Waltham Village Institute (Waltham on the Wolds Village Hall)
Receipts and Payments Accounts for the year ended 31 May 2021
Registered Charity Number: 521518
Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NG1 7HR
Waltham Village Institute (Waltham on the Wolds Village Hall)
Contents of the Financial Statements for the year ended 31 May 2021
Page
| 1 - 3. | Report of the Trustees |
|---|---|
| 4. | Independent Examiner’s Report |
| 5. | Receipts and Payments Account |
| 6. | Statement of Assets and Liabilities |
-1Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees For the year ended 31 May 2021
OBJECTIVES AND ACTIVITIES
The object of the charity is the operation of a Village Hall, to provide eductaion, training, sport and recreational facilities to the general public.
PUBLIC BENEFIT
In setting objecives, planning for activities and delivering those activities, the trustees have had regard for, and given due consideration to, the general guidance published by the Charity Commission relating to public benefit.
The activities taken to benefit the public have been to maintain the Waltham Village Hall in a sound state of repair ,well heated, lit and clean for use by the Parishioners of Waltham in accordance with all appropriate rules , regulations and expected standards of compliance.
ACTIVITIES
The activities undertaken during the year were in general to maximise the number of wedding bookings and other venue hire to produce sufficient income to maintain the building and support the parishioners, school, scout group and other societies/groups of Waltham by providing the facilities of the Hall to the highest standards possible at the lowest cost possible.
Activities were adversely impacted during the financial year due to Covid-19, with core activities ceasing from March 2020 following the nationwide lockdown put in place by the government.
FINANCIAL REVIEW
Receipts totalling £25,088 (2020: £57,030) were received during the year. Included within this amount was a receipt of £18,069 of a government support grant to help manage the impact of the Covid-19 lockdown. Payments totalling £39,916 (2020: £76,697) were made during the year. Within this figure are flooring costs of £6,977 and curtains £3,513. This leaves a net deficit of £14,828 for the year, compared to a deficit of £19,667 in 2020.
RESERVES POLICY
It is the policy of the charity to maintain reserves at a level which equates to approximately twelve months expenditure. This provides sufficient funds to cover costs. Reserves were maintained at this level throughout the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing Document
The charity is constituted through a conveyance dated 04/12/1953 as amended on 05/12/2016.
-2Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees (Cont’d) For the year ended 31 May 2021
RECRUITMENT AND APPOINTMENT OF NEW TRUSTEES
Where there is a requirement for new trustees these are identified and appointed by the remaining trustees.
INDUCTION AND TRAINING OF NEW TRUSTEES
The Chairman of the trustees is reponsible for the induction of any new trustee which involves awareness of a trustee’s responsibilities, the governing document, administritive procedures, and the history and philosophical approach of the charity
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
521518
Principal address
19 Goadby Road Waltham on the Wolds Melton Mowbray Leicestershire LE14 4AG
Trustees
The trustees below have held office during the whole of the period from 1[st] June 2020 to the date of this report.
C Smith G A Cawthorn G Escreet M Wotton T Morris G Baxter C Baxter K M Stubbs
Other changes in trustees are as follows:
D Fairhead – resigned: 16[th] September 2020 A Fairhead – appointed 16[th] September 2020 D Donovan – resigned: 16[th] September 2020
-3Waltham Village Institute (Waltham on the Wolds Village Hall)
Report of the Trustees (Cont’d) For the year ended 31 May 2021
Independent Examiners
Clayton & Brewill Chartered Accountants Cawley House 149-155 Canal Street Nottingham NG1 7HR
Bankers
Barclays bank plc Leicester LE87 2BB
Approved by Order of the Board of Trustees on ……………….. and signed on their behalf by:
………………………………………………
C Smith
-4Waltham Village Institute (Waltham on the Wolds Village Hall)
Independent Examiner’s Report to the Trustees of Waltham Village Institute
I report on the accounts of the charity for the period ended 31 May 2021 which are set out on pages 5 to 6.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requiremnets of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
Accounting records were not kept in respect of the charity as required by section 130 of the Act;or
-
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Yvonne Jackson BSC (Hons) FCA Clayton & Brewill Chartered Accountants 149-155 Canal Street Nottingham NG1 7HR
…………………….
-5Waltham Village Institute (Waltham on the Wolds Village Hall) Receipts and Payments Account For the year ended 31 May 2021
| Unrestric ted |
Unrestric ted |
Unrestric ted |
Unrestric ted |
||
|---|---|---|---|---|---|
| Funds | Funds | ||||
| 2021 | 2020 | ||||
| £ | £ | ||||
| Receipts | |||||
| Bar | 40 | 24,500 | |||
| Hall hire | 6,954 | 22,171 | |||
| Donations received | 6 | 250 | |||
| Grants received | 18, 069 |
10,0 00 |
|||
| Bank interest | 19 | 10 9 |
|||
| Total receipts | 25,088 | 57,030 | |||
| Payments | |||||
| Bar costs | - | 11,51 6 |
|||
| Other event costs | - | 38 6 |
|||
| Wages and salaries | 17,816 | 15,267 | |||
| Rates | - | 405 | |||
| Light and heat (net of feed in tarif) |
949 | 1,999 | |||
| Property insurance | 1,223 | 1,217 | |||
| Cleaning | 601 | 1,73 5 |
|||
| Repairs and | 16,301 | 35,04 |
| maintenance | 9 | |
|---|---|---|
| Telecommunications | 1,113 | 1,459 |
| Equipment purchases | 14 | 2,382 |
| Accountancy fees | 834 | 870 |
| Legal and professional fees | 840 | 2,19 0 |
| Licences | 157 | 1,117 |
| Charitable donations | - | 1,010 |
| Other expenses | 68 | 95 |
| Totalpayments | 39,916 | 76,697 |
| (Defcit)/ surplus for theyear |
(14,828) | (19,667) |
| Bank/cash balances b/fwd at 31/05/2020 |
56,898 | 76,565 |
| Bank/cash balances c/fwd at 31/05/2021 |
42,070 | 56,898 |
| -6- Waltham Village Institute (Waltham on the Wolds Village Hall) Statement of Assets and Liabilities As at 31 May 2021 |
-6- Waltham Village Institute (Waltham on the Wolds Village Hall) Statement of Assets and Liabilities As at 31 May 2021 |
-6- Waltham Village Institute (Waltham on the Wolds Village Hall) Statement of Assets and Liabilities As at 31 May 2021 |
||
|---|---|---|---|---|
| 2021 | 2020 | |||
| £ | £ | |||
| FIXED ASSETS Village Hall |
950,000 | 950,000 | ||
| CURRENT ASSETS | ||||
| Bank accounts: | ||||
| Current account | 10,022 | 6,050 | ||
| Bar account | 451 | 450 | ||
| Deposit account | 31,597 | 50,398 | ||
| TOTAL CURRENT ASSETS |
42,070 | 56,898 | ||
| NET CURRENT ASSETS | 42,070 | 56,898 |
| TOTAL NET ASSETS | 992,070 | 1,006,898 |
|---|---|---|
| CHARITABLE FUNDS | ||
| Unrestricted funds | 992,070 | 1,006,898 |
These accounts were approved by the Board of Trustees on …………………… and signed on their behalf by;
……………………………………..
C Smith