Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 1 st Shaw Scout Group
Other names the charity is known by
Registered charity number (if any) 1 9 5 2 5 9
HQ registration number 1 0 0 1 0 3 4 1
Charity’s principal address Hunger Hill, Kershaw Street, Shaw
Postcode O L 2 7 A J
Names of the charity trustees who manage the charity
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(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Colin Baker | Trustee | ||
| Les Hamer | Trustee | ||
| Marc O'Neill | Trustee | ||
| Paul Cooper | Trustee | ||
| Judith Kenny | Trustee | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
Type of advisor Name Address
1 LT700001 (14 September 2024)
| Section B | Structure, governance and management |
|---|---|
| Description of the charity’s trusts Type of governing document (e.g. trust deed, constitution) How the charity is constituted (e.g. trust, association, company) Trustee selection methods (e.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) Policies and procedures adopted for: The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. The Group is a trust established under its rules which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. You may choose to include additional information, where relevant, about: The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 6 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them |
|
| The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. |
|
| The Group is a trust established under its rules which are common to all Scouts. |
|
| The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. |
|
| The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 6 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high- quality and safe programmes that gives young people skills for life. |
2 LT700001 (14 September 2024)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
|---|---|
| Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered. |
3 LT700001 (14 September 2024)
| Section C | Objectives and activities |
|---|---|
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| r adventures, teamwork, practical learning and community inv |
4 LT700001 (14 September 2024)
Additional details of the objectives and activities (optional information but encouraged as best practice)
| statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement Youmay chooseto include further |
All volunteers give their time freely and receive no payment or financial benefit for their roles within the Group. |
|---|---|
| The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
|
| Section D | Achievements and performance |
| Summary of the main achievements of the charity during the year |
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During the year, the Group continued to grow, successfully establishing a new Beaver section towards the end of the year, with membership numbers increasing steadily. Building on the strong foundations of the previous year, we completed the long-planned extension during the summer closure and continued to improve our outdoor spaces. Alongside these developments, young people took part in camps, hikes and challenges that helped build skills, confidence and teamwork. |
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12 months running costs, circa £20,000. The Group held reserves of approximately £23,000 against this at year end. This is above the level/below required for operating expenses. However this can be explained by our extension coming in under budget |
Details of any funds materially in deficit
5 LT700001 (14 September 2024)
(circumstances plus steps to eliminate)
none
Further financial review details (optional information)
You may choose to include additional information, where relevant, about: • the charity’s principal sources of funds (including any fundraising); The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. • how expenditure has supported the key objectives of the charity; The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements. • investment policy and objectives;
Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them)
| Plans for future periods (details of any significant activities planned to achieve them) |
We will look to gain grant funding or raise money by fundrais |
|---|---|
| Section G | Declaration |
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) C.Baker Full name(s) Colin Baker Position (eg Secretary, Chair) Lead Volunteer Date 3 1 0 1 2 6
6 LT700001 (14 September 2024)
| 2024-2025 | |
|---|---|
| Income | |
| Building Hire | 5,486.00 |
| Donaton | 4,906.17 |
| Events | 40.00 |
| Events - Beavers | 28.00 |
| Events - Cubs | 6.00 |
| Events - Group | 662.00 |
| Events - Scouts | 170.00 |
| Events - Squirrels | 75.00 |
| Subs - Beavers : Thurs | 2,782.00 |
| Subs - Beavers : Weds | 435.00 |
| Subs - Cubs : Thurs | 4,766.00 |
| Subs - Cubs : Tues | 1,255.50 |
| Subs - Scouts | 3,237.00 |
| Subs - Squirrels | 1,907.50 |
| Expense | |
| Actvity Equipment | 680.00 |
| Admin | 8.50 |
| Bank Fees | 257.30 |
| Camping Equipment | 0.00 |
| Events - Group | 0.00 |
| Extenton 2024/25 | 33,241.36 |
| Membership Costs | 12,478.84 |
| Pety Cash book | 9,850.00 |
| Utlites - Gas | 3,460.55 |
| Utlites - Water | 0.00 |
| Account balances | |
| 1st Shaw subs Account | 5,164.69 |
| 1st Shaw Hunger Hill account | 17,806.68 |
| Summary | |
| Account balance brought forward | 57,191.95 |
| Total income | 25,756.17 |
| Total expenditure | 59,976.55 |
| Net income | -34,220.38 |
| Account balance carried forward | 22,971.37 |
LT700005 – Scrutineer’s Report to the Trustees (July 2019)
Template for the scrutineer's report to the trustees
Scrutineer's Report to the Trustees of [Insert Scout Group/District Name]
I report on the accounts of the Group/District for the year ended …......31/03/2024...................................................
Respective responsibilities of Trustees and Scrutineer
As the Group's/District's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
Basis of Scrutineer's Statement
In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out in the Financial Report in OSM.
Scrutineer's Statement
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: .Sarah Dunne..................................... Address: .813 Rochdale Road .Royton....................................... Oldham..................................................................................................................... .Lancs OL2 5UW................................................................................................ Date: . 03/02/2026.........................................................................................................