2025-01-31-accounts - Packington Memorial Hall

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Docusign Envelope ID: 1CC0901B-0BF7-4F2B-B926-0127EDBD0695

Trustees' Annual Report for the period Period start date Period end date 01 02 2025 31 01 2026 From To

Section A Reference and administration details

Charity name

Packington Memorial Hall

Other names charity is known by

Registered charity number (if any) 521484

Charity's principal address High Street Packington Ashby-de-la-Zouch Postcode LE65 1WJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Steve Salt	Chair	Nominated
Louise Gratton	BookingSecretary	Nominated
Debbie Hamilton	Treasurer	Nominated
Claire Upson	Maintenance	Nominated
Zac Holden	Bar Manager	Nominated
Bryan Smith	HS&E	Parish Council
Marian Mugglestone		Parochial Church Council
Robert Dilworth		Packington HistoryGroup
Neville Bray		Packington Film Club

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Docusign Envelope ID: 1CC0901B-0BF7-4F2B-B926-0127EDBD0695

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Deed of trust as set out in the 1947 constitution. Type of governing document

(eg. trust deed, constitution)

As per section 2 from the 1947 the charity is held in trust. How the charity is constituted

(eg. trust, association, company)

As per section 3 of the 1947 constitution: Annual election of committee Trustee selection methods officers from volunteering trustees. Committee may consist of: 9 elected (eg. appointed by, elected by) members; Group representative trustees (1 per group); 3 co-opted trustees as per 1947 constitution.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

The committee has several policy documents which have been enacted and/or updated to maintain alignment with relevant legislation. All trustees are made aware of these policies when joining the committee and can provide input into revision when necessary.

To finance the refurbishment in 2009 a grant was awarded to the charity from the National Lottery this resulted in the Memorial Hall having a ‘charge’ placed upon the property; this has since been withdrawn. There has been a period of engagement with solicitors to ensure that the land that the property resides upon is lodges with the UK Land Registry correctly, this is concluding whereby the deeds will reside with the Charities Commission Official Custodian.

One major risk is associated with attraction and retention of volunteer trustees. Though the Memorial Hall has been able to maintain a quorate committee in line with the 1947 constitution, it is becoming more apparent that the busy lives of volunteers may pose a risk to fulfilling all the necessary offices on the committee.

Section C Objectives and activities

Since its inception in 1944 the overall objective of Packington Memorial Hall has been to be a benefit to the social, recreational and educational enjoyment of the village of Packington and the surrounding community. Summary of the objects of the charity set out in its This is still the founding tenet of the committee who strive to provide such governing document a facility fit for modern enjoyment.

TAR

March 2012

Docusign Envelope ID: 1CC0901B-0BF7-4F2B-B926-0127EDBD0695

To maintain and make improvements to Packington Memorial Hall and to manage the facility for the benefit of the Community. More than 22 groups use the hall each week with focuses including but not limited to: history, technology, support groups, gardening, painting, sewing, table tennis, karate, yoga/pilates, baby groups, film club etc. All with the aim of bringing the community together for common purpose. At weekends the hall is hired for the purposes of children’s and adult birthday parties, christening receptions, wedding receptions, wakes. Additionally, the hall is used by local groups for various fundraising events for local and national charities.

Summary of the main activities undertaken for the public benefit in relation to The committee regularly posts articles in the bi-monthly Packington Post these objects (include within (a magazine delivered free of charge to every village household). this section the statutory Through this work, the trustees are enabling the enrichment of many lives declaration that trustees have by providing a space for social, educational and fitness/sporting groups to had regard to the guidance access a well organised, modern and well maintained Packington issued by the Charity Memorial Hall. Commission on public benefit) The Memorial Hall maintains it’ sown website where prospective hirers

The Memorial Hall maintains it’ sown website where prospective hirers can read about the facilities on offer and make a booking should they choose to. This facility is also used to document some of the history of the Memorial Hall and to provide access to several policies of the committee in the interest of the public good.

Additional details of objectives and activities (Optional information)

No grants are awarded from the funds of Packington Memorial Hall. However, donations are made to charities following one off fundraising events organised and run by its volunteers and other members of the community. For example, the hall hosts an annual Big Breakfast event in support of local charities.

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;

The charity supports community safety events, such as neighbourhood watch, CPR and defibrillator training. The charity also provides a venue to hold such events free of charge.

The management committee of Packington Memorial Hall consists entirely of volunteers from within the parish. This contribution is non-trivial for those Trustees who are in principal roles e.g. Booking Secretary, Treasurer, Chairman etc. and this contribution is greatly appreciated by the community.

contribution made by volunteers.

TAR

March 2012

Docusign Envelope ID: 1CC0901B-0BF7-4F2B-B926-0127EDBD0695

Section D Achievements and performance

Summary of the main achievements of the charity during the year

The main achievements of the charity through this year have been predominantly focused on the continued maintenance and improvement of the facilities for the community.

This year the facilities have been improved by:

The installation of 22 solar panels with an accompanying battery storage system to a) reduce the energy bills of the hall and avoiding energy driven increases to hire rates and b) to generate energy sustainably for use within the hall and the surrounding residences.

Following the installation of solar panels the committee made the decision to invest in air conditioning to improve the comfort of the interior for all users. These shall be powered by the solar generation in the summer to provide cooling and will also provide an efficient source of heat in winter.

Additionally, the charity has undertaken a review of all policies and procedures, made improvement where necessary and ensured that all trustees are aware of them. This has also included refreshed routine inspection of the safety features of the facility to ensure that it remains suitable for all to use.

The Memorial Hall has seen its popularity increase, to the point where it is often difficult to accommodate new regular groups, this has led to a good financial income to ensure that the charity is solvent to continue its beneficial operation.

TAR

March 2012

Docusign Envelope ID: 1CC0901B-0BF7-4F2B-B926-0127EDBD0695 Section E Financial review Reserves are held in the bank for emergency use and to maintain the Brief statement of the fabric of the premises where significant risk to users may be identified charity’s policy on reserves (e.g. replacement in part or in whole of the roof in case of collapse) Details of any funds materially N/A in deficit Further financial review details (Optional information) The charities principal funding comes from a combination of sources, all You may choose to include of which are passed back into the charity to aid the maintenance and additional information, where improvement of the facilities or saved for future expenditure. relevant about: • the charity’s principal 1) Proceeds from booking by regular hirers and from individual sources of funds (including making one-off bookings. any fundraising); 2) Profits from the licenced bar on premises • how expenditure has 3) Annual Duck Race held to raise community spirit and as a fund raiser for the charity. supported the key objectives 4) One-off donations from individuals. of the charity; • investment policy and Funds generate have been used to improve the facilities for all users, objectives including any including ethical environmental choices, for example, installation of solar ethical investment policy generation and battery storage. adopted. Section F Other optional information Section G Declaration ~~—~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) ~~[=]~~ Steve Salt Full name(s) Position (eg Secretary, Chair, Chair etc) Date 20-Nov-25 | 09:35 GMT TAR 5 March 2012

March 2012

Docusign Envelope ID: 77A1C7EA-2DE2-42FD-BBDB-28C10059E57B

Charity Name No (if any) Packington Memorial Hall 521484 Receipts and payments accounts For the period Period start date Period end date To from 1/2/2024 31/1/2025 ~~es ee ee ee~~

CC16a

Section A Receipts and payments

Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ to the nearest £ £ A1 Receipts Bar Sales 15,247 - - 15,247 14,630 Memorial Hall hire individual 14,528 - - 14,528 11,037 Memorital Hall hire regular 19,520 - - 19,520 17,362 Chairtable Activities 781 - - 781 - 25 Donations and legacies 450 - - 450 - Interest 74 - - 74 559 Lost 160 - - 160 - - - - - - - - - - - ~~(~~ AR) [ 50,759 ] - - 50,759 43,563 A2 Asset and investment sales, (see table). - - - - - - - - - Sub total [ - ] - - - - ~~—————~~ Total receipts 50,759 - - 50,759 43,563 A3 Payments Advertising 40 - - 40 - Cleaning 3,479 - - 3,479 2,935 Computer Costs 655 - - 655 1,181 Gas and Electric 5,902 - - 5,902 5,317 ~~——S~~ Insurance 1,716 ~~SS~~ 1,716 ~~=~~ 1,550

CCXX R1 accounts (SS)

11/20/2025

Docusign Envelope ID: 77A1C7EA-2DE2-42FD-BBDB-28C10059E57B

Licence and Fees	372	-	-	372	200
Maintenance	8,216	-	-	8,216	7,835
Office/General Admin	94	-	-	94	455
Other Professional Services		-	-	-	-
Phone Costs	505	-	-	505	451
Printing,Postage and Stationery	90	-	-	90	24
RaisingFunds	781	-	-	781	-
Rates	68	-	-	68	64
Trade Refuse	514	-	-	514	479
Travel	157	-	-	157	-
Wages	3,407	-	-	3,407	3,069
Water	703	-	-	703	946
Bar Stock	6,435	-	-	6,435	6,617
Deposit Returns	5,344	-	-	5,344	4,696
Error		-	-	-	325
Customer Refunds	958	-	-	958	376
**Sub total **	39,433	-	-	39,433	36,518

A4 Asset and investment purchases, (see table)		- - - - -	- - - - -	3,358 - 3,358 42,791 7,968	- 36,518 7,044 - 7,044
Solar Panels	3,358
	-
**Sub total **	3,358
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	7,968	-	-	7,968	7,044
	-	-	-	-	-
	63,784	-	-	63,784
	71,752	-	-	71,752	7,044

Section B Statement of assets and liabilities at the end of the period

Categories Details

Unrestricted	Restricted	Endowment
funds	funds	funds
to nearest £	to nearest £	to nearest £

CCXX R2 accounts (SS)

11/20/2025

Docusign Envelope ID: 77A1C7EA-2DE2-42FD-BBDB-28C10059E57B

B1 Cash funds

B2 Other monetary assets

B3 Investment assets

B4 Assets retained for the charity’s own use

	11,464	-	-
	14,147
	724
	45,000	-	-
	417	-	-
	71,752	-	-
			OK
			Endowment funds to nearest £
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
		-	-
		-	-
		-	-
		-	-
		-	-
Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
Property	Unrestricted	-	-
Furniture & Fittings	Unrestricted	-	-

CCXX R3 accounts (SS)

11/20/2025

Docusign Envelope ID: 77A1C7EA-2DE2-42FD-BBDB-28C10059E57B - ~~oes~~ Fund to which Amount due When due Details liability relates (optional) (optional) B5 Liabilities - - - - - ~~—==—~~ Signed by one or two trustees on Date of behalf of all the trustees Signature Print Name approval Debbie Hamilton 20-Nov-25 | 12:12 GMT

CCXX R4 accounts (SS)

11/20/2025

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of pA1j&TON (n£-c(tJ(LIA u k4 A L 3iloilLo25 On accounts for the year ended Charity no (if any) Set out on pages I report to Ihe trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 3 1 I d i (10 25 Responslbilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145{5Xb} of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no COnrnS and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Slgned: Date: olii Iz02S Name: I&A A-rt Relevant professional qualification(s) or body (if any): IL&29&3 Address: IER October 2018

Section B Disclosure Only complète if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for exarniners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examination of charity accounts checklist (CC32a) A recommended checklist for examiners This checklist is not suitable for the examination of voluntary group accounts. 1. Self-assessment checklist The questions in this checklist are designed to help the examiner to undertake their independent examination in accordance with the legal requirements and good practice recommendations set out in the Commission's guidance on Independent examination of charity accounts: Directions and guidance for examiners (CC32). The examiner is recommended to use the checklist alongside the Directions for independent examination. Not all the checks listed will apply in the case of every independent examination and so the checklist is not a substitute to the examiner using their own judgment as to what is necessary. The prompt 'step done, may prompt a 'yes' or 'no'. A 'no' answer does not always indicate a problem because it may simply be that the step was either not applicable or found not to be necessary to the examination undertaken in which case the words 'not applicable, or 'not necessary, might be entered in pla of a working paper reference. Some answers may be 'no' because the evidence or information that was needed could not be obtained and this will need to be considered when the examiner makes their report. It is recommended that all the steps for each Direction are completed with a working paper reference added. It may be that the examiner completes the checklist as they go through the examination or as a completeness check at the end as they bring their examination to a conclusion and prepare their report. There is no legal requirement to use this checklist and examiners may substitute their own checklist or take an alternative approach. If the checklist is completed it is recommended that this fonns part of the formal record of their independent examination undertaken and is kept in the file of examiner's working papers.

Checklist The Directions and documentation Step done? Working paper reference Direction 1: Check whether the charity is eligible to have an independent examination Checked the charity audit threshold applying to the accounts to be reviewed Checked an audit is not required for any other reason Confirmed the charity is eligible for independent examination Confirmed the amount of the charity's income to figure shown the accounts (including any branches) and confinned that income and assets are below the audit threshold or, rf applicable, obtained a copy of the letter from the Commission approvin an audit dispensation If the charity has one or more subsidiaries confimed that group accounts are not required by law If a charitable company checked that the audit exemption statement has been made If applicable, rechecked the threshold calculation during the examination If the charity's income is more than £250,000 confirmed that the examiner is a member of one of the listed bodies If applicable, infomed the trustees that the charity is not ible for an independent examination If receipts and payments accounts have been prepared, checked that the charity's gross income is less than £250,000 and that it is not a compan If receipts and payments accounts have been prepared, check that there is no requirement to prepare accruals accounts in document or for any other reason the charity's governin If applicable, informed the trustees that the charity is not eligible to prepare receipts and pa ments accounts Direction 2: Check for any conflict of interest that prevents the examiner from carrying out their independent examination Confirmed that there are no close personal relationships with the trustees that compromise independence Confirmed as having no the day to day involvement in the administration of the charity If providing other sendices to the charity then confirmed that all the criteria in Direction 2 necessary for independence are met Identified that there are no circumstances in the examiner's judgment that would reasonably lead to the perception that the examiner is not independent ' I Tr4JA KJI r1 IA 4eS r4lA 4eJ rxj IA Nl l4e.s wave Iles

The Directions and documentation Step done? Working paper reference Considered whether sufficiently skilled to cary out the examination and, where required, confirned membership of a listed bod If applicable, informed the trustees that you are not eligible to ca out the independent examination Direction 3: Record your independent examination File of working papers prepared to document the work undertaken (see the Direction for guidance on key working papers) Evidence of appointment on file If issued, letter of engagement signed by the trustees on file Documentation of steps required by Direction 1 are all done Documentation that steps required b Direction 2 are all done Analytical review documented Areas of concem identrfied and noted whether these were resolved or if unresolved and significant have included them in the examiner's report Verification and vouching procedures undertaken and any checks made are on file of approved accounts on file Cop of trustees, annual report on file Copies of infomation relied upon as part of the examination are on file If applicable, copies of written assurances iven Recorded the conclusions drawn as an outcome of the independent examination that support the examiner's report are on file Recorded any matters of material Significan about which a report must be made direct to the Commission Recorded whether to exercise discretion and report on relevant matters direct to the Commission Direction 4: Plan your independent examination Obtained an understanding of the charity's constitution, objectives, organisational structure. the funds managed, its activities and accounting records and systems Planned specific examination prOdureS appropriate to the circumstances of the charity Reviewed whether any areas for improvement were advised to the trustees in the previous year's independent examinerfs report {or audit report and management letter) and looked to see if any action taken Considered the financial risks identffied and, where accruals accounts prepared, considered whether the trustees have evidence that shows that the charity is a going concem Noted any implications for the examiner's report and for separate reporting to the Commission (4cLA fl) c5 es HCS rA oIc- qes qcs a 1screr_' qes pJli

The Directions and documentation Step done? Working paper reference Direction 5: Check that accounting records are kept to the required standard Checked that accounting records have been kept are complete and considered if they have been kept to the required standard Asked the trustees about how they ensure the accounting records are complete If corrections made or records created during the examination, the trustee approval for these has been sought and obtained Asked the trustees if they carried out a review of the charity's internal financial controls in the year reported Noted any implications for the examiner's report and for separate reporting to the Commission Direction 6: Check that the accounts are consistent with the accounting records Compared the accounts with the underlying accountin Checked some entries from the listing of transactions of income and expenditure to vouchers such as invoices, bank statements, and receipts. If applicable, confinned that the trustees have taken the necessary steps to ensure that restricted or endowed funds are correctly reported in the accounts If additional checks were necessary, the evidence was found that showed the accounting record was complete, voucher present, and both supported the entry in the accounts Direction 7: If the accounts are prepared on an accruals basis and one or more related party transactions took place the examiner must check if these were properly disclosed in the notes to the accounts Checked that the disclosures required by the SORP have been made and are complete Considered whether there are any implications for the examiner's report and reporting to the Commission If receipts and payments accounts prepared and a related party transaction note was provided, then checked the note for any implications for the examinef s report Direction 8: Check the reasonableness of the significant estimates and judgments and accounting policies used in accounting for the types of fund held and in the preparation of the accounts Checked with the trustees that the separate funds of the charity have been coectlY accounted for and reported correctly in the accounts Checked the reasonableness of any significant estimates or judgments that have been made in preparing the accounts records 4&5 fe& K4c3

The Directions and documentation Step done? Working paper reference Where accruals accounts are prepared, checked that the accounting policies adopted are consistent with the SORP and are appropriate to the activities of the charity Where accruals accounts are prepared, checked that the accounts were prepared on a going concern basis Noted any implications for the examinerfs report and for separate reportin to the Commission Direction 9: The examiner must check whether the trustees have considered the financial circumstances of the charity at the end of the reporting period and, if the accounts are prepared on an accruals basis, check whether the trustees have made an assessment of the charity's position as a going concern when approving the accounts Asked the trustees whether they expect the charity to be able to settle outstanding invoices, bills and commitments as and when they fall due les e5 Asked the trustees about the reserves policy and the adequacy of the level of reserves held 4c5 Where accruals accounts are prepared. checked that the trustees, have made an assessment of going concem and that their assessment is reasonable given the infonnation available Where accruals accounts are prepad, checked that the SORP'S disclosures about going conrn have been made Noted any implications for the examinerfs report and for separate reporting to the Commission Direction 10: Check the forni and content of the accounts Where receipts and payments accounts have been prepared, checked that the charity can lawfully prepare such accounts, that all the accounting statements are present and that the funds of the charity are correctly identified Where accruals accounts are prepared, checked that they comply with the SORP and applicable accounting standard If the charity is a company, checked that the accounts also compl with the applicable compan law requirements Noted any implications for the examinerfs report and for separate reportin to the Commission Direction 11: Identify items from the analytical review of the accounts that need to be followed up for further explanation or evidence Carried out an analytical review J l+ 4eJ Ye5

The Directions and documentation Step done? Working paper reference Following the analytical review, selected material items in the accounts for further ex lanation or supporting evidence If the accounts could be materially misstated, additional checks were undertaken and the examiner is satisfied that the item(s} identified were satisfactorily explained and correctly included in the accounts Noted any implications for the examiner's report and for separate reporting to the Commission Direction 12: Compare the trustees, annual report with the accounts Checked that any figure for reserrfes quoted in the trustees, annual report is not materially inconsistent with the accounts Compared the trustees, annual report with the accounts for any material inconsistency Noted any implications for the examiner's report and for separate reportin to the Commission Direction 13: Write and sign the independent examination report Reviewed the conclusions from the independent examination Considered whether the examination has identified a matter of concern that should be reported in the examiner's report Checked that the examiner's report covers all of the matters required If relying on the work of others in undertaking the independent examination, the examiner is fully satisfied with their work and that work has been fully documented Signed and dated the examinerfs report Reported matters of material significance direct to the Commission Exercised discretion and reported relevant matters direct to the Commission Sskz gcj Ye eJ e5 Yei Jlrt