QUENIBOROUGH VILLAGE HALL MANAGEMENT COMMITTEE
CHAIRS REPORT 2024 – 2025
The years fly by don’t they? It doesn’t seem a year ago that I sat down to type up my report on what your Village Hall has been doing for the last twelve months.
We’ve hosted a number of events through the year, here’s just a reminder of some of them:
We had a visit from “Mrs Smith”, a comedienne, very popular, and very funny, it was nearly a sell out audience. It’s possible she might return to make us laugh again.
The Film club goes from strength to strength and we’ve received really good reviews for some of the films for the grown up audiences. The family films have gone down really well too.
2025 saw the return of the Pantomime; this has become a village tradition which, owing to COVID, we had to suspend. This year was a take on Dick Whittington which, in true pantomime style, had just enough risqué humour to entertain adults as well as the children; a great success and next year’s is already booked.
This year’s events and entertainments included the Syston Swing Band, which is always popular and, more recently, the Melton Orchestra for an evening of light classical music. We’re hoping that both the above will favour us with visits this year.
Bookings to hire the hall are going very well, a thumbs-up for all the work that went into the car park and toilet updates a few years back.
Of course a lot of our time is taken up with keeping the hall in good order for the regular hirers and “weekend bookers”.
Here’s a list of the physical things we’ve done in the last twelve months to keep the hall in good repair and up to date with our hirer’s needs:
Extended and replaced the old cracked paving round the back of the hall to give a new clean useable space for the summer, lighter evenings. The old gas meter cupboard has eventually given up the ghost and has been replaced by a brand new custom-built version.
We’ve finally been able to get rid of the old troublesome conifer stumps to make the rear of the hall more manageable and that has allowed us to plant some traditional fruit trees and decorative small trees. Both types of trees are currently doing well. The fruit trees have blossomed and the “whips” are leafing out very well.
The wildflower garden, which was so successful last summer has been extended and promises to make a great show soon.
With the increased need for electrical power for contractors and hirers alike we have installed external electrical sockets in two locations and the external tap is soon to be joined by another to aid watering the wildflowers in case we have a heat wave. (If only).
The fence at the bottom of the car park has been replaced and looks really nice and is in keeping with the rest of our boundary fencing.
Finally on the subject of “fixtures and fittings” we’ve had a small set of stage lights added to the hall to make us even more attractive to events and performers.
We’ve purchased a new large capacity microwave.
We purchased a new A3 printer and laminator set to enable us to make our own posters for publicising events and other important information throughout the village.
One of the problems we faced during film showings was that the curtains shrank a little and let light in on the screen. New material sections were bought, sewn up and added to the existing. Job done!
On the night of the village bonfire organised by the November 5[th] committee, a stolen car was set alight on the car park. Police and emergency services were called and the blaze was safely extinguished but not before a large area of the car park surface was ruined. Luckily we were insured and the repair was swiftly accomplished and normal service resumed.
One of the more important things we have done for some time is the conversion of our finances to electronic banking. Not only does this do away with those visits to the bank (getting more difficult every year) but it has also enabled us to move forward with a higher yield savings account.
Finally a word of thanks from me for our very hardworking committee, they put a lot of their valuable time and energy into keeping the hall at the centre of events in our village. Thank you team.
The Village Hall is run by volunteers, we meet once a month for a couple of hours: if you have a little spare time and want to put something back into our village this is a good way to do it.
I would like to also take this opportunity to wish you all the best in the 12 months ahead.
Mike Bunn
Chair
QVHMC
QUENIBOROUGH VILLAGE HALL MANAGEMENT COMMITTEE
Income and Expenditure Account for year ended 31 March 2025
| Income Lettings - Regular Users Lettings - Occassional Users Ground Rent Fundraising Donations Insurance claim Legacies Grants Received Interest received Expenditure Cleaning Electricity charges Gas charges Water charges Insurance Repairs and Renewals Licences Fundraising expenses Postage and Stationery Sundry Expenses Depreciation Surplus/(Deficit) for the year Balance Sheet at 31 March 2023 Fixed Assets Freehold Land and Buildings Fixture and Fittings Current Assets NatWest Bank Accounts Fundraising Bank Accounts PayPal Account Co-op Accounts Redwood Account Cash Debtors Less Current Liabilities Creditors Net Current Assets Accumulated Fund Property Revaluation Reserve |
£ £ 17,649 6,298 1,500 4,320 1,323 3,818 0 0 386 35,294 12,377 1,802 1,204 2,098 1,286 22,644 653 2,841 424 434 1,552 47,315 -12,021 £ £ 194,250 6,836 201,086 13,401 25,913 401 35,142 15,204 374 264 90,699 831 89,868 290,954 129,941 161,013 290,954 2024-25 2025 |
£ £ 15,022 7,684 3,000 5,537 1,307 0 0 0 128 32,678 10,078 2,121 1,736 938 1,262 9,890 952 1,631 18 1,049 2,796 32,471 207 £ £ 194,250 8,388 202,638 73,431 25,784 520 0 0 625 674 101,034 697 100,337 302,975 141,962 161,013 302,975 2,024 2023-24 |
£ £ 15,022 7,684 3,000 5,537 1,307 0 0 0 128 32,678 10,078 2,121 1,736 938 1,262 9,890 952 1,631 18 1,049 2,796 32,471 207 £ £ 194,250 8,388 202,638 73,431 25,784 520 0 0 625 674 101,034 697 100,337 302,975 141,962 161,013 302,975 2,024 2023-24 |
|---|---|---|---|
| 202,638 100,337 |
|||
| 101,034 697 |
|||
| 302,975 | |||
| 141,962 161,013 |
|||
| 302,975 |
QUENIBOROUGH VILLAGE HALL MANAGEMENT COMMITTEE
Notes to the Accounts for the year ended 31 March 2024
| 1)Accumulated Fund Balance at 31 March Add - Surplus/(Deficit) for the year |
2025 £ 141,962 -12,021 129,941 |
2024 £ 141,755 207 |
|---|---|---|
| 141,962 |
2) Depreciation
It is the policy of QVHMC to write off the net cost of the fixtures and fittings at a fixed rate of 20% per annum There is no depreciation provided on freehold property.
3) Freehold Property
| Freehold Land and Buildings - Cost Revaluation Disabled Toilets |
23,987 161,013 |
|---|---|
| 185,000 9,250 |
|
| 194,250 |
There is no documentary evidence to back up the valuation of the land and buildings at £185,000 and the committee accept no responsibility for this valuation.
| 4) Cleaning Cleaner Cathedral Leasing Cleaning Materials Skip Hire Window Cleaner Pest Control Equipment 5) Repair and Renewals Fire extinguishers Electrical repairs Gardening General repairs 6) Sundry Expenses Accountancy ICO Film Fees Internet Domain Gifts Memorial Paypal Charges Equipment |
2025 7,152 611 884 2,623 460 160 487 12,377 90 242 3,886 18,426 22,644 0 40 0 99 0 0 95 200 434 |
2024 6,504 611 705 2,018 240 0 0 |
|---|---|---|
| 10,078 | ||
| 174 342 868 8,446 |
||
| 9,830 | ||
| 100 40 0 0 150 631 128 0 |
||
| 1,049 |
Film Fees in Fundraising Expenses
Independendent Examiner's Report to the trustees of Queniborough Village Hall Management Committee
I report to the trustees on my examination of the accounts of the Queniborough Village Hall Management Committee for the year ended 31 March 2025.
Responsibilities and basis of report
As the charity trustees you are reponsible for the preparation of the accounts in accordance with the requirments of the Charities Act 2011 ("the Act").
I report in respect of my examination of the charities accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in accordance with section 130 of the Act: or
-
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Name: Jamie Brett Address: 16 Dobney Avenue Queniborough Leicester LE7 3FF
Date: 12 May 2025
IndepeThdendent Examiner's Report to the trustees crf Quenlborough Vlllage Hall Management Committee I report to the trustees on my examination of the accounts of the Queniborou8h Village Hall Mana8ement Committee for the year ended 31 March 2025. Responsibilltles and bas15 of report As the charity trustee5 You are pOnsIble for the 9paratIon uf the accounts in accordance with the requirments of the Charities Att 20111"the Act"). I report in respect of my examinatson of the charitie5 account5 carried out under 5ertion 145 of the 2011 Act and in carryin8 Out my examination I have followed all the applicable Directions gn by the Charity Commisslon un¢Jer section 145ISllbl of tho Act. Independenl Examlner's Statement I have completed my examinatton. I confirm that no material matters have come to my attention in connection with the examinatlon 8ivir6 me cause to believe that in any material re5pert- l. accountsng records were not kept In accordance with sertion 130 of the Act.. or 2. the accounts do not accord with the accountln8 records. I have no concerns and have come across no other matters in connecrion with ihe examinatlon to whlch attefttton should be drawn In order to enable a proper understanding of the aEiounts to be reached. signed.. Dats: 12 Mèy 2025 Narne: Jarnie Bre Address: 16 Dobney Avenue Queniborcugh Leicester LE7 3FF