1[st] Southport (Ainsdale) Scout Group Registered Charity Number 521673
Trustees’ Report and Accounts for year ending 31 December 2021
Trustees Report for the year ending 31 December 2021 for 1[st] Southport (Ainsdale) Scout Group .
The Trustees are pleased to present their report together with the financial statement of the Charity for the year ending 31 December 2021.
Legal and administrative information is set out in Appendix A and forms part of this report. The financial statement complies with current statutory requirements, Policy Organisation and Rules of the Scout Association (hereafter referred to as POR) and the Statement of Recommended Practice - Accounting and Reporting by Charities.
Objects of the Charity
The Charity is a registered member of the Scout Association, which is part of a world-wide educational youth movement and is committed to equality of opportunity for all young people.
The Aim of the Scout Association is to promote the development of young people in achieving their physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult Leadership.
The main objective of the Charity is the application of this method.
Organisation
1[st] Southport (Ainsdale) Scout Group is an Open Scout Group forming part of the Sefton North District of Merseyside County within the Scout Association of the United Kingdom. The Charity as a part of the Scout Association is governed by its POR (https://www.scouts.org.uk/por).
The Group Executive are the Trustees of the Charity and the method of appointing/ electing members of the Group Executive Committee is contained within POR. The Trustees confirm that the Group Executive Committee has been constituted in accordance with POR.
The Group Council is the body to which the Group Executive Committee is accountable and the role and constitution of the Group Council can be found in POR.
Investment Powers
Powers of investment are conferred upon the Scout Association by its Royal Charter and limit the manner in which funds may be invested. Any investments held must be registered in such a way as to show that they are held on trust for the Charity and that they are not the private property of individuals including those appointed as trustees.
Review of the Activities and Future Developments
Scouting
The year commenced with the Group having some 144 boys and girls as members of the various training units and 31 warranted leaders and helpers. At the end of the year the number of members of the training units had increased to 146 and the warranted leaders/ helpers had increased to 36.
The Scout Association continues to review its Programme and structure to ensure that Scouting remains relevant and continues to be a driving force in the 21st century and so the activities of the Charity continue to evolve. The Scout Association has produced its vision for Scouting in 2023 and the Group is involved as a part of Sefton North District in working towards embracing this vision.
2021 continued to be a challenging year for Scouting due to the continued effects of the Coronavirus pandemic. We were able to hold limited face to face meetings and socially distanced events for part of the year and continued with providing a scouting experience for our members via online channels.
Future Developments
The trustees are committed to continuing to support the provision of an International Camp for its Scout section members once every four years and the next International Camp which was scheduled to be held in 2022 will take place once the rules relating to Scouts travelling abroad are relaxed.
The Group continue to support Sefton North District by providing accommodation for an Explorer Unit in the south of Southport. This continues to place a strain upon the space available within our Headquarters for other Scouting activities and consequently the trustees will be looking at options to develop/ extend our Headquarters in the future.
Reserves Policy & Risk Management
The Trustees constantly monitor the Charity's activities in order to determine future policies and to assess the risks to which it is exposed.
As indicated previously the Charity is part of the Scout Association and as such is governed by POR. The Trustees are satisfied that the Charity operates within POR and by virtue of compliance with POR the Charity is provided with the security that exposure to major risks has been mitigated. In addition, the Trustees have an approved Financial Control in place, which further mitigates the risks associated with cash handling by individual training units and designated Trustees.
Financial statement
The financial statement for the year ending 31 December 2021 is attached to this report. It has been approved by the Trustees and is accompanied by the associated Independent Examiner’s Report. This Independent Examiner’s Report does not indicate any problems associated with the finances of the Charity.
The balance of income over expenditure was a surplus of £18,679.14.
The Group’s cash and bank balances at the end of the Financial Year include £13,408.76 in the Rothwell Account and £6,241.53 as a provision to date in respect of the annual subscription payable to the Sefton North District Scout Council at 31 March 2022.
The Rothwell Account exists to make provision for an International Camp as mentioned above. This account is primarily sourced by Gift Aid recoveries from HMRC.
This report together with the information contained within financial statement was approved by the Trustees and was signed on behalf of the Trustees by the Group Chair.
V O’Malley Group Chair
For and on behalf of the Trustees of 1[st] Southport (Ainsdale) Scout Group. Juner 2022
Appendix A to the Trustees Report for the year ending 31 December 2021 for 1[st] Southport (Ainsdale) Scout Group .
1[st] SOUTHPORT (AINSDALE) SCOUT GROUP LEGAL AND ADMINISTRATIVE INFORMATION
- (1) Name of Charity : 1[st] Southport (Ainsdale) Scout Group
(2) Registration: The Charity is registered with the Scout Association and its registered number is 35904.
The Scout Association is governed by a Council of between 300 and 500 members as determined by the Royal Charter of 1912 and the Supplemental Royal Charters of 1949, 1959, 1967 and 1991.
1[st] Southport (Ainsdale) Scout Group is a registered charity (Registration No 521673)
(3) (a) Trustees on the date the Report was approved.
Victoria O’Malley Group Chairman Samuel Robinson Group Treasurer Julie Johnson Group Secretary Mark Furness Group Scout Leader Diane Tierney Assistant Group Scout Leader Bethan Kiernan Section Leader Margaret Lawler Section Leader Laura Reevey Section Leader Lydia Dawbarn Section Leader Amanda McCarter Anneliese Rimmer Section Leader Trevor White Stephanie Morgan Kristine Jarman Tracy Nicols
(b) Method of appointment or election of Trustees.
The Charity is part of the Scout Association and as such is governed by its Policy, Organisation and Rules (POR).
The Group Executive Committee of the Charity are the Trustees and the method of appointing/ electing members to the Executive Committee is contained within POR. The Trustees confirm that the Group Executive Committee has been constituted in accordance with POR.
(4) Address of the principal office of the Charity
Pinfold Hall, Pinfold Lane Ainsdale Southport MERSEYSIDE PR8 3QH
(5) Bankers
The principal bankers of the Charity are:
HSBC Chapel Lane Formby L37 4DN
(6) Independent Examiner
Mr M Glover 6 Stockham Lane Halton Village RUNCORN WA7 2PS
1st Southport (Ainsdale) Scout Group.
Charity Registration No. 521673
Income and Expenditure Account Year Ending 31 December 2021
----- Start of picture text -----
Income 2021 2020 Expenditure 2021 2020
SCOUT ACTIVITIES SCOUT ACTIVITIES
Subscriptions 12,013.25 8,799.75 Subscriptions to District 8,208.00 8,085.00
International Camp 0.00 0.00 Books Badges Engraving 1,432.61 1,000.30
Camps/ Comps/ Trips 1,327.00 1,411.00 Equipment Hire/ Purchase/ Repair 194.41 519.82
Unit Specific Scouting Activities 0.00 0.00 Leader Training/ Uniforms 384.08 185.00
International Camp 0.00 0.00
Camps/ Comps/ Trips 1,123.90 685.48
Transport/ Petrol 0.00 0.00
Unit Specific Scouting Activities 1,854.68 837.72
13,340.25 10,210.75 13,197.68 11,313.32
OTHER INCOME GROUP MAINTENANCE
Social and Fund Raising 920.60 458.20 Telephone Post Stationery 484.70 594.85
Gift Aid Repayment 0.00 7,244.97 Fire Extinguisher Maintenance 637.60 618.00
Bank Interest/ Charges/ Dividends 10.04 22.18 Building & Grounds Maintenance 464.47 2,687.34
Hall Hire 7,463.50 1,755.00 Cleaning 859.46 561.22
Donations 1,000.00 40.00 Refuse Collection 243.00 239.00
Covid-19 Leisure Grant 17,431.00 10,000.00 Electricity 1,295.61 2,014.00
Equipment Hire/ Sale 0.00 83.95 Insurance 3,767.20 3,667.20
Water Charges 362.53 219.63
Business Rates 98.52 0.00
26,825.14 19,604.30 8,213.09 10,601.24
OTHER OUTGO
MPLC Licence 0.00 0.00
AGM & Audit 0.00 0.00
Sundry Outgo 75.48 29.94
75.48 29.94
TOTAL INCOME 40,165.39 29,815.05 TOTAL OUTGO 21,486.25 21,944.50
SURPLUS / (DEFICIT) FOR THE PERIOD 18,679.14 7,870.55
----- End of picture text -----
1st Southport (Ainsdale) Scout Group.
Charity Registration No. 521673
Balance Sheet Year Ending 31 December 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Balance Brought Forward | 49,185.05 | 41,314.50 | |||
| Surplus/(Deficit) for the Year | 18,679.14 | 7,870.55 | |||
| Balance Carried Forward | 67,864.19 | 49,185.05 | |||
| represented by:- | |||||
| INVESTMENTS | |||||
| GROUP TREASURER OPERATED ACCOUNTS | |||||
| HSBC - Current Account No.31440780 | 23,076.88 | 14,653.69 | |||
| HSBC - Deposit Account No.71440799 | 40,527.62 | 30,024.54 | |||
| 63,604.50 | 44,678.23 | ||||
| INDIVIDUAL UNIT TREASURER OPERATED ACCOUNTS | (See Note 3) | ||||
| HSBC - GSL Account No 01440810 | 526.07 | 851.33 | |||
| HSBC - Willow Beavers Account No 41440853 | 523.74 | 506.55 | |||
| HSBC - Maple Beavers Account No 82063328 | 537.13 | 507.27 | |||
| HSBC - Panther Cub Account No 91440829 | 581.25 | 497.56 | |||
| HSBC - Tiger Cub Account No 71500600 | 553.11 | 504.31 | |||
| HSBC - Lockhart Scout Account No 21462687 | 455.45 | 571.82 | |||
| HSBC - Peake Scout Account No 91440845 | 557.14 | 502.43 | |||
| HSBC - Fundraising Account No 01550683 | 525.80 | 355.20 | |||
| 4,259.69 | 4,296.47 | ||||
| SHARES | |||||
| BARCLAYS Plc | (See Note 4) | 433.84 | 340.30 | ||
| 433.84 | 340.30 | ||||
| CASH BALANCES | |||||
| Treasurers Cash/Cheques | 0.00 | 210.35 | |||
| 0.00 | 210.35 | ||||
| DEBTORS/CREDITORS | |||||
| Debtors | (See Note 5) | 0.00 | 0.00 | ||
| Creditors | (See Note 5) | 0.00 | 0.00 | ||
| 0.00 | 0.00 | ||||
| SHARES ( at Book Value) | |||||
| BARCLAYS Plc | (See Note 4) | (433.84) | (340.30) | ||
| (433.84) | (340.30) | ||||
| 67,864.19 | 49,185.05 | ||||
| V O'MALLEY | S. F. ROBINSON. | ||||
| GROUP CHAIR | GROUP TREASURER. |
I have examined the above Balance Sheet and attached Income and Expenditure Account and have issued an Examination Report dated
M GLOVER
1st SOUTHPORT (AINSDALE) SCOUT GROUP
Charity Registration Number 521673
NOTES TO THE ACCOUNTS - YEAR ENDING 31 DECEMBER 2021
(1) Scout Headquarters (Buildings).
In line with previous accounting practice the value of the Scout Headquarters is treated as fully depreciated for the purposes of producing the Balance Sheet.
The Building is currently insured for a value of £679,159
(2) Scout Headquarters (Contents) and Group Equipment.
Previously adopted accounting policy showed all Contents of the Scout Headquarters and Group equipment held by the Group at 1st January 2021 as being fully depreciated for the purposes of producing the Balance Sheet at the end of the last financial year.
Consequently, all Contents and Equipment added during the current period have been fully depreciated for the purposes of producing the current Balance Sheet.
The Contents and General Equipment are insured for a value of £116,621
The Group Treasurer and Unit Leaders are maintaining a full inventory of all property owned by the Group.
(3) Individual Unit Treasurer Operated Accounts.
The Group Treasurer holds details of all the Bank and Building Society Accounts operated by Unit Treasurers at 01 January 2021 and 31 December 2021.
(4) Shares.
During the period coverd by these accounts the Group held windfall shares in Barclays Plc. The number of shares throughout the period was 232. The details of the holding are as follows:-
| Name of Company |
Number of Shares |
Original Date Received |
Book Value |
Market Value at 01 January 2021 |
Market Value at 31 December 2021 |
|---|---|---|---|---|---|
| Barclays Plc | 232 | 20 Oct. 2001 | £0.00 | £340.30 | £433.84 |
(5) Creditors/ Debtors.
There were no Creditors or Debtors at the end of the Financial Year.
(6) Rothwell Account.
The Rothwell Account exists to make provision for an International Camp to be held approximately once every four years.
At 31 December 2021 the balance of this account was £13,408.76
(7) District Subscriptions.
The Subscriptions collected throughout the year include an element to cover the annual Subscription payable to District.
At 31 December 2021 the amount held in respect of the annual District Subscription was £6,241.53
Independent Examiner's Report to the Trustees of the 1[st] Southport (Ainsdale) Scout Group
I report on the accounts of the Group for the year ended 31[st ] December 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 3.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
-
which gives me reasonable cause to believe that in, any material respect, the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act ; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Name: ....................................................................................................... Qualification: .............................................................................................
Address: .................................................................................................... ...................................................................................................................
Date: .........................................................................................................