# **Trustees’ Annual Report and Accounts 1 April 2020 to 31 March 2021** ## **Charity name: Blackpool District Scout Council Charity registration number: 521534** The Trustees of the Charity present their report with the financial statements of the charity for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **Constitution** Blackpool District Scout Council (“BDSC”) is registered as a Charity in England number 521534. The date of registration is 8 November 1966. The rules of the Charity are stipulated by the Policy, Organisation and Rules ("POR") of The Scout Association, itself a Charity registered in England (No. 306101) and incorporated by a Royal Charter dated 4 January 1912. There is a formal Constitution of Blackpool District Scout Council which is in force. ## **Objectives and Activities** **Objectives -** The aim of BDSC is that of The Scout Association; the purpose of Scouting is to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potential; as individuals, as responsible citizens and as 1 members of their local, national and international communities. These benefits are available to all young people and are therefore considered to be a public benefit under Section 4 of the Charities Act 2011. The method of achieving the aim of the Scout Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, guided by adult leadership. The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives. The charity’s main objective is to ‘actively engage and support young people in their personal development, empowering them to make a positive contribution to society’. Our goal is to continue to grow, become more inclusive, to be shaped by young people and to make a bigger impact in our communities. The Trustees value the contribution made to the Charity by its volunteers and considers that good communications and relationships with its people and its members to be very important and makes relevant information available to all. The success of the Charity can only be put down to its people, uniformed and non-uniformed leaders, supporters and of course its young people. **Activities -** The work of the District has been challenging during the pandemic where many of the Scout Groups met virtually to undertake a variety of activities and meetings. Face to face meetings have been put on hold whilst we determine will continue to provide better futures for more of our young people which continues to be exciting and relevant and allows them to enjoy the “Everyday Adventure”. We will continue to focus on: - providing a fun, enjoyable, high quality programme for our members. - ensuring that Scouting is clearly understood, more visible, trusted, respected and widely seen as playing a role in today's society. - having more well trained, better supported and motivated adult volunteers - providing good quality, practical locations to support our Scouting programme 2 We have some wonderful volunteers in Blackpool District and the time and commitment that our people provide so selflessly for the benefit of Scouting is very much appreciated. We have many volunteers who work directly with our young people and many who work behind the scenes, all of whom provide valuable support to ensure that the young people in Blackpool get the best Scouting experience possible. When people think about Scouting, camping is one of the first things that come to mind. We haven’t been able to experience outdoor activities including camping, but we hope to get back to this in the future. Similarly members have not been able to experience the various international experiences that are usually available to our young people and Leaders. We have a comprehensive training scheme for all our members providing specific training for Beaver, Cub, Scout, Explorer Scout and Network leaders as well as training for all our trustees and adult volunteers. This has been operated using online courses which have been completed by many whilst we have been in lockdown. We also support our leaders with first aid training, safety and safeguarding for all volunteers that are in contact with young people. The Mowbreck camp site forms a key part of the Charity’s activities and financial support has been provided by District for development activities and ongoing maintenance of the site for the benefit of those young people both within and outside of Scouting. The site has benefitted from the toilet block refurbishment which has involved installing a new accessible toilet and improved washing facilities. Thanks to the new Mowbreck team and all the volunteers who have provided valuable support to upgrade the facilities at the site. BDSC are also grateful for a number of contributions and kind bequests which will be used for the good of the District over the coming year. **Social investments -** Whilst no actual monetary financial investment has been made to non-scouting projects, the trustees would like to point out that the charity supports all young people, not just those in Scouting: and Mowbreck is used by a wide range of organisations which help and encourage young people from all sorts of backgrounds. BDSC continues to adopt the clear Equal Opportunities Policy of The Scout Association in that no young person or person volunteering their service shall receive less favourable treatment on the basis of, nor suffer disadvantage by reason of: - ethnicity - 3 gender - age - sexual orientation - additional needs - nationality – religion. BDSC continues to embrace the objectives set down in the Disability Discrimination Act 1995. ## **Financial Review** District income in the past has been garnered from a small levy on top of the annual Membership fee and the annual St George’s Day Dinner Dance. Due to the pandemic our income has been greatly reduced as these funds have not been available to us. Any income received is normally utilised in the many charitable activities supporting the young people in annual events such as the Swimming Gala, Carol Service and St Georges Day events. We also provide grant funding to Scout members to enable them to attend various international visits and each year allocate a sum in the accounts to meet future commitments to ensure that we can support young people on the International Jamboree and help with other International visits. Our investments and the income they generate are included in the financial report. With interest rates at an all-time historic low and dividend yields likely to remain suppressed for some time BDSC will keep the investments under review. ## **Accounting Principles** – - BDSC is registered with HMRC for Gift Aid. - The charity raises funds from the public but does not work with professional fundraisers or commercial participators. - The charity does not have trading facilities. - No trustees receive any remuneration, payments or benefits from the charity. - The charity owns a training campsite and the land is freehold. It is not depreciated. - The Trustees ensure that the reserves are sufficient, reviewed regularly and are in line with Charity Commission recommendations. These reserves are at a low figure due to reduction in income due to the pandemic and will be reviewed in September 2021 to ensure that reserves are returned to their pre-Pandemic levels. - Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 4 - Restricted funds can only be used for particular purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 5 ## **Structure, Governance and Management** ## **Organisational structure** The management of Operational Scouting within Blackpool is vested in the District Commissioner, supported by the District Team comprising the Deputy District Commissioners, Assistant District Commissioners, Group Scout Leaders, Adult and Young Leaders. The management of the business of Blackpool District Scout Council is vested in the Trustees of the Charity who make up the District Executive who consist of- ## Ex-officio Members - District Chair, nominated annually by the DC, at the AGM. - District President - District Commissioner - District Youth Commissioner - District Scout Network Commissioner - District Explorer Scout Commissioner. - District Treasurer, elected at each District AGM - District Secretary, elected at each District AGM ## Nominated members: - - Persons nominated annually by the District Commissioner, in consultation with the District Chair, and approved by the District AGM ## Elected members: - - Six elected by the members of the Scout Council, such that each serves a maximum of two years (with three retiring each year having completed their term of office). Co-opted members: - 6 - Additionally, the Executive Committee has powers to co-opt additional members (who will have particular skills needed). The District Executive is accountable to the BDSC which is established in accordance with the District Constitution and the Scout Association's POR and meets annually at the AGM. The District Executive meets at least four times a year. Reports are presented from key representatives to highlight key items of business and when required, Executive approval. 7 ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Trustee name Office (if any)
ExOfficio
Councillor Lily Henderson MBE District President (deceased)
Victoria DaSilva MBE District Commissioner
Katherine O’Connor MBE District Chair
Elizabeth Abbott District Secretary
Janet Hardy District Treasurer
Ellie Harrison District Youth Commissioner
Gabrielle Howson Tax District Youth Commissioner
Emily Jackson District Network Advisor
Joanna Hacking District Explorer Scout
Commissioner
Elected
Philip Mather (appointed 2018) PR and Publicity Manager
*
Irene Wheatley (appointed Scout Active Support Unit Manager
2018) *
Peter Rumley (appointed 2018) ADC International
*
Ted Cooper (appointed 2018) * ADC Cubs – ACC Cubs
Stewart Swan (appointed July ADC Scouts
2019) **
Heather Clegg (appointed July Assistant Beaver Leader – 45 [th] Bpl
2019) **
Nominated
Reid Skipper District Adviser
Joan Swan Deputy District Commissioner
Steve Williamson District Advisor
**----- End of picture text -----**
8 **----- Start of picture text -----**
Christine Fitton BEM JP Vice President
Geoff Platt Vice President
Laurance Hancock
**----- End of picture text -----**
* Extended to AGM 2021 due to Executive not meeting as frequently in 2020/21 due to the Pandemic ** Extended to AGM 2022 due to Executive not meeting as frequently in 2020/21 due to the Pandemic. 9 ## **Declarations** The trustees declare that they have approved the trustees’ report above. **Signed on behalf of the charity’s trustees** **Signature: Katherine O’Connor Full name:** Katherine O’Connor **Position:** Chair **Date: Signature: Victoria DaSilva Full name:** Victoria DaSilva **Position:** District Commissioner **Date:** Follow our Adventure …….. Website: www.blackpoolscouts.org.uk Facebook: https://www.facebook.com/BlackpoolScouts/ 10 Twitter: https://twitter.com/BlackpoolScouts Instagram: https://www.instagram.com/BlackpoolScouts/ You Tube: https://www.youtube.com/user/BlackpoolScouts Email: info@blackpoolscouts.org.uk **Receipt s** Membership fees received **Blackpool District Scout Council Receipts and Payments account Year Ending 31st March 2021 2021 2020 £ £ £ £** 28453 11 ||Payments to
County||22596|| |---|---|---|---|---| |||||5857| ||Membership fees|2988
6||| ||Interest and dividends
received|512||579| ||Donatio
ns|650||2740| ||Training|0||0| ||Badge Receipts|3039||3713| ||Dinner Dance|25||5453| ||Loan Repayments|550||780| ||Swimming Gala|0||133| ||District Camp|0||17325| ||Jamboree/International fund raising|0||617| ||Fundraising|54||0| ||Bag
Pack|0||1659| ||Youth United Fund/Closure of 20th
Bpl|0||1178| ||Sundry Income|0||60| ||Advance
Membership/DDance|0||15684| ||57th Blackpool|2858||1659| |||3757
4||57437| |||||| ||**Section Income**|||| ||Gang Show|395||16102| ||12|||| |income||| |---|---|---| |Beaver scout section income|0|233| |Cub scout section income|57|14885| |Scout Section Income|0|2148| |Explorer scout section
income|1807|8294| |Mowbreck income|2747
5|2927| |Mowbreck Beer Festival
income|0|6386| |SASU income|241|370| |Service Team Income|0|0| ||2997
5|51344| |**Total Receipts**|6754
9|108781| ||**Blackpool District Scout Council**||| |---|---|---|---| ||**Receipts and Payments account**||| ||**Year Ending 31st March 2021**||| |||**2021**|**2020**| |||**£**|**£**| ||**Payments**||| ||Membership Fees|2380
9|| 13 ||Dinner Dance
costs|292|3180| |---|---|---|---| ||Insurances|811|959| ||Jamboree/Internationals|1450|1958| ||Badge Payments*|1930|5110| ||St Georges Day/Founders
Day|74|239| ||Development|1500
0|642| ||District Camp|0|19176| ||Training|286|3592| ||AGM/Carol Service|0|545| ||District Expenses|1359|1306| ||Storage costs|0|312| ||Swimming Gala|602|725| ||Bag
Pack|0|1797| ||Web Storage/Hosting|0|426| ||Hardship Grant|0|85| ||Distribution of YUF Funds|0|1428| ||Donatio
ns|0|240| ||Advance Ddance|0|713| ||57th Blackpool|4230|2789| ||||| ||||| |||4984
3|45221| ||**Section Costs**||| ||Gang Show costs|1183|15923| ||Beaver scout section costs|90|484| ||Cub scout section costs|3391|16164| ||Scout Section|103|2191| 14 ||costs|costs|||| |---|---|---|---|---|---| ||Explorer scout section costs||2731||6435| ||SASU costs||0||134| ||Mowbreck costs||7042||4232| ||Mowbreck Beer Festival
costs||0||6574| ||Service Team
costs||0||0| ||||1454
0||52137| ||**Total Payments**||6438
3||97358| ||**Net Surplus/(Defcit)for the year**||3166||11423| ||
Less Advance M'ship/Ddance/57th
receipts||2858||17343| ||Plus Advance Ddance/57th
payments||4230||3502| ||**Actual Net/Surplus(Defcit) for**
**year**||4538||-2419| ||||||| ||**Blackpool District Scout Council**|||`|| ||**Statement of Assets and Liabilities**||||| ||**Year Ending 31st March 2021**||||| |||**2021**||**2020**|| ||**£**|**£**
**£**||**£**|| ||**Assets**||||| ||**Blackpool District Scout Council**||||`||| |---|---|---|---|---|---|---|---| ||**Statement of Assets and Liabilities**||||||| ||**Year Ending 31st March 2021**||||||| ||**2021**||||**2020**||| ||**£**|**£**||**£**||**£**|| |**Assets**|||||||| 15 ||Monetarybalances(cash and|bank)|1068
31||103704| |---|---|---|---|---|---| ||**Investment**
**assets**||||| ||Scout short term investment
fund|2685
1||26650|| ||Rayner funds: 668.6 units||||| ||in the Charities Ofce||||| ||Investment Fund at
Valuation|1198
6||9933|| ||||3883
6||36583| ||||1456
67||140287| ||**Non-monetary assets**||||| ||Mowbreck training centre at
cost|883||883|| ||Stock of badges at cost|3642||3335|| ||Ofce Equipment|610||610|| ||
Trophies|10||10|| ||||5145||4838| ||||1508
12||145126| ||**Loans**||||| ||To
groups/individuals||800||1596| ||||1516
12||146722| ||**Liabiliti**
**es**||||| ||Advance payments 21/22||1343
2||15047| ||Due to groups||0||1372| ||||1381
80||130303| 16 ||**Represented by**||| |---|---|---|---| ||Reserves brought forward|1346
50|137612| ||Net surplus/(defcit) for the
year|3166|11423| ||Increase/(reduction) in value of investment funds|2053|-222| ||Increase/(reduction) in value of non monetary assets|307|-333| ||increase/(reduction) in loans|-796|-863| ||Less increase/(reduction) in liabilities|-2987|12967| ||**Reserves carried forward**|1423
65|134650| ||Independent Examiners Report to the Trustees of the Blackpool District Scout Council||| ||I report on the accounts of the district for theyear ending31st March 2021 which are set out onpages 1||to 3| ||**Respective responsibilities of trustees and examiner**||| The districts trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year under Section144(2) of the Charities Act 2011 (the 2011 act) and that an independent examination is needed. It is my responsibility to: - -1 examine the accounts under section145 of the 2011 act - -2 to follow the procedureslaid down in the general diections given by the Charity Commission under section 145(5)(b)of the 2011 act; and - -3 to state whether particular matters have come to my attention. ## **Basis of independent examiners report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting recordskept by the Districtand a comparison of the accounts presented with those records. It also includes consideration of any unusual itms or disclosures in the accounts and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below. ## **Independent examiners** 17 ## **statement** In connection with my examination, no other matter has come to my attention: |**statement**
In connection with my examination, no other matter has come to my attention:|**statement**
In connection with my examination, no other matter has come to my attention:|**statement**
In connection with my examination, no other matter has come to my attention:|**statement**
In connection with my examination, no other matter has come to my attention:| |---|---|---|---| |
a)
which gives me reasonable cause to believe that in any material aspect the requirement to prepare|||| |accounts which accord with the accounting records and comply with the accounting requirements|||| |of the 2011 act have not been met; or|||| |b)
which in my opinion,attention should be drawn in order to enable a proper understanding of
the|||| |accounts to be reached.|||| |Mike Heed
Signe
d:
AMHeed|||| |6 Hexham Ave|||| |Thornton
Cleveleys|||| |FY5 2NP
Date:
17.06.2021|||| ||||| |**Blackpool District Scout Council**|||| |**Notes to the Accounts**|||| |**Year Ending 31st March 2021**|||| ||Note 1||| ||**Cash at bank and in hand**||| |||**2021**|**2020**| ||**Exec accounts**|**£**|**£**| ||Caf bank current account|16711|14370| ||Caf bank gold account|39129|51144| ||Raynor account||2594| ||Jamboree
Account||200| |||55839|68308| |Note 1|||||| |---|---|---|---|---|---| |**Cash at bank and in hand**|||||| ||**2021**|||**2020**|| |**Exec accounts**|**£**|||**£**|| |Caf bank current account||16711||14370|| |Caf bank gold account||39129||51144|| |Raynor account||||2594|| |Jamboree|||||| |Account||||200|| |||55839||68308|| 18 ||**Section**
**Accounts**||| |---|---|---|---| ||Explore
rs|3205|3899| ||Mowbreck|22155|1722| ||Beer Festival|5059|5059| ||Gang Show|12861|13718| ||Cubs|3302|6637| ||Beaver
s|2048|2138| ||Scouts|476|580| ||SASU|1456|1215| ||Service Team|429|429| |||50991|35397| ||**Total**|106831|103704| ||||| **Blackpool District Scout Council Notes to the Accounts continued g 31st March 2021** Note 2 **Analysis of Reserves** ||**Blackpool District Scout Council**
**Notes to the Accounts**
**continued**
**Year Ending 31st March 2021**
Note 2|**Blackpool District Scout Council**
**Notes to the Accounts**
**continued**
**Year Ending 31st March 2021**
Note 2| |---|---|---| ||**Analysis of Reserves**|| |||
**2021**
**2020**| |||Total Reserves
142365
134650| |||less:| |||Non monetary assets+
19377
22853| |||loans and
liabilities| |||Restricted Funds| 19 |||Rayner Bequest
14950
12527| |---|---|---| |||Butterworth
Bequest
15378
15378| |||Designated Funds| |||
Jamboree and
Internationals
5231
4681| |||Mowbreck
22155
1722| |||Beer Festival
5059
5059| |||Explore
rs
3205
1811| |||Gang Show
12862
13718| |||SASU
1456
1215| |||Service Team
429
429| |||Future events
0
1265| |||Greathead Fund
2249
1749| |||Youth Commissioner Fund
88
88| |||MembershipFees
30000
30000| |||**Free Reserves**
9927
22155| ||**Reserves**|**Policy**| |||The District mainly raises its running costs from its members and has limited capacity for other fund| |||raising, therefore the trustees exercise a prudent approach to their free reserves policy: the trustees| |||will initiate additional fund raising when free reserves fall to below the equivalent of 2 years annual| The District mainly raises its running costs from its members and has limited capacity for other fund raising, therefore the trustees exercise a prudent approach to their free reserves policy: the trustees will initiate additional fund raising when free reserves fall to below the equivalent of 2 years annual costs measured against the latest Executive Income and Expenditure account or the forward budget plan. ## **Donations** We gratefully acknowlege the following generous contributors to our fund raising this year: Peter Greathead, Michael Loomes, the estate of Keith Gledhill We also continue to benefit from the legacy of Mrs Patricia Butterworth and F G Rayner 20