2021-03-31-accounts - 16th Lancaster (St Paul's) Scout Group

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Trustees’ Annual Report for the period

From 1/4/2020 To 31/3/2021

Charity name: 16TH LANCASTER (ST PAUL’S) SCOUT GROUP Charity registration number: 521575

Objectives and Activities

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SORP
reference
Summary of the purposes Para 1.17 The primary objective of the Group is that of the
of the charity as set out in Scout Association generally, namely:
its governing document ‘to actively engage and support young people in
their personal development, empowering them to
make a positive contribution to society.’
The Values of Scouting
As Scouts we are guided by these values:
 Integrity - We act with integrity; we are
honest, trustworthy and loyal.
 Respect - We have self-respect and respect
for others.
 Care - We support others and take care of
the world in which we live.
 Belief - We explore our faiths, beliefs and
attitudes.
 Co-operation - We make a positive
difference; we cooperate with others and
make friends.
The Scout Method
Scouting takes place when young people, in
partnership with adults, work together based on
the values of Scouting and:
 enjoy what they are doing and have fun
 take part in activities indoors and outdoors
 learn by doing

share in spiritual reflection
 take responsibility and make choices
 undertake new and challenging activities
 make and live by their Promise.
Summary of the main Para 1.17 and The activities of the Group are:
1.19
activities in relation to  The provision of the Scouting programme for 6–14
those purposes for the year old members
public benefit, in
particular, the activities,
projects or services
identified in the accounts.
Statement confirming Para 1.18 The Group meets the Charity Commission's public
whether the trustees have benefit criteria under both the advancement of
had regard to the education and the advancement of citizenship or
community development headings.
guidance issued by the
Charity Commission on
public benefit
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Achievements and Performance

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SORP reference
When we entered lockdown in 2020, sections met
online using Zoom. This was a very different Scouting
experience and didn’t suit everyone but, to the credit of
our leaders, they kept going and some parents told us
Summary of the main
Para 1.20 it was the highlight of their child’s week. Meeting again
achievements of the
face-to-face (outside) was a step closer to normal and
charity, identifying the
sections managed hikes and trails, games and
difference the charity’s
challenges. Most importantly, they enabled our Young
work has made to the
People to meet with their peers – to talk and socialise in
circumstances of its ways they had been missing. I am proud that through
beneficiaries and any difficult times 16th Lancaster has continued to fulfil our
wider benefits to society vision of what Scouting is all about: the fun, the
as a whole. friendships, the adventure and providing Skills for Life.
At the end of March 2021 we had 65 young people on
the register from a variety of cultural and socio-
economic backgrounds within the local area.
Local authority grants were used to undertake repairs
on the building and refurbish the main hall and kitchen,
in order to expand the activities available to users and
improve health and safety of the premises.
The Group's Income and Expenditure is very
small and as a consequence, does not have
Investment performance Para 1.41 sufficient funds to invest in longer-term
investments such as stocks and shares. The
against objectives
Group has therefore adopted a low risk strategy
to the investment of its funds. All funds are held
in cash using only mainstream banks or building
societies or The Scout Association's Short Term
Investment Service.
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Financial Review

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Review of the charity’s Para 1.21 16 [th] Lancaster is in a sound financial position due to
financial position at the careful management of expenditure and the benefit of
end of the period some COVID related grants from the Local Authority
during the period. We have continued to collect
subscriptions, at a reduced rate, throughout the
pandemic in order to support the continued delivery of
an online programme and running costs.
Statement explaining the Para 1.22 The Group's policy on reserves is to hold
policy for holding sufficient resources to continue the charitable
reserves stating why activities of the group should income and
fundraising activities fall short. The Group
they are held
Executive Committee considers that the group
should hold a sum equivalent to 12 months
running costs, circa £10,000.
The Group held reserves of approximately £20,000
against this at year end. This is above the level
required for operating expenses. However this can be
explained by the need for planned works updating and
renovating the hut and also the uncertainty brought
about by multiple lockdowns resulting in a suspension
of activities during the COVID 19 pandemic.
Amount of reserves held Para 1.22 £20,000
Reasons for holding zero Para 1.22 None
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reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
Additional information (optional)
You may choose to include further statements where relevant about:
The principal source of funds is member subscriptions,
which are typically £35 per term (£105 per annum).
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
The Group's Income and Expenditure is very small and
as a consequence, does not have sufficient funds to
Investment policy and invest in longer-term investments such as stocks and
Para 1.46 shares. The Group has therefore adopted a low risk
objectives including any
strategy to the investment of its funds. All funds are
social investment policy
held in cash using only mainstream banks or building
adopted societies or The Scout Association's Short Term
Investment Service.
The Group Executive Committee has identified
the major risks to which they believe the Group
A description of the Para 1.46 is exposed which are:
principal risks facing the 1.1.1 Injury to Leaders, Helpers, Supporters or
charity Members
The Group supports compliance with the Safety
Policy and ensures appropriate risk assessment;
elimination, reduction and control measures are
taken to reduce the likelihood of any injuries.
In addition, through membership fees, the
Group contributes to the Scout Association’s
national accident insurance policy.
1.1.2 Damage to Buildings, Property or
Equipment
The Group would request the use of buildings,
property and equipment from neighbouring
organisations. The Group has sufficient
buildings and contents insurance in place to
mitigate against permanent loss.
1.1.3 Reduced Income from Subscriptions and
Fund Raising
The Group is primarily reliant upon income from
subscriptions and fund-raising. The Group holds
adequate reserves to ensure the continuity of
activities should there be a major reduction in
income. The committee could also raise the
value of subscriptions to increase the Group
income either temporarily or permanently.
1.1.4 Reduction or Loss of Leaders
The Group is totally reliant upon volunteers to
run and administer the activities of the Group. If
there were a reduction in the number of
volunteers to an unacceptable level, then there
would have to be a contraction, consolidation or
closure of activities or sections.
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1.1.5 Reduction or Loss of Members

If there were a reduction in membership of a particular section or the Group as a whole then there would have to be a contraction, consolidation or closure of a section.

Structure, Governance and Management

Description of charity’s trusts: Type of governing Para 1.25 The Group’s governing documents are those of document The Scout Association. They consist of a Royal (trust deed, royal Charter, which in turn gives authority to the Bye Laws of the Association and the Policy, charter) Organisation and Rules (POR) of the Scout Association. How is the charity Para 1.25 The Group is a trust established under the constituted? Policy, Organisation and Rules of the Scout (e.g unincorporated Association. association, CIO)

The Group Scout Council is the electoral body to which the Group Executive Committee is accountable. Membership of the Group Scout Council is open to:

Scouters
Group Active Support Managers and members
Colony Pack and Troop Assistants
Skills Instructors
Administrators
Advisers
Patrol Leaders
All Parents of Beavers, Cubs and Scouts
The sponsoring authority or its nominee
Any other supporters, including former Scouts and their parents, admitted by the Group Scout Leader, the Group Executive Committee or the Group Scout Council
The District Commissioner and District Chair are ex-officio members of the Group Scout Council.
The Group is led by a Group Scout Leader and managed by a Group Executive Committee. They are accountable to the Group Scout Council for the satisfactory running of the Group.

The Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.

Members of the Executive Committee must act collectively as charity Trustees of the Scout Group, and in the best interests of its members to:

Comply with the Policy, Organisation and Rules of The Scout Association
Protect and maintain any property and equipment owned by and/or used by the Group
Manage the Group finances.
Provide insurance for people, property and equipment.
Provide sufficient resources for Scouting to operate. This includes, but is not limited to, supporting recruitment, other adult support, and fund-raising activities.
Promote and support the development of Scouting in the local area.
Manage and implement the Safety Policy locally
Ensure that a positive image of Scouting exists in the local community.
Appoint and manage the operation of any sub-Committees, including appointing a Chair to lead the sub-Committees
Ensure that Young People are meaningfully involved in decision making at all levels within the Group
The opening, closure and amalgamation of sections as necessary.
And all other duties as set out in Policy, Organisation and Rules.

Trustee selection Para 1.25 The trustees are appointed in accordance with methods including the Policy, Organisation and Rules of the Scout details of any Association. constitutional provisions

e.g. election to post or name of any person or body entitled to appoint one or more trustees

Reference and Administrative details

Charity name 16TH LANCASTER (ST PAUL’S) SCOUT GROUP

Registered charity 521575 number Charity’s principal 16[th] Lancaster (St Paul’s) Scout Group Hut, address Dorrington Rd, Lancaster. LA14TD

Names of the charity trustees who manage the charity

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Name of person (or
Dates acted if not for
Trustee name Office (if any) body) entitled to
whole year
appoint trustee (if any)
Lisa Patterson Group Exec
1 Member
2 Lindsay Butcher Group Secretary
Michelle Smart Group Exec
3 Member
4 Nigel Davis Group Treasurer
Group Chair (Sept
5 Adam Murfitt 2021 onwards)
6 Daniella Martin GSL
John Gedge Group Secretary
7
(to Sept 2021)
Steven Quayle Group Chair (to
Sept 2021)
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Corporate trustees – names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements None

for safe custody and segregation of such assets from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

None

Other optional information

None

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) D.Martin Full name(s) Daniella Martin

Position (eg Group Scout Leader Secretary, Chair, etc)

Date 05/02/2022

16th lancaster St Paul S(wt Gro Receipts and Payments ACCInt Year Ended 31 Mvth 2021 Seciion RECEIPTS 49LOJ (HARITABLE PAYMEPIt5 433.75 24955 270. 5924 n9.63 1375.31 MerntwshipSub5ttiptsor Less HQFee,County &(IstFKtI Athr(Support&Tr3wm¥e& LeiTrJini Don?titylS Le8acie5 Camp Retapts IXherrr1Iar IncomE.acENMyrece¥ts SubTotal I L43S) 5617.40 pwchaseofmatwiab &equiprnent 162.01 29.41 3.70 OAN) GrantsfroMothÈrsouttos 5ubTotal 2 2316921 403.51 178.54 20441.94 FUNORAFSRIG IGROSSI Trrt 1 nmaSp0st FreS jumb$ 95f 610.(YJ BPathng Otsr2 SubTota3 rs INVESYMEKf INCOME CMhÈt2 Dk & Builthng&xiety Interest C71ARItLf PAYMÈt4TSSubTotal I FuN[>RAIN EXPENSESSubTotsl 2 TOTALGROSS EXPEP4DttUfiE 20441.94 80.00 20521.94 JTot4 LwtioDsLwcies & S5mllar Grantsstthtotal 2 Fundraw£ Igro55) subtots13 Investmert Incos$Jbt14 Tor41 Gr¢h55 iDtrrfne %17AO 295LX).27 IESSTOTAL 6ROSS EKPEtIDttURE 20521.94 SUBn)TAL-fA46FUNDTH15YEAJI 8978.33 2951X)17 I36652 2075S.66 34420.68 Totsl 2544235 Andw Wh5te NW D*is tbatr: 181W21