Your Ref: WA15/YJ
Clayton and Brewill 149-155 Canal Street Nottingham NG1 7HR
Management Representation Letter
Dear Sirs
The following representations are made on the basis of enquiries of trustees and staff with relevant knowledge and experience such as we consider necessary in connection with your independent examination of the charity’s financial statements for the year ended 31 May 2022. These enquiries have included inspection of supporting documentation where appropriate. All representations are made to the best of our knowledge and belief.
GENERAL
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We have fulfilled our responsibilities as a charity, as set out in the terms of your engagement letter dated 6 September 2018 under the Charities Act 2011, for preparing financial statements in accordance with applicable laws and accounting standards, for being satisfied that they give a true and fair view and for making accurate representations to you.
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All the transactions undertaken by the charity have been properly reflected and recorded in the accounting records.
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All the accounting records have been made available to you for the purpose of your independent examination. We have provided you with unrestricted access to all appropriate persons within the charity, and with all other records and related information requested, including minutes of all trustee meetings.
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The financial statements are free of material misstatements, including omissions.
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The effects of uncorrected misstatements are immaterial both individually and in total.
INTERNAL CONTROL AND FRAUD
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We acknowledge our responsibility for the design, implementation and maintenance of internal control systems to prevent and detect fraud and error. We have disclosed to you the results of our risk assessment that the financial statements may be misstated as a result of fraud.
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We have disclosed to you all instances of known or suspected fraud affecting the entity involving trustees, employees who have a significant role in internal control or others that could have a material effect on the financial statements.
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We have also disclosed to you all information in relation to allegations of fraud or suspected fraud affecting the entity’s financial statements communicated by current or former employees, analysts, regulators or others.
ASSETS AND LIABILITIES
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The charity has satisfactory title to all assets and there are no liens or encumbrances on the charity’s assets, except for those that are disclosed in the notes to the financial statements.
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All actual liabilities, contingent liabilities and guarantees given to third parties have been recorded or disclosed as appropriate.
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We have no plans or intentions that may materially alter the carrying value and, where relevant, the fair value measurements or classification of assets and liabilities reflected in the financial statements.
ACCOUNTING ESTIMATES
- Significant assumptions used by us in making accounting estimates, including those measured at fair value, are reasonable.
LOANS AND ARRANGEMENTS
- The charity has not granted any advances or credits to, or made guarantees on behalf of, committee members other than those disclosed in the financial statements.
LEGAL CLAIMS
- We have disclosed to you all claims in connection with litigation that have been, or are expected to be, received and such matters, as appropriate, have been properly accounted for and disclosed in the financial statements.
LAWS AND REGULATIONS
- We have disclosed to you all known instances of non-compliance or suspected noncompliance with laws and regulations whose effects should be considered when preparing the financial statements.
RELATED PARTIES
- Related party relationships and transactions have been appropriately accounted for and disclosed in the financial statements. We have disclosed to you all relevant information concerning such relationships and transactions and are not aware of any other matters which require disclosure in order to comply with the requirements of the Charities Act 2011 or accounting standards.
SUBSEQUENT EVENTS
- All events subsequent to the date of the financial statements which require adjustment or disclosure have been properly accounted for and disclosed.
GOING CONCERN
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We believe that the charity’s financial statements should be prepared on a going concern basis on the grounds that current and future sources of funding or support will be more than adequate for the charity's needs. We have considered a period of twelve months from the date of approval of the financial statements. We believe that no further disclosures relating to the charity's ability to continue as a going concern need to be made in the financial statements.
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We acknowledge our legal responsibilities regarding disclosure of information to you as accountants and confirm that so far as we are aware, there is no relevant account information needed by you in connection with preparing your independent examiner’s report of which you are unaware.
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Each trustee has taken all the steps that he ought to have taken as a member in order to make himself aware of any relevant accounting information and to establish that you are aware of that information.
Yours faithfully
.............................................................................................................................
.
T Morris
Signed on behalf of Waltham Village Hall
Date:
Waltham Village Institute (Waltham on the Wolds Village Hall)
Receipts and Payments Accounts for the year ended 31 May 2022
Registered Charity Number: 521518
Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NG1 7HR
Waltham Village Institute (Waltham on the Wolds Village Hall)
Contents of the Financial Statements for the year ended 31 May 2022
Page 1 - 3. Report of the Trustees 4. Independent Examiner’s Report 5. Receipts and Payments Account 6. Statement of Assets and Liabilities
-1Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees For the year ended 31 May 2022
OBJECTIVES AND ACTIVITIES
The object of the charity is the operation of a Village Hall, to provide eductaion, training, sport and recreational facilities to the general public.
PUBLIC BENEFIT
In setting objecives, planning for activities and delivering those activities, the trustees have had regard for, and given due consideration to, the general guidance published by the Charity Commission relating to public benefit.
The activities taken to benefit the public have been to maintain the Waltham Village Hall in a sound state of repair ,well heated, lit and clean for use by the Parishioners of Waltham in accordance with all appropriate rules , regulations and expected standards of compliance.
ACTIVITIES
The activities undertaken during the year were in general to maximise the number of wedding bookings and other venue hire to produce sufficient income to maintain the building and support the parishioners, school, scout group and other societies/groups of Waltham by providing the facilities of the Hall to the highest standards possible at the lowest cost possible.
Core activities returned to normal during the financial year after a reduction in the previous year due to Covid-19, which for part of it included a nationwide lockdown put in place by the government.
FINANCIAL REVIEW
Receipts totalling £70,600 (2021: £25,088) were received during the year. This was principally due to Hall hire £49,973 and bar income £17,841. One further government support grant of £2,667 to help manage the impact of the Covid-19 was also received. Payments totalling £53,979 (2021: £39,916) were made during the year, with increases in bar costs, light and heat, cleaning and licences as costs return to pre-covid levels. This leaves a net surplus of £16,621 for the year, compared to a deficit of £14,828 in 2021.
RESERVES POLICY
It is the policy of the charity to maintain reserves at a level which equates to approximately twelve months expenditure. This provides sufficient funds to cover costs. Reserves were maintained at this level throughout the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is constituted through a conveyance dated 04/12/1953 as amended on 05/12/2016.
-2-
Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees (Cont’d) For the year ended 31 May 2022
RECRUITMENT AND APPOINTMENT OF NEW TRUSTEES
Where there is a requirement for new trustees these are identified and appointed by the remaining trustees.
INDUCTION AND TRAINING OF NEW TRUSTEES
The Chairman of the trustees is reponsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administritive procedures, and the history and philosophical approach of the charity
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
521518
Principal address
19 Goadby Road Waltham on the Wolds Melton Mowbray Leicestershire LE14 4AG
Trustees
The trustees below have held office during the whole of the period from 1[st] June 2021 to the date of this report.
G Escreet T Morris G Baxter C Baxter K M Stubbs A Fairhead
Other changes in trustees are as follows:
C Smith – resigned: 27[th] September 2021 G A Cawthorn – resigned 27[th] September 2021 M Wotton – resigned: 27[th] September 2021
-3-
Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees (Cont’d) For the year ended 31 May 2022
Independent Examiners Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NG1 7HR
Bankers Barclays bank plc Leicester LE87 2BB
Approved by Order of the Board of Trustees on ……………….. and signed on their behalf by:
………………………………………………
T Morris
-4Waltham Village Institute (Waltham on the Wolds Village Hall)
Independent Examiner’s Report to the Trustees of Waltham Village Institute
I report on the accounts of the charity for the period ended 31 May 2022 which are set out on pages 5 to 6.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requiremnets of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- Accounting records were not kept in respect of the charity as required by section 130 of the Act;or 2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Yvonne Jackson BSC (Hons) FCA Clayton & Brewill Chartered Accountants 149-155 Canal Street Nottingham NG1 7HR
Date: …………………….
-5-
Waltham Village Institute (Waltham on the Wolds Village Hall) Receipts and Payments Account For the year ended 31 May 2022
| Receipts Bar Hall hire Donations received Grants received Bank interest Total receipts Payments Bar costs Other event costs Wages and salaries Rent and rates Light and heat (net of feed in tariff) Property insurance Cleaning Repairs and maintenance Telecommunications Accountancy fees Legal and professional fees Licences Other expenses Total payments Surplus/(deficit) for the year Bank/cash balances b/fwd at 31/05/2021 Bank/cash balances c/fwd at 31/05/2022 |
Unrestricted Funds 2022 £ 17,841 49,973 115 2,667 4 70,600 11,135 1,000 16,129 1,161 3,082 1,564 7,248 8,160 1,078 891 - 2,370 161 53,979 16,621 42,070 58,691 |
Unrestricted Funds 2021 £ 40 6,954 6 18,069 19 |
|---|---|---|
| 25,088 | ||
| - - 17,816 - 949 1,223 601 16,315 1,113 834 840 157 68 |
||
| 39,916 | ||
| (14,828) 56,898 |
||
| 42,070 |
-6-
Waltham Village Institute (Waltham on the Wolds Village Hall)
| Statement of Assets and Liabilities As at 31 May 2022 2022 £ FIXED ASSETS Village Hall 950,000 CURRENT ASSETS Bank accounts: Current account 5,553 Bar account 537 Deposit account 52,601 TOTAL CURRENT ASSETS 58,691 NET CURRENT ASSETS 58,691 TOTAL NET ASSETS 1,008,691 CHARITABLE FUNDS Unrestricted funds 1,008,691 |
2021 £ 950,000 |
|---|---|
| 10,022 451 31,597 |
|
| 42,070 | |
| 42,070 | |
| 992,070 | |
| 992,070 |
31.5.2022
These accounts were approved by the Board of Trustees on …………………… and signed on their behalf by;
Tina Morris
……………………………………..
T Morris
Waltham Village Institute (Waltham on the Wolds Village Hall)
Receipts and Payments Accounts for the year ended 31 May 2022
Registered Charity Number: 521518
Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NG1 7HR
Waltham Village Institute (Waltham on the Wolds Village Hall)
Contents of the Financial Statements for the year ended 31 May 2022
Page 1 - 3. Report of the Trustees 4. Independent Examiner’s Report 5. Receipts and Payments Account 6. Statement of Assets and Liabilities
-1Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees For the year ended 31 May 2022
OBJECTIVES AND ACTIVITIES
The object of the charity is the operation of a Village Hall, to provide eductaion, training, sport and recreational facilities to the general public.
PUBLIC BENEFIT
In setting objecives, planning for activities and delivering those activities, the trustees have had regard for, and given due consideration to, the general guidance published by the Charity Commission relating to public benefit.
The activities taken to benefit the public have been to maintain the Waltham Village Hall in a sound state of repair ,well heated, lit and clean for use by the Parishioners of Waltham in accordance with all appropriate rules , regulations and expected standards of compliance.
ACTIVITIES
The activities undertaken during the year were in general to maximise the number of wedding bookings and other venue hire to produce sufficient income to maintain the building and support the parishioners, school, scout group and other societies/groups of Waltham by providing the facilities of the Hall to the highest standards possible at the lowest cost possible.
Core activities returned to normal during the financial year after a reduction in the previous year due to Covid-19, which for part of it included a nationwide lockdown put in place by the government.
FINANCIAL REVIEW
Receipts totalling £70,600 (2021: £25,088) were received during the year. This was principally due to Hall hire £49,973 and bar income £17,841. One further government support grant of £2,667 to help manage the impact of the Covid-19 was also received. Payments totalling £53,979 (2021: £39,916) were made during the year, with increases in bar costs, light and heat, cleaning and licences as costs return to pre-covid levels. This leaves a net surplus of £16,621 for the year, compared to a deficit of £14,828 in 2021.
RESERVES POLICY
It is the policy of the charity to maintain reserves at a level which equates to approximately twelve months expenditure. This provides sufficient funds to cover costs. Reserves were maintained at this level throughout the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is constituted through a conveyance dated 04/12/1953 as amended on 05/12/2016.
-2-
Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees (Cont’d) For the year ended 31 May 2022
RECRUITMENT AND APPOINTMENT OF NEW TRUSTEES
Where there is a requirement for new trustees these are identified and appointed by the remaining trustees.
INDUCTION AND TRAINING OF NEW TRUSTEES
The Chairman of the trustees is reponsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administritive procedures, and the history and philosophical approach of the charity
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
521518
Principal address
19 Goadby Road Waltham on the Wolds Melton Mowbray Leicestershire LE14 4AG
Trustees
The trustees below have held office during the whole of the period from 1[st] June 2021 to the date of this report.
G Escreet T Morris G Baxter C Baxter K M Stubbs A Fairhead
Other changes in trustees are as follows:
C Smith – resigned: 27[th] September 2021 G A Cawthorn – resigned 27[th] September 2021 M Wotton – resigned: 27[th] September 2021
-3-
Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees (Cont’d) For the year ended 31 May 2022
Independent Examiners Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NG1 7HR
Bankers Barclays bank plc Leicester LE87 2BB
Approved by Order of the Board of Trustees on ……………….. and signed on their behalf by:
………………………………………………
T Morris
-4Waltham Village Institute (Waltham on the Wolds Village Hall)
Independent Examiner’s Report to the Trustees of Waltham Village Institute
I report on the accounts of the charity for the period ended 31 May 2022 which are set out on pages 5 to 6.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requiremnets of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- Accounting records were not kept in respect of the charity as required by section 130 of the Act;or 2. The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Yvonne Jackson BSC (Hons) FCA Clayton & Brewill Chartered Accountants 149-155 Canal Street Nottingham NG1 7HR
Date: …………………….
-5-
Waltham Village Institute (Waltham on the Wolds Village Hall) Receipts and Payments Account For the year ended 31 May 2022
| Receipts Bar Hall hire Donations received Grants received Bank interest Total receipts Payments Bar costs Other event costs Wages and salaries Rent and rates Light and heat (net of feed in tariff) Property insurance Cleaning Repairs and maintenance Telecommunications Accountancy fees Legal and professional fees Licences Other expenses Total payments Surplus/(deficit) for the year Bank/cash balances b/fwd at 31/05/2021 Bank/cash balances c/fwd at 31/05/2022 |
Unrestricted Funds 2022 £ 17,841 49,973 115 2,667 4 70,600 11,135 1,000 16,129 1,161 3,082 1,564 7,248 8,160 1,078 891 - 2,370 161 53,979 16,621 42,070 58,691 |
Unrestricted Funds 2021 £ 40 6,954 6 18,069 19 |
|---|---|---|
| 25,088 | ||
| - - 17,816 - 949 1,223 601 16,315 1,113 834 840 157 68 |
||
| 39,916 | ||
| (14,828) 56,898 |
||
| 42,070 |
-6-
Waltham Village Institute (Waltham on the Wolds Village Hall)
| Statement of Assets and Liabilities As at 31 May 2022 2022 £ FIXED ASSETS Village Hall 950,000 CURRENT ASSETS Bank accounts: Current account 5,553 Bar account 537 Deposit account 52,601 TOTAL CURRENT ASSETS 58,691 NET CURRENT ASSETS 58,691 TOTAL NET ASSETS 1,008,691 CHARITABLE FUNDS Unrestricted funds 1,008,691 |
2021 £ 950,000 |
|---|---|
| 10,022 451 31,597 |
|
| 42,070 | |
| 42,070 | |
| 992,070 | |
| 992,070 |
31.5.2022
These accounts were approved by the Board of Trustees on …………………… and signed on their behalf by;
Tina Morris
……………………………………..
T Morris