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← Thurcaston and Cropston Memorial Hall

2025-03-31-accounts

Trustees’ Annual Report

For the year ended 31[st] March 2025

Reference and Administrative Details

Charity name: Thurcaston and Cropston Memorial Hall Charity number: 521512 Principal address: Anstey Lane

Thurcaston

Leicestershire

LE7 7JA

Trustees serving during the year:

Governing document: The charity is governed by a Trust Deed dated 17[th] July 1950 (50/868L).

Structure, Governance and Management

The charity is managed by a committee of trustees who are elected at the Annual General Meeting. Additional trustees may be co-opted during the year if required.

The trustees meet approximately 4 times per year to oversee the management and administration of the hall. Day-to-day matters are dealt with by the officers of the committee.

New trustees are provided with a copy of the governing document and Charity Commission guidance to ensure they understand their responsibilities.

Objectives and Activities

The charity’s objective is to provide and maintain a village hall for the use of the inhabitants of Thurcaston and Cropston and the surrounding areas without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure-time occupation in the interests of social welfare and community wellbeing.

The hall is available for hire by individuals, community groups and organisations.

During the year the hall has been used for:

The trustees aim to keep hire charges at a level that is affordable while ensuring the financial sustainability of the hall.

Public Benefit Statement

The trustees confirm that they have complied with their duty under section 17 of the Charities Act 2011 to have due regard to the guidance on public benefit issued by the Charity Commission for England and Wales.

The village hall provides a valuable community facility that is accessible to all residents. It promotes social inclusion, health and wellbeing, and community cohesion by offering an affordable venue for recreational, educational and social activities.

Achievements and Performance

This has been a steady year for the charity with consistent levels of hall usage.

Income from hall hire remained stable and regular user groups continue to form the core of bookings. Private hires and community events also contributed to income and local engagement.

Routine maintenance has been carried out during the year to ensure the building remains safe and fit for purpose. This included:

The trustees continue to monitor energy costs and general running expenses to maintain financial stability.

Financial Review

Total income for the year was approximately £32,000, derived primarily from hall hire.

Expenditure related mainly to utilities, insurance, cleaning, maintenance, and routine repairs.

The charity recorded a deficit of £2306.27 for the year. At the year end, total funds stood at £8694.19.

The trustees consider rising cost to have contributed to the deficit. Hire rates and energy efficiency are being considered to reduce the deficit.

Reserves Policy

The trustees aim to maintain unrestricted reserves sufficient to cover at least 6 months of normal operating costs. This is considered necessary to:

Reserves at the year-end were considered adequate in light of anticipated future building maintenance needs.

Plans for Future Periods

The trustees will continue to:

The committee is committed to ensuring the hall remains a welcoming and sustainable community facility.

Trustees’ Responsibilities Statement

The trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and regulations.

The trustees are responsible for keeping adequate accounting records, safeguarding the assets of the charity, and taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees on and signed on their behalf by:

Mark Charles, Chair of Trustees

4 March 2026 (202￿2025} Thurcaston & Cropston Memorial Hall Reqistered Charity No. 521512 Annual Return Accounts for Year from 0110412024 to 3110312025 This is prepared based on the infomiation in 'Governance and Accountability for Local Councils a Practitioners, Guide" Important note: These figures have been prepared on a RECEIPTS and PAYMENTS basis. Note :. An asterisk to the right of the box below indicates it is an item that has changed by rn0￿ Ihan 15°A and £200 from the previous year and probably warrants a comment in your notes. This is only an indication and should not be considered exclusive. You will onty see asterisks if this is the second year you have used the report. Year ending 3110312024 3110312025 Box No. Description Balan￿S brought 18,552.67 11,000.46 Annual pre￿p1 0.00 0.00 Total other receipts 21.726.24 30,925.50 Stsff Costs 0.00 0.00 Loan interestlcapital repayment 0.00 0.00 Total other payments 29,278.45 33.231.77 Balances carried forward 11,000.46 8,694.19 Total Cash and Short Term Inve 11.000.46 8,694.19 Total Fixed Assets and Long Tel 0.00 0.00 10 Totsl Borrowings 0.00 0.00

Independent Examiner's Report to the Trustees of Thurcaston and Cropston Memorial Hall (Charity No. 521512) I report to the charity trustees on my examination of the accounts of Thurcaston and Cropston Memorial Hall (Charity No. 521512) (the Charity) for the year ended 31 March 2025. Responsibllities and basis of report As the trustees of the Charityyou are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011. I report in respect of my examination of the Charity's accounts carried out under section 145 of the Charities Act 2011 and in carrying out my examination I have followed aLL the applicable Directions given by the Charity Commission for England and Wales under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give me cause to believe that in, any material respect: accounting records were not kept in respect of the Charity as requirpd by section 130 of the Act; or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairview, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: £1 202 Kate Houlihan CILCA (Certificate in Local Council Administration) PIALC {Principles of Internal Auditing Local Councils) 10 Ditchford Close Wotton Northampton NN46AY