1[st] Southport (Ainsdale) Scout Group Registered Charity Number 521673
Trustees’ Report and Accounts for year ending 31 December 2020
Trustees Report for the year ending 31 December 2020 for 1[st] Southport (Ainsdale) Scout Group .
The Trustees are pleased to present their report together with the financial statement of the Charity for the year ending 31 December 2020.
Legal and administrative information is set out in Appendix A and forms part of this report. The financial statement complies with current statutory requirements, Policy Organisation and Rules of the Scout Association (hereafter referred to as POR) and the Statement of Recommended Practice - Accounting and Reporting by Charities.
Objects of the Charity
The Charity is a registered member of the Scout Association, which is part of a world-wide educational youth movement and is committed to equality of opportunity for all young people.
The Aim of the Scout Association is to promote the development of young people in achieving their physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local national and international communities. The method of achieving the Aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult Leadership.
The main objective of the Charity is the application of this method.
Organisation
1[st] Southport (Ainsdale) Scout Group is an Open Scout Group forming part of the Sefton North District of Merseyside County within the Scout Association of the United Kingdom. The Charity as a part of the Scout Association is governed by its POR (https://www.scouts.org.uk/por).
The Group Executive are the Trustees of the Charity and the method of appointing/ electing members of the Group Executive Committee is contained within POR. The Trustees confirm that the Group Executive Committee has been constituted in accordance with POR.
The Group Council is the body to which the Group Executive Committee is accountable and the role and constitution of the Group Council can be found in POR.
Investment Powers
Powers of investment are conferred upon the Scout Association by its Royal Charter and limit the manner in which funds may be invested. Any investments held must be registered in such a way as to show that they are held on trust for the Charity and that they are not the private property of individuals including those appointed as trustees.
Review of the Activities and Future Developments
Scouting
The year commenced with the Group having some 163 boys and girls as members of the various training units and 44 warranted leaders and helpers. At the end of the year the number of members of the training units had decreased to 154 and the warranted leaders/ helpers had increased to 45.
The Scout Association continues to review its Programme and structure to ensure that Scouting remains relevant and continues to be a driving force in the 21st century and so the activities of the Charity continue to evolve. The Scout Association has produced its vision for Scouting in 2023 and the Group is involved as a part of Sefton North District in working towards embracing this vision.
2020 was a challenging year for Scouting due to the effects of the Coronavirus pandemic. We were unable to hold face to face meetings or events after 23[rd] March and had to find online solutions to continue providing a scouting experience for our members.
Future Developments
The trustees are committed to continuing to support the provision of an International Camp for its Scout section members once every four years and the next International Camp which was scheduled to be held in 2022 will take place once the rules relating to Scouts travelling abroad are relaxed.
The Group continue to support Sefton North District by providing accommodation for an Explorer Unit in the south of Southport. Once face to face scouting recommences this will continue to place a strain upon the space available within our Headquarters for other Scouting activities and consequently the trustees are looking at options to develop/ extend our Headquarters in the future.
Reserves Policy & Risk Management
The Trustees constantly monitor the Charity's activities in order to determine future policies and to assess the risks to which it is exposed.
As indicated previously the Charity is part of the Scout Association and as such is governed by POR. The Trustees are satisfied that the Charity operates within POR and by virtue of compliance with POR the Charity is provided with the security that exposure to major risks has been mitigated. In addition, the Trustees have an approved Financial Control in place, which further mitigates the risks associated with cash handling by individual training units and designated Trustees.
Financial statement
The financial statement for the year ending 31 December 2020 is attached to this report. It has been approved by the Trustees and is accompanied by the associated Independent Examiner’s Report. This Independent Examiner’s Report does not indicate any problems associated with the finances of the Charity.
The balance of income over expenditure was a surplus of £7,870.55.
The Group’s cash and bank balances at the end of the Financial Year include £13,407.40 in the Rothwell Account and £8,206.42 as a provision to date in respect of the annual subscription payable to the Sefton North District Scout Council at 31 March 2021.
The Rothwell Account exists to make provision for an International Camp as mentioned above. This account is primarily sourced by Gift Aid recoveries from HMRC.
This report together with the information contained within financial statement was approved by the Trustees and was signed on behalf of the Trustees by the Group Chair.
V O’Malley Group Chair
For and on behalf of the Trustees of 1[st] Southport (Ainsdale) Scout Group. October 2021
Appendix A to the Trustees Report for the year ending 31 December 2020 for 1[st] Southport (Ainsdale) Scout Group .
1[st] SOUTHPORT (AINSDALE) SCOUT GROUP LEGAL AND ADMINISTRATIVE INFORMATION
- (1) Name of Charity : 1[st] Southport (Ainsdale) Scout Group
(2) Registration: The Charity is registered with the Scout Association and its registered number is 35904.
The Scout Association is governed by a Council of between 300 and 500 members as determined by the Royal Charter of 1912 and the Supplemental Royal Charters of 1949, 1959, 1967 and 1991.
1[st] Southport (Ainsdale) Scout Group is a registered charity (Registration No 521673)
(3) (a) Trustees on the date the Report was approved.
Victoria O’Malley Group Chairman Samuel Robinson Group Treasurer Julie Johnson Group Secretary Mark Furness Group Scout Leader Diane Tierney Assistant Group Scout Leader Bethan Kiernan Section Leader Margaret Lawler Section Leader Laura Reevey Section Leader Lydia Dawbarn Section Leader Amanda McCarter Anneliese Rimmer Section Leader Trevor White Stephanie Morgan Kristine Jarman From 07 June 2020 Tracy Nicols From 07 June 2020
(b) Trustees who also served during the period covered by the Report .
Carole Priestner Until 21 February 2020
(c) Method of appointment or election of Trustees.
The Charity is part of the Scout Association and as such is governed by its Policy, Organisation and Rules (POR).
The Group Executive Committee of the Charity are the Trustees and the method of appointing/ electing members to the Executive Committee is contained within POR. The Trustees confirm that the Group Executive Committee has been constituted in accordance with POR.
(4) Address of the principal office of the Charity
Pinfold Hall, Pinfold Lane Ainsdale Southport MERSEYSIDE PR8 3QH
(5) Bankers
The principal bankers of the Charity are:
HSBC Chapel Lane Formby L37 4DN
(6) Independent Examiner
Mr M Glover 6 Stockham Lane Halton Village RUNCORN WA7 2PS
1st Southport (Ainsdale) Scout Group.
Charity Registration No. 521673
Income and Expenditure Account Year Ending 31 December 2020
| Income | 2020 | 2019 | Expenditure 2020 |
2019 | ||||
|---|---|---|---|---|---|---|---|---|
| SCOUT ACTIVITIES | SCOUT ACTIVITIES | |||||||
| Subscriptions | 8,799.75 | 18,564.00 | Subscriptions to District 8,085.00 |
8,394.50 | ||||
| International Camp | 0.00 | 0.00 | Books Badges Engraving 1,000.30 |
3,540.22 | ||||
| Camps/ Comps/ Trips | 1,411.00 | 13,381.25 | Equipment Hire/ Purchase/ Repair 519.82 |
3,060.62 | ||||
| Unit Specific Scouting Activities | 0.00 | 446.00 | Leader Training/ Uniforms 185.00 |
129.98 | ||||
| OTHER INCOME | 10,210.75 | 32,391.25 | International Camp 0.00 Camps/ Comps/ Trips 685.48 Transport/ Petrol 0.00 Unit Specific Scouting Activities 837.72 GROUP MAINTENANCE |
11,313.32 | 0.00 13,877.64 851.97 2,223.05 |
32,077.98 | ||
| Social and Fund Raising | 458.20 | 2,484.93 | Telephone Post Stationery 594.85 |
661.07 | ||||
| Gift Aid Repayment | 7,244.97 | 5,311.42 | Fire Extinguisher Maintenance 618.00 |
640.36 | ||||
| Bank Interest/ Charges/ Dividends | 22.18 | 59.04 | Building & Grounds Maintenance 2,687.34 |
1,004.31 | ||||
| Hall Hire | 1,755.00 | 3,440.00 | Cleaning 561.22 |
781.57 | ||||
| Donations | 40.00 | 604.10 | Refuse Collection 239.00 |
235.00 | ||||
| Covid-19 Leisure Grant | 10,000.00 | 0.00 | Electricity 2,014.00 |
1,372.00 | ||||
| Equipment Hire/ Sale | 83.95 | 19,604.30 | 0.00 | 11,899.49 | Insurance 3,667.20 Water Charges 219.63 Business Rates 0.00 OTHER OUTGO MPLC Licence 0.00 AGM & Audit 0.00 Sundry Outgo 29.94 |
10,601.24 29.94 |
3,667.20 305.50 534.24 19.00 0.00 0.00 |
9,201.25 19.00 |
| TOTAL INCOME | 29,815.05 | 44,290.74 | TOTAL OUTGO | 21,944.50 | 41,298.23 | |||
| SURPLUS / (DEFICIT) FOR | THE PERIOD | 7,870.55 | 2,992.51 |
1st Southport (Ainsdale) Scout Group.
Charity Registration No. 521673
Balance Sheet Year Ending 31 December 2020
| 2020 | 2019 | ||||
|---|---|---|---|---|---|
| Balance Brought Forward | 41,314.50 | 38,321.99 | |||
| Surplus/(Deficit) for the Year | 7,870.55 | 2,992.51 | |||
| Balance Carried Forward | 49,185.05 | 41,314.50 | |||
| represented by:- | |||||
| INVESTMENTS | |||||
| GROUP TREASURER OPERATED ACCOUNTS | |||||
| HSBC - Current Account No.31440780 | 14,653.69 | 7,885.85 | |||
| HSBC - Deposit Account No.71440799 | 30,024.54 | 29,902.36 | |||
| INDIVIDUAL UNIT TREASURER OPERATED ACCOUNTS | (See Note 3) | 44,678.23 | 37,788.21 | ||
| HSBC - GSL Account No 01440810 | 851.33 | 540.40 | |||
| HSBC - Willow Beavers Account No 41440853 | 506.55 | 417.55 | |||
| HSBC - Maple Beavers Account No 82063328 | 507.27 | 539.47 | |||
| HSBC - Panther Cub Account No 91440829 | 497.56 | 78.25 | |||
| HSBC - Tiger Cub Account No 71500600 | 504.31 | 553.23 | |||
| HSBC - Lockhart Scout Account No 21462687 | 571.82 | 547.98 | |||
| HSBC - Peake Scout Account No 91440845 | 502.43 | 479.74 | |||
| HSBC - Fundraising Account No 01550683 | 355.20 | 0.00 | |||
| SHARES | 4,296.47 | 3,156.62 | |||
| BARCLAYS Plc | (See Note 4) | 340.30 | 416.76 | ||
| CASH BALANCES | 340.30 | 416.76 | |||
| Treasurers Cash/Cheques | 210.35 | 369.67 | |||
| DEBTORS/CREDITORS | 210.35 | 369.67 | |||
| Debtors | (See Note 5) | 0.00 | 0.00 | ||
| Creditors | (See Note 5) | 0.00 | 0.00 | ||
| SHARES ( at Book Value) | 0.00 | 0.00 | |||
| BARCLAYS Plc | (See Note 4) | (340.30) | (340.30) | (416.76) | (416.76) |
| 49,185.05 | 41,314.50 | ||||
| V O'MALLEY | S. F. ROBINSON. | ||||
| GROUP CHAIR | GROUP TREASURER. |
I have examined the above Balance Sheet and attached Income and Expenditure Account and have issued an Examination Report dated
M GLOVER
Charity Registration Number 521673
1st SOUTHPORT (AINSDALE) SCOUT GROUP
NOTES TO THE ACCOUNTS - YEAR ENDING 31 DECEMBER 2020
(1) Scout Headquarters (Buildings).
In line with previous accounting practice the value of the Scout Headquarters is treated as fully depreciated for the purposes of producing the Balance Sheet.
The Building is currently insured for a value of £642,500
(2) Scout Headquarters (Contents) and Group Equipment.
Previously adopted accounting policy showed all Contents of the Scout Headquarters and Group equipment held by the Group at 1st January 2020 as being fully depreciated for the purposes of producing the Balance Sheet at the end of the last financial year.
Consequently, all Contents and Equipment added during the current period have been fully depreciated for the purposes of producing the current Balance Sheet.
The Contents and General Equipment are insured for a value of £109,793
In addition the Trailer is insured for a value of £3,000.
The Group Treasurer and Unit Leaders are maintaining a full inventory of all property owned by the Group.
(3) Individual Unit Treasurer Operated Accounts.
The Group Treasurer holds details of all the Bank and Building Society Accounts operated by Unit Treasurers at 01 January 2020 and 31 December 2020.
(4) Shares.
During the period coverd by these accounts the Group held windfall shares in Barclays Plc. The number of shares throughout the period was 232. The details of the holding are as follows:-
----- Start of picture text -----
Name of Number of Original Date Book Market Value at 01 Market Value at
Company Shares Received Value January 2020 31 December 2020
Barclays Plc 232 20 Oct. 2001 £0.00 £416.76 £340.30
----- End of picture text -----
(5) Creditors/ Debtors.
There were no Creditors or Debtors at the end of the Financial Year.
(6) Rothwell Account.
The Rothwell Account exists to make provision for an International Camp to be held approximately once every four years.
At 31 December 2020 the balance of this account was £13,407.40
(7) District Subscriptions.
The Subscriptions collected throughout the year include an element to cover the annual Subscription payable to District.
At 31 December 2020 the amount held in respect of the annual District Subscription was £8,206.42
Independent Examinerfs Report to the Trustees of the 181 Southport (Ainsdale) Scout Group I report on the accounts ol Ihe Group for the year ended 31W December 2020 which comprise the Statement of Finanual Activitses, the BaL2nce Sheet and related notes set out on pages 1 to 3. This report is made solely to the trustees in accordartt wilh Section 145 of the charib.es Act 2011_ My wgrk has been undertaken sothat I might slate to the charity'strusteesthose matters l am required to state tothem in an Independent Examiner's report and for no olher purpose. To the fullest extent pemiitted by law. I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. Re$pectJve responsibllities of Trustees and Examiner The Group'slDistrict's trustees are responsiblè for the preparation of the accounts. They consider that an audtt is not required for this year (under Seclion 144 of the chanb.es Act 2011 (the Charities Actll and ihat an independeftt e¥aminalion is neeLled. It is my responsibility to.. Examine the aw)unts {uniJpr SectK)n 145 of the Charitie5 ALtI: To follow the Procedures laid down in the General Directions gT¥en by the Charty Commissioner5 (unoer Section 14515)Ibl of the charib.es Adl". and To stale whether particular matter5 have come to rny attenlion Basis ol Indgpendenl Examing¢$ Trport My exarninal'on was carried out in accordance wilh the General Directs'ons given by tIE Charity Commi$sK)n8rs. An exarninab'on includes a review of the accounting records kept by the GrouplDistricl and a comparison of the accounts psented with those recoids. It É150 includes Considerati ol any unusual items or d1sd0suS in the accounts, and seeking explanations from you as trustees con¢ming any SUL matters. The PffKedLJf8s undertaken do not provide all the evidence that would be required In an audQ. and consequenty no opinion 15 given as to whether the accounts p sent a'true and fair view and the report is limtled to Ihose matters set out in the statement below. Independent Examinerfs statement In )nnectIOn with my exanmnalion, no matter has ne to my attenlion= l. which gives me reasonable cause to bel¥e that in. any material respecl, the requirements lo keep accounting records in aCcOrdar vAth Seclion 130 ofthe Chanli85 Act", and to prepare acuunls which aco)rd with Ihe accounting rec4)rts and comply with Ihe aca)unbng requifemenls of Ihe Charities Act have not been met,. or 2. lo which. in my opinion, attenti( should be dM¥n in cffder to enable a proper underslanding of the acwunls to be reached. Name.. Qualificat. ............................................................-......-...--.-..-.-. -.-... Address". D8'.