Waltham Village Institute (Waltham on the Wolds Village Hall)
Receipts and Payments Accounts for the year ended 31 May 2025
Registered Charity Number: 521518
Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NGI 7HR
Waltham Village Institute (Waltham on the Wolds Village Hall)
Contents of the Financial Statements for the year ended 31 May 2025
Page
- 1-3. Report of the Trustees
4, Independent Examiner’s Report 5. Receipts and Payments Account 6. Statement ofAssets and Liabilities
Waltham Village Institate (Waltham on the Wolds Village Hall)
Report of the Trustees for the year ended 31 May 2025
OBJECTIVES AND ACTIVITIES
The object of the charity is the operation of a Village Hall, to provide eductaion, training, sport and recreational facilities to the general public.
PUBLIC BENEFIT
In setting objecives, planning for activities and delivering those activities, the trustees have had regard for, and given due consideration to, the general guidance published by the Charity Commission relating to public benefit,
The activities taken to benefit the public have been to maintain the Waltham Village Hall in a sound state of repair,well heated, lit and clean for use by the Parishioners of Waltham in accordance with all appropriate rules, regulations and expected standards of compliance.
ACTIVITIES
2025 was a challenging year with significantly reduced income, mainly due to fewer wedding bookings, although general comnmnity hires were broadly similar to 2024. The reduction in wedding bookings was mainly due to a conscious decision to reduce the mumber of bookings rather than a fall off in demand. The objective was to create space to enable staff upskilling and to train new staff, which has proved to be a success, The outlook for bookings in 2026 is encouraging.
The Trustees have been aggressively examing all aspects of expenditure and were able to contain the. increase in gencral operating expenses to a level below that ofoverall inflation. They also anticipate that further savings will come through in the next tweleve months. Hire charges were, albeit teluctantly, increased in March but this was felt to be inescapable as they have remained unchanged for several years, The trustees anticipate a positive outcome overall for 2026.
Not withstanding the above comments, the Trustees policy is that the excellent condition of the Hall should be maintained. The past eighteen months has seen the installation of new flooring and new overhead LED lighting in the main hall, new stage curtains and new kitchen equipment to name but some. Further improvements are under consideration.
FINANCIAL REVIEW
Receipts totalling £82,687 (2024:£112,987) were received during the year. This was principally due to wedding and bar sales combined of£62,112 (2024: £92,180), with the remainder, £20,575 (2024: £20,807), arising from general community hires and small contrbution from the Charter Fair and interest received, Costs directly attributable to the above activities were £25,545 (2024: £36,377). General operating expenses were £56,793 (2024: £55,706), resulting in a small surplus of£349, compared to the much larger surplus of £20,904 in 2024,
Additional note: The considerable difference in the costs for Electricity and Oil between 2024 and 2025 is the result of an incorrect meter reading in February 2024 that resulted in a charge of £6,005 compared to a
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Waltham Village Institute (Waithani on the Wolds Village Hall)
Report of the Trustees (Cont'd) for the year ended 31 May 2025
monthly average of£300. A refund of the remaining balance of£3,022 was eventually obtained from EDF in December 2024.
Itis the policy of the charity to maintain reserves at a level which equates to approximately twelve months expenditure. This provides sufficient funds to cover costs. Reserves were maintained at this level throughout the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is constituted through a conveyance dated 04/12/1953 as amended on 05/12/2016.
RECRUITMENT AND APPOINTMENT OF NEW TRUSTEES
Where there is a requirement for new trustees these are identified and appointed by the remaining trustees.
INDUCTION AND TRAINING OF NEW TRUSTEES
The Chairman of the trustees is reponsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administritive procedures, and the history and philosophical approach ofthe charity
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 521518
Principal address
19 Goadby Road
Waltham on the Wolds
Melton Mowbray Leicestershire LE14 4AG
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Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees (Cont'd) for the year ended 31 May 2025
Trustees
The trustees below have held office during the whole of the period from 1* June 2024 to the date of this report.
G Escreet
T Mortis G Baxter C Baxter K M Stubbs A Fairhead
Independent Examiners Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NGI 7HR
Bankers Barclays bank ple Leicester LE§? 2BB
Approved by Order ofthe Board of Trustees on ... 5 iicLs .. and signed on their behalf by:
T Mortis
ox i
Waltham Village Institute (Waltham on the Wolds Village Hall)
Independent Examiner’s Report to the Trustees ofWaltham Village Institure
T report on the accounts of the charity for the year ended 31 May 2025 which are set out on pages 5 to 6.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect ofmy examination ofthe charity’s accounts carried out under section 145 ofthe Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(S) (b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- Accounting records were not kept in respect ofthe charity as required by section 130 ofthe Actor 2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached,
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4)
Yvonne Jackson BSC (Hons) FCA
Clayton & Brewill \
Chartered Accountants
149-155 Canal Street
Nottingham
\
NGI 7HR (
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:
Waltham Village Institute (Waltham on the Wolds Village Hall)
Receipts aud Payments Account for the year ended 31 May 2025
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||||||
|---|---|---|---|---|
|Unrestricted|Unrestricted|
|funds|fands|
|2025|2024|
|é|£|
|RECEIPTS|
|Community Hires and Weddings|80,850|TEL051|
|Charter Fair|640|989|
|Bank|Interest|L197|947|
|Total Receipts|$2,687|112,987|
|DIRECT COSTS|
|Community Hires and Weddings|24,672|35,882|
|Charter Fair|873|-|495|
|Total|Direct|Costs|25,545|36,377|
|RECEIPTS LESS DIRECT COSTS|57,142|76,610|
|OVERHEADS|
|Miscellaneous Expenses|$69|(208)|
|Staffwages (including|PAYE/NIC/NEST)|23,908|21,326|
|Council Tax, Bins,|Rent|1,098|956|
|Electricity & Oil|201|10,308|
|Licences|827|1,703|
|Broadband|Internet|and Fax|1,008|1,099|
|Audit and Accountancy Fees|1,337|Lats|
|Cleaning|8,809|7,389|
|Long Term|§,385|2,941|
|Renewals/Repairs/Maintenance|
|Premises Expenses|4,646|3,833|
|Caretaker Costs|3,800|3,600|
|Insurance|1,803|1,644|
|Total Overheads|56,793|55,706|
|NET RECEIPTS|349|20,904|
|CASH FUNDS AS AT 31/05/2024|103,619|82,715|
|CASH FUNDS AS AT|31/05/2025|103,968|103,619|
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Waltham Village Institute (Waltham on the Wolds Village Hall)
Statement ofAssets and Liabilities As At 31" May 2025
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Unrestricted Unrestricted
Fands Funds
2025 2024
£ £
FIXED ASSETS
Village Hall 940,000 950,000
CASH FUNDS
Bank accounts:
Current account 15,627 16.649
Charter Fair account 5.996 $,356
Bar account 460 927
Deposit account 81885 80,687
TOTAL CASH FUNDS ___ 103,968 __ 103,619
MONIES OWED TO THE CHARITY 38,050 38,344
STOCK HELD 500 500
LIABILITIES - MONIES OWED BY THE CHARITY 946 an
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These accounts were approved by the Board ofTrustees on ..8lie]an .. and signed on their behalf by;
T Morris
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