologies for absence

Graham Jenkins, Fred Booth and Litong Kemp

3. Matters arising from Minutes of the AGM 2020/2021

There were no matters arising

4. Acceptance of minutes of AGM 2020/2021

Proposed by Rob Seconded by Jayne

5. Treasurers Report, Statement of Accounts for 2020/2021

Unfortunately, the financial report had not been distributed so Rob showed the Expenditure and income reports on the shared screen for all attendees to see. Income

In all sections the membership fees were down from the previous year due to the pandemic. We had received 2 grants from Trafford which central government had offered to group who paid business rates to help them through the pandemic and which we were entitled to, which totalled £20K. The room hire figures were down, as this income is from the group using Quest daily, who are struggling due to the decrease in numbers of clients attending so we were able to offer them a 5% reduction in room hire for 2021.The utilities are now more than £4K. Expenditure

Rob explained all the section accounts were healthy due to online scouting, so no expenditure on crafts and trips etc. He explained there was a surplus of £18K.

6. Acceptance of the Treasure’s Reports 2020/2021

Proposed by April Seconded by Jayne

7. GSL’s report 2020/2021

It has been a challenging 12 months for everyone. At last year’s AGM scouting had only just stopped F2F scouting and the district swimming gala was the last big event held before we had to stop due to the national curtailment of F2F scouting. The pandemic impacted in many different ways, in our own lives and family units yet scouting helps, it builds resilience and how to push through hurdles and helps navigate through and encourages innovative thinking. Scouting is a tool to carry on in a virtual world via Zoom meetings and calls. These meetings allowed a lot of people to adapt and learn new skills to deliver and take part in these on-line meetings. Across the group, at District and county level and nationally, awards have still been given, due to creative thinking by Scouting HQ.

Matt thanked all the adult volunteers; they are a lifeline to the young people and were a connection to outside world when school etc were closed. Matt also gave a big thank you to all the Patents for encouraging the children to take part in online scouting and for taking part themselves. He also thanked all the young people who drive the volunteers and team members to do what they do and for sticking with scouting during these difficult times. Matt also thanked all the supporters and exec committee for keeping things running by keeping the group viable.

We have taken the opportunity to receive 2 grants from the council through government schemes to avoid a negative impact on our accounts, to be able to let the children of those families who could not pay during the restrictions to be included, as scouting HQ have also been impacted and made clear membership fees still had to be paid by groups to HQ. We are now in a position to grow our group, build on previous successes and keep scouting going at Quest. Pre-Pandemic some leaders had informed us they were to step down in the summer of 2020 we lost Carlie, Nicola and Sue from the beaver sections, at Christmas 2020 we

lost Heather and Iain from the scout section, and we also lost Stuart from the cub section. Thanks was paid to these members.

There are new additions to the leadership team, Ian Sexton is now Beaver leader, Eve and John Joe are just 18 years old and are going to take a leadership role in cubs, and Cory is an assistant scout leader and we have some parent volunteers. The future will involve succession planning, this is key, adult leaders and volunteers who want to be part of the team, a strong young leadership scheme, including Explorer scout’s helping out in the sections, and to make sure parents that are interested and want to take part are involved and included in the background tasks of planning etc. we need to have a strong Explorer unit as these are the leaders of the future, it’s a strong source of leaders. Matt thanked Graham for establishing a strong young leadership scheme and for ensuring it is strong across the district and it’s building up its resources, to ensure longevity and succession.

Every group needs the support of its Executive committee, who ensure the obligations of the group are fulfilled, so Matt thanked the committee and volunteers who step up for their support.

We are still looking for a chair, an individual has been approached and is considering the role. Matt also thanked the Secretary and Treasurer; Rob keeps the accounts well documented and Pat also has a role in managing groups who use the building. Dave also plays a huge part in the maintenance of the building, and \Matt passed on his tanks again.

Overall and looking forward we need the key roles filled, need to ensure we have good succession planning and as we move forward, we are in a good position to return to a complete programme.

8. GSL’S nomination for 2020/2021

Group Chairperson vacant Group Treasurer Robert Jackson Group Secretary Pat Whaites

9. Acceptance of the GSL’S nomination for Chair Treasurer and Group Secretary

Proposed by Dave Seconded by April

10.GSL’s nomination of members to the Group Executive

a. All adult Section Leaders and Assistant Section Leaders within the Group to be co-opted onto the Group Executive (unless they request not to be)
b. Young person Nominee – vacant

11.Section nominations to the Group Executive

a. Beaver Scouts – Vacant
b. Cub Scouts – Vacant c. Scouts – Vacant

12.Acceptance of the GSL’s and Section nominations to the Group Executive

Proposed by Rob Seconded by Claire

13.Group Nomination of representative to the District Executive

Jayne

14.Nomination of auditor of accounts for 2020/2021

Fiona Roberts is happy to continue

15.Chairpersons closing remarks

T here were no closing remarks as the chair was absent

17TH STRETFORD, QUEST SCOUT GROUP INCOME AND EXPENDITURE ACCOUNT 2020/21 YEAR ENDING 31/03/21

Beaver Other Income Beaver Subs Cub Other Income Cub Subs Scout Other Income Scouts Subs Explorer Other Income Explorer Subs Bank Interest Bedding Plant Sale Membership to Group Membership Account Diff Capitation Fees Donation / Grants Gift Aid Ground Rent Group Camp Insurance Jamboree Leader Expenses Leader Training Room Hire Scouting Equipment Service & Repairs to HQ Social / Fund Raising Events Stationary Utilities TOTAL	INC 20/21 INC 19/20 £ £ 0.00 1,675.00 Beaver Section Expenditure 1,093.05 1,895.40 Beaver Subs 0.00 1,253.98 Cub Section Expenditure 1,227.60 2,204.55 Cub Subs 145.00 2,646.71 Scout Section Expenditure 573.30 1,515.15 Scouts Subs 0.00 Explorer Section Expenditure 1,000.35 953.55 Explorer Subs 3.38 33.52 Bank Charge 1,133.86 Bedding Plant Sale 4,805.58 7,793.47 Membership to Group 234.88 Membership Account Diff 66.00 Capitation Fees 20,000.00 540.00 Donation 8,130.26 Gift Aid Ground Rent 120.00 1,025.00 Group Camp Insurance Jamboree Leader Expenses Leader Training 4,166.66 5,511.65 Room Hire 15.00 414.96 Scouting Equipment Service & Repairs to HQ 1,336.07 Social / Fund Raising Events Stationary Utilities Surplus for Year 20/21 33,149.92 £ TOTAL	EXP 20/21 EXP 19/20 NETT 20/21 £ £ £ 215.12 2,708.10 -215.12 1,093.05 969.93 3,093.52 -969.93 1,227.60 412.06 3,754.87 -267.06 573.30 81.97 481.27 -81.97 1,000.35 3.38 702.09 0.00 4,805.58 20.88 -20.88 2,912.00 3,855.75 -2,912.00 20,000.00 0.00 300.00 375.00 -300.00 185.00 420.00 -65.00 528.64 498.47 -528.64 0.00 0.00 10.00 0.00 4,166.66 854.09 487.11 -839.09 3,573.12 2,016.40 -3,573.12 876.25 0.00 4.65 61.76 -4.65 4,330.22 3,533.21 -4,330.22 18,762.24 15,490.21
		33,149.92 £ 18,762.24 £

17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP BALANCE SHEET 2020/21

ASSETS AS AT 31/03/20 Cash in Hand Current Account Build' & Maint' Account Membership Account Beaver Account Cub Account Scout Account Explorer Account Surplus on Year 2019/20 TOTAL	REG. CHARITY No. 521677 £ ASSETS AS AT 31/03/21 £ 2037.65 Cash in Hand 27.70 19594.51 RBS Account 29171.29 16646.55 Lloyds' Account 25502.62 520.88 Membership Account 500.00 2709.57 Beaver Account 3587.50 1905.60 Cub Account 2163.27 1773.57 Scout Account 2079.81 3361.02 Explorer Account 4279.40 18,762.24 67,311.59 £ TOTAL 67,311.59 £	REG. CHARITY No. 521677 £ ASSETS AS AT 31/03/21 £ 2037.65 Cash in Hand 27.70 19594.51 RBS Account 29171.29 16646.55 Lloyds' Account 25502.62 520.88 Membership Account 500.00 2709.57 Beaver Account 3587.50 1905.60 Cub Account 2163.27 1773.57 Scout Account 2079.81 3361.02 Explorer Account 4279.40 18,762.24 67,311.59 £ TOTAL 67,311.59 £
		67,311.59 £

AUDITORS REPORT TO THE MEMBERS OF 17TH STRETFORD, (1ST LOSTOCK) QUEST SCOUT GROUP

I have audited the financial information provided by the members and have where necessary relied upon the representations of the Treasurer.

In my opinion the financial statements give a true and fair view of the state of the groups affairs at 31st March 2021, and of its results for the year then ended

Auditor

F. S. Roberts 4th July 2021