**Sefton North District Scout Council** _Registered Charity Number 521672_ **Trustees’ Report and Accounts for period 01 March 2021 to 28 February 2022** Sefton North District Scout Council AGM Pack - 11 July 2022 Page 4 of 12 The Trustees are pleased to present their report together with the financial statement of the Charity for the period 01 March 2021 to 29 February 2022 Legal and administrative information is set out in Appendix A and forms part of this report. The financial statement complies with current statutory requirements, Policy Organisation and Rules of the Scout Association (hereafter referred to as POR (https://www.scouts.org.uk/por)) and the Statement of Recommended Practice - Accounting and Reporting by Charities. ## **Objects of the Charity** The Scout Association is part of a world-wide educational youth movement and is committed to equality of opportunity for all young people Sefton North District Scout Council is the electoral body which supports Scouting in the Southport and Formby areas of Merseyside. The Aim of the Scout Association is to promote the development of young people in achieving their physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The main objective of Sefton North District Scout Council is the application of this method within the Sefton North District of Merseyside County in the United Kingdom and, in particular, as laid down in POR, to provide leadership advice and support for Scout Groups within boundaries determined by County Headquarters in consultation with the County and District Commissioners. ## **Organisation** Sefton North District Scout Council is a part of the Scout Association and as such is governed by its POR. The District Executive are the Trustees and the method of appointing/ electing members of the District Executive Committee is contained within POR. The Trustees confirm that the District Executive Committee has been constituted in accordance with POR. The District Scout Council is the body to which the District Executive Committee is accountable and the role and constitution of the District Scout Council is also governed by POR. ## **Investment Powers** Powers of investment are conferred upon the Scout Association by its Royal Charter and limit the manner in which funds may be invested. Any investments held must be registered in such a way as to show that they are held on trust for the Charity and that they are not the private property of individuals including those appointed as trustees. Sefton North District Scout Council AGM Pack - 11 July 2022 Page 5 of 12 **Related Parties** 'Waterside Lodge' is the Charity's District Headquarters building situated on Marine Drive, Southport, Merseyside. During the period covered by this report the Charity owned a company limited by guarantee (Waterside Lodge Southport Ltd.) which operates Waterside Lodge on the Charity’s behalf. Waterside Lodge provides meeting and activity facilities for all members of Sefton North District Scout Council. Additionally, Waterside Lodge and its facilities are available for use by other community groups (a condition of lottery funding received) and are also hired to third parties on a commercial basis. On 28 February 2022 Samuel Robinson and David Morton were trustees of the Charity and directors of Waterside Lodge Southport Limited. ## **Review of the Activities and Future Developments** During the period covered by this report the Charity continued to face significant challenges due to the continued effects of Coronavirus Pandemic. The District, in line with National Scouting guidelines, had periods where face to face scouting was interrupted or had to be on a very restricted basis. The Charity continued to use online methods to deliver scouting activities and events at home to its young members when face to face scouting was restricted. Our young people and volunteers have continued to show a tremendous level of grit, resilience and determination during this time and have continued to face unprecedented, unexpected and significant personal challenges. They have kept connected, supported each other to have hope, and navigated their way through their own challenges of the pandemic. We couldn’t be prouder of each and every one of our members. They have achieved so much. The Charity provides the supporting framework for individual Scout Groups throughout Southport and Formby. Locally, this is provided by teams of District Leaders, administrators and supporters who provide the necessary resources and support. At the end of January 2022 the Charity had 1,247 registered members with the Scout Association of which 938 were youth members. Significantly, at a local level, the Charity has developed a District Headquarters and training facility, known as Waterside Lodge. This provides unparalleled facilities and opportunities to members in Southport, Formby and beyond. The facility continued to enjoy an excellent level of usage during the period of this report. Usage has been by both members and non-members of the Scout Association. The trustees are pleased to report that the Charity has continued to secure grants and donations to develop the facilities and to purchase new equipment. ## **Reserves Policy & Risk Management** The Trustees constantly monitor the Charity's activities in order to determine future policies and to assess the risks to which it is exposed. As indicated previously the Charity is part of the Scout Association and as such is governed by POR. The Trustees are satisfied that the Charity operates within POR and by virtue of compliance with POR the Charity is provided with the security that exposure to major risks has been mitigated. The Charity owns a limited company which has assumed the daily management/ operation of Waterside Lodge. This Company has developed a risk management strategy approved by the Trustees. Sefton North District Scout Council AGM Pack - 11 July 2022 Page 6 of 12 **Financial statement** The financial statement for the period 01 March 2021 to 28 February 2022 is attached to this report. It has been approved by the Trustees and is accompanied by the associated Independent Examiner’s Report. This Independent Examiner’s Report does not indicate any problems associated with the finances of the Charity. It can be noted from the financial statement that the limited company continues to provide many of the day to day expenses associated with the running of Waterside Lodge and the activities that it provides. The Trustees are pleased that the Charity is receiving such assistance from Waterside Lodge Southport Ltd. Additionally, Waterside Lodge Southport Ltd. has provided the Charity with charitable donations in the form of additional development of our premises, much needed structural repairs and equipment and cash. This report together with the information contained within financial statement was approved by the Trustees and was signed on behalf of the Trustees by the District Treasurer (in the absence of a District Chair). C K Caton District Chair For and on behalf of the Trustees of Sefton North District Scout Council. June 2022 Sefton North District Scout Council AGM Pack - 11 July 2022 Page 7 of 12 **Appendix A to the Trustees Report for the period 01 March 2021 to 28 February 2022 for Sefton North District Scout Council** . ## **SEFTON NORTH DISTRICT SCOUT COUNCIL LEGAL AND ADMINISTRATIVE INFORMATION** - **(1) Name of Charity** : Sefton North District Scout Council - **(2) Registration:** Sefton North District Scout Council is the electoral body which supports Scouting in Southport and Formby and its registration number with the Scout Association is 16909. The Scout Association exists by authority of a Royal Charter, granted by King George V in 1912 and supplemented by further Charters granted by King George VI and Queen Elizabeth II. The Scout Association is governed by a Council of between 300 and 500 members as determined by the Royal Charter of 1912 and the Supplemental Royal Charters of 1949, 1959, 1967 and 1991. Sefton North District Scout Council is a registered charity (Registration No 521672) ## **(3) (a) Trustees on the date the Report was approved.** Charles Caton District Chair w.e.f. 28 October 2021 Margaret Vandermeer District Secretary w.e.f. 06 December 2021 Samuel Robinson District Treasurer Sid Ludlow District Commissioner Alexandra Clark District Explorer Scout Commissioner Benjamin Dickinson District Scout Network Commissioner Ian Mathison David Morton w.e.f. 15 November 2021 ## **(b) Trustees who served during the period of the Report.** Lucy James 01 March 2021 to 28 February 2022 Mark Sheil 01 March 2021 to 28 October 2021 Sam Oldland 01 March 2021 to 28 October 2021 Sefton North District Scout Council AGM Pack - 11 July 2022 Page 8 of 12 ## **(c) Method of appointment or election of Trustees.** The Charity is part of the Scout Association and as such is governed by its Policy, Organisation and Rules (POR). The District Executive Committee of the Charity are the Trustees and the method of appointing/ electing members to the Executive Committee is contained within POR. The Trustees confirm that the District Executive Committee has been constituted in accordance with POR. ## **(4) Address of the principal office of the Charity** Waterside Lodge Marine Drive Southport MERSEYSIDE PR8 1RY ## **(5) Bankers** The principal bankers of the Charity are: HSBC Bank Plc Chapel Lane Formby Merseyside L37 4DN ## **(6) Solicitor** Formby Law Ltd Marion House 23 / 25 Elbow Lane Formby LIVERPOOL L37 4AB ## **(7) Independent Examiner** K A Farr & Co 6-8 Botanic Road Churchtown Southport MERSEYSIDE PR9 7NG Sefton North District Scout Council AGM Pack - 11 July 2022 Page 9 of 12 Page1 Sefton North District Scout Council Registsred Charity No. 521672 Receipts and Payments Accounts For tho year ended 28 February 2022 Unrestrictsd Funds Restricted Funds Totsl 2021 Totsl 2020 Receipts and Payments Racoipts Grants received Minibus income Scout Association Membership Fees Badges Scouting aclivfties and events Donations Interest received Total Receipts 1,040 47,233 280 6,455 9,939 1,040 47,233 280 6,455 9,939 143 51,838 652 8,006 9,175 15 69,829 64.948 S4,948 Payments Direct Charitable Scouting activities and events Minibus expenses Scout Association Membership Fees Badges Personal accident insurance 13,228 1,244 35,144 939 84 50,639 13,228 1.244 35,144 939 84 50,639 12,219 1.122 40,172 1,066 84 54,663 Administration and General Insurance Repairs and renewals Bank charges Miscellaneous expenses Accountancy 5,811 2,665 187 51 1,544 1,580 3,342 187 51 1,544 1,560 3,342 1,238 1,560 11,274 Payments Sub Total 53,981 53,981 85,937 Asset Purchases Ile$$ Sales) 3,787 3,787 58,456 Payments in advance 83 83 112,9541 Total Payments 57,851 57,851 109,439 Nat of rac8iptsllpaym8ntsl 7.097 7,097 139,S101 Transfer between funds 433 14331 Cash funds last yoar ènd 44,861 756 45,617 85,227 Cash fund$ thls yoar end 52,391 323 52,714 45,617 Sefton North District Scout Council AGM Pack- 11 July 2022 Page 10of12 Page 2 S•fton North Distriet Seout Couneil Règistsrèd Charity No. 521672 Statèmènt of Assèts and Liabilitiès at 28 Fèbruary 2022 Unrestrictsd Restrieted Funds Funds Cash Funds Cash at bank 52,391 323 Fund to whlch asset belongs Orlglnal Cost Assets retalned for the charlty's own use Property Property Equipment, fixtures and fittings Equipment, fixtures and fittings Minibus IYN63EUZI Unrestricted Restricted Unrestricted Restricted Unrestricted 18,475 7(X),721 128,943 164,326 18,248 1,030,713 Liabilities Fund to which liability belongs Amount due K.A. F8tr & Co invoice due Unrestricted 1,620 TRUSTEE TRUSTEE Iprlnt namel Iprfnt namel date date Sefton North District Scout Council AGM Pack- 11 July 2022 Page11of12 Page 3 Independent Exarninerfs Reporttothe Trv8tgvJ of thg Sgfton North thstrict Scoutcovncil I reporton the accounts ofthe Distri￿fOr the yearended 28 February2022, which are sel out on pages 1 and 2. Respectlve re$ponslbllftleB olthe tNstees and examlner under9ectyon 144 ofthe Choribes Act 2011 lthe2011 Act) and that an Independent examinotion is needed It IÈ rnyreÈPDnsibilityto-. examine the axount5 under section 145 of ihe 2011 Act., to follow th8 procédur88 laid do￿ In th8 Gonéral Dir8rbDn$ giv8n byth8 Chatity Cornmission und8r S￿11]n 145151 of thé 2011 Ad." and 10 state whetherparticular mattets have comets my attenbon. 8asls of Independentexamlnerfs report My 8xsrnin8tion was c8rri8d out In accordanc8Wlth thé G8n8rs1 Diréctlolls givén byth8 Charity comtn18s￿Tr. An 8Xatninstion Includés s réw8wofth8 èttounting records kept by thè tharityand È tomp8ri8M olthe£¢¢ount8 prèsented V47th tho$e rèCOrd$. It ￿$0 In¢ludÈS È ttsn$iderthtsn ol any unusual items ordiScIosure3 In the BCCOunts and seeking explBnations the trustees concerning any such mBtters. The yoceduie3 undertaken do not provide all the evidence that WOU￿ be required In an audiiand, consequenuy, no opinion Is given as w whetherlhe accounts present a'lrue and fair view, and th& report 1$ limited lo thos8 matters seloul In the slel8menl below. Independentexamlnefs statement In rtnnection with myexaminètion, no matterhas cometo myèttention 1 thich gives me reasonat4e ￿uSe lo believe thai, In any ma*rial respect, the requirements.. to keep accgunling re￿r￿S In awordan¢8wilh S. 130 oflh8 Charitie$ 2011, and to prepare accounts which accord the accounting rEcords and tD cDmFAywith thesccounting requirernents of the 2011 Aet hsve not beèn met, or 2 10 which, In my opini(￿. attention should be drwNn ITr OrdertoeDa￿0 ? propgr un¢erstsn¢ing gf the a￿￿untsto rgathgd. ..MS. ￿0. FARR, F.C. K.L Farr& Co. Chartered Aceountsn 6-8 Botanic Roail ChU￿hlOwn Southport erseyslde PR9 TNG Oate 09 June 2022 Sefton North District Scout Council AGM Pack- 11 July 2022 Page 12of12