## **Minutes from the Annual General Meeting of the Unit Management Committee of Loughborough Sea Cadets, held on Tuesday 01 July 2025** **Present:** Sub Lt Browning, Mrs Martin, Mrs Hutchinson, Mrs Heath, Mrs Evans, Mrs Padgett, Mr Hickling, Mr Savage ## **Apologies for absence** : Mr Evans, Mr Fitt Mrs Martin thanked everyone for attending and opened the meeting. Minutes of the last AGM were agreed Matters arising from last year’s minutes. There were no matters arising from the last meeting. ## _**UNIT CHAIRPERSON’S REPORT AGM 2024**_ At TS Venomous, we pride ourselves on being a successful team of dedicated Staff, enthusiastic Cadets, and a committed Unit Management Team (UMT), all working together in harmony to achieve our shared goal: delivering the Sea Cadet Experience. ## **Highlights of the Year** This year has been exceptionally productive and rewarding. Notable achievements include: Completion of our jetty – a significant milestone that will greatly enhance our training and boating activities. Securing a grant for a Ship Simulator – this new equipment will significantly expand opportunities for Cadets to develop their navigation and leadership skills in a realistic and engaging environment. Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 Increased presence at new fundraising events – thanks to the hard work of our volunteers and supporters, these events have proved to be very profitable, providing valuable funds to reinvest into the Unit. ## **Looking Ahead** The year ahead promises to be equally exciting for TS Venomous, with several ambitious plans in place: **Attending more fundraising events for the first time** – broadening our community engagement and increasing financial support. ## **Major projects to further upgrade the Unit** , including: - Installation of secure boat storage, safeguarding our assets. - Implementation of an integrated fire and smoke alarm system, which will enable us to host weekend residential courses safely and in compliance with regulations. ## **Expanding our first aid training capacity** by purchasing additional Resuscitation Annie manikins, allowing us to deliver courses not only for our Cadets but also for the wider District. ## **Closing Remarks** I have thoroughly enjoyed my years at TS Venomous and feel privileged to be part of such a dedicated and forward-thinking team. I look forward to continuing this journey, working alongside Staff, Cadets, and the UMT to ensure that TS Venomous remains a place where young people thrive and gain invaluable life skills. Together, we remain committed to delivering the best possible Sea Cadet Experience. ## _**COMMANDING OFFICER’S REPORT AGM 2025**_ Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 Good evening, everyone. Thank you for joining us at this year’s AGM. It’s a privilege to reflect on our progress and share how Loughborough Sea Cadets continues to grow in alignment with the national “Future Ready” strategy. This five-year plan, launched by the Marine Society & Sea Cadets (MSSC), focuses on three pillars: Our Offer, Our People, and Inclusion & Growth—all of which are shaping our local delivery. ## **Cadet Development & Achievements** This year, our cadets have embraced new challenges and opportunities: - _**Training and Qualifications**_ : Cadets completed courses in seamanship, first aid, and catering, with several achieving boating qualifications. We’ve also begun integrating digital skills into our programme, in line with the national shift toward cyber-readiness. - _**Leadership and Voice**_ : We’ve introduced regular cadet forums, giving our young people a stronger voice in shaping their experience—an important step toward the 2028 target of full cadet-led engagement. - _**Recognition**_ : Cadets have earned promotions and awards at district level, and we’re proud of their representation at regional events ## **Events & Community Engagement** _**- Boating and Adventure**_ : With the support of a community grant, we launched a state-of-theart ship simulator, enhancing our maritime training and aligning with the strategy’s emphasis on modern, relevant experiences. _**- Events and Parades**_ : We participated in Remembrance Day, Armed Forces Day, Submariners Memorial, VE Day events, air show, and local civic events, strengthening our community ties. _**- Camps and Expeditions**_ : Cadets attended district and national camps, gaining confidence and building friendships. - Engagement with Armed Forces: Establishing strong links with the Royal Navy Attract teams, Defence Animal Training Regiment, and arranged a visit to HMS Queen Elizabeth. ## **Volunteer Development** - _We welcomed new instructors and supported existing staff through training in safeguarding, instructional methods, and flexible volunteering models._ Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 - _We’re embracing the strategy’s call for mentoring and upskilling, ensuring our team is equipped to deliver high-quality, youth-centered experiences._ ## **Strategic Plan** ## _**Work Still to Do**_ - _Cadet Recruitment Campaign: Needs activation—focus on schools, social media, and public posters._ - _- Forces Engagement: Only 1 of 7 actions completed—requires follow-up with listed partners. - Social Media: Finalize YouTube channel._ Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 ## **Ships Company** ## **Looking Ahead** - _Expanding our cadet numbers and volunteer base._ - _- Continuing to modernise our training offer, including digital and STEM-based modules._ - _- Strengthening partnerships with local schools and community groups to widen access._ ## **Conclusion** _In our last Unit inspection (Royal Navy Parade with Unit Review) we scored a Burgee, which demonstrates we sit in the top 20% of units nationwide!_ _I would like to extend a heartfelt thank you to our Chair, Mrs. Sarina Martin, for her outstanding leadership and the significant amount of work she has contributed throughout the year. Her dedication and guidance have been instrumental in our success. I also wish to thank all members of the Unit Management Team (UMT) for their unwavering support,_ Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 _tireless fundraising efforts, and the essential services they provide. Their contributions have enabled our cadets to thrive and continue benefiting from the opportunities we offer._ _In closing, I want to thank our cadets, volunteers, committee members, and supporters. Your dedication ensures that Loughborough Sea Cadets remains a place where young people can thrive. Together, we are not only meeting today’s needs—we are building a unit that is truly Future Ready_ _Thank you._ _Sub Lieutenant (SCC) Paul Browning, Royal Navy Reserve_ ## _**TREASURER'S REPORT FOR YEAR TO 31 MARCH 2025**_ ## **Summary** We had a successful year financially in 2024-25, completing several key projects (the jetty and the boat simulator) and implementing section 19 inspections on the minibus, all of which came at a significant cost. Despite this we increased our bank balances from £2605.89 to a much more healthy £8948.72. ## **Income** Income for the unit comprises of three main areas – subs, grants and charity fundraising events. Subs for the year was on average £385 with monthly amounts varying as shown in the table below. Subs alone are not sufficient to cover the regular outgoings for the unit (see below) so other income streams are critical to maintaining the units finances and providing a positive environment for cadets. Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 Grant payments to the unit totalled £16,681 and will continue to be critical to successfully completing large projects like the jetty and boat simulator, but cannot be used/relied upon to fund the daily running of the unit. The final main income stream is charity events. These events raised £7462 in the financial year. Income generated from these charity events is critical to the daily running of the unit as it supports the income from subs to pay our monthly bills (which increased significantly from the previous year) - but also covered investment in new equipment and maintenance activities to ensure we can give cadets the best and safest experience possible. Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 ## **Outgoings** Regular monthly overheads and operating costs for the financial year are shown in the table below. Variability in some costs is due to monthly collections sometimes falling into the next month. These regular outgoings averaged £410 per month, £25 more than the income from subs. On top of the regular outgoings, we spent £1118.18 on boat maintenance, £1105 on building maintenance, £437 on stationery and a significantly increased £3000 on maintaining the minibus all of which are required just to keep the unit running. ## **Monthly Accounts** Monthly balances for all accounts are shown below. Despite increases in our outgoings, we have more than made up for this with more funding from charity events, helping us end the year in a healthy financial position. Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 ## _**Nominations for new Unit Management Committee**_ Mrs Martin and the rest of the committee stepped down and handed the meeting over to Sub Lt Browning for nominations. ## **NOMINATIONS FOR POSITION OF CHAIRPERSON** Mrs Martin was proposed by Sub Lt Browning and seconded by Mr Hickling. There being no other nominees, Mrs Martin was elected. ## **NOMINATIONS FOR VICE CHAIRPERSON** No nominees came forward, post remains vacant Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 ## **NOMINATIONS FOR TREASURER** Mr Evans was proposed by Mrs Martin and seconded by Mrs Heath. There being no other nominees, Mr Evans was elected ## **NOMINATIONS FOR SECRETARY** Mrs Browning was proposed by Mrs Martin and seconded by Mrs Padgett. There being no other nominees, Mrs Hutchinson was elected ## **NOMINATIONS FOR OTHER MEMBERS OF COMMITTEE** Mrs Evans, Mr Fitt, Mrs Hutchinson, Mr Hutchinson, Mrs Heath, Mr Hickling all wish to remain on committee. Mr and Mrs Savage to joint committee. The meeting was handed back to Mrs Martin There being no other business, the meeting was closed. Patron: HM The Queen A charity registered in England and Wales Charity Number: 521461 THE SEA CADrrs Fomi ANNUAL STATEmE￿r OF ACCOUNf FOR THE UNtr RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2025 SCC A3 IR&PI J8n-20 Copy to te ￿ crto WesknutsaThJVc4unteer & SupkW(M8rry atArea offi￿ lo b& notiw ty 1 Novemter2Q26 Unlt Name: Fund-namel Loughborough Charlty No.. 521481 ose iff not held fvr Unrfs a￿1 wrp)se5 :. THIS LAST YEAR Nots8 REVENUE RECEI ANNUAL FUNDIDIRECT GRANT - (reslrioted) OTHER GRANTS - (unrestricted) SCAVA (Sea Cadet Victualling Ailthvance) CADET CONTR18UTIONS OTHER DONATIONS I LEGACIES FUNDRAISING & SPECIAL EVENTS PROCEEDS £13.6CQ.00 £3.080.60 £o.co £4,645.00 £1,716. £8,016. £0.00 £4,250.00 £0.00 £8.405.00 £2.7C6 59 £6,087.22 OTHER CHARITABLE ACTMTIES: COMPETITION RECEIPTS COURSE FEES SUNDRY SALES RECEIPTS BANK DEPOSIT INTEREST PROPERTY RENTS {indudes any occasional OTHER REVENUE RECEIPTS £0.00 £186.08 £0.00 £54.38 £0.00 £1.565.56 £0.00 £437.60 £0.00 £10.32 £0.00 £0.00 TOTAL REVENUE RECEIPTS £32,864.58 £19,898.73 NON-REVENUE RECEI PROCEEDS FROM SALES OF OTHER FIXED £285.47 £0.00 TOTAL NON41EVENUE RECEIPTS eAtta¢h that Fund's similar A£cwnt of Receipts as page AC1A and so on) £285.47 £0.00 TOTAL RECEIPTS - A + B £33,150.05 £19.896.73 Reconciliation.". NET CHANGE F R YEAR IN CASHIBANK BALANCE:. - REVENUE ITEMS {- A- D from page AC2) - NON-REVENUE ITEMS {- B- E from pa￿ AC2) - COMBINED (=G+H) CASHIBANK BALANCE FROM LAST YEAR*ND CASHIBANK BALANCE AT THIS YEAR*ND £8.485.71 -£2,943.77 £5.541.94 £1.998.34 £3,4Cfj.78 £1,408.44 £8,948.72 £3,406.78 £2,009.34 11.00 2025 AC1 NON-CONFIDENTIAL THE SEA CADErs Fomi ANNUAL STATEMEpif OF Accoumf FOR THE UNrr SCC A3 IR8PI RECEIPTS & PAYMENTS ACCOUNT lor year ènded 31 March 2025 Jan-20 runhs In ScotsThJ." Thks stai•m￿s fL¥rn JbJ its pgjutrry a￿ Lry R*juL7b￿s- SSI 2￿rI18> Unlt Name: Fund-namel Loughborough Charlty No.. 521461 ur ose (if not heh1 tor tr* Un¢$ THIS LA8T Note8 REVENUE PAYMENT DIRECT CHARITABLE ACTMTY C FUNDRAISING & SPECIAL EVENTS COSTS COMPETITION COSTS FUEL & TRAVEL COSTS CATERING COSTS TRAINING DELIVERY COSTS ARTICLES PURCHASED FOR RESALE £2.464.95 £o.c £0.00 £o.c £0.￿) £0.00 £1,851.10 £0.00 £218.89 £0.00 £0.00 £0.00 OVERHEAD COSTS FOR: RENT I COUNCIL TAX HEAT. LIGHT & WATER TELEPHONE & BROADPAND RUNNING COST Inc POSTAGE. PRINTING & OTHER £327.81 £1,453.05 £500.51 £441.24 £427.81 £1,018.87 £283.45 £460.48 ANC OST BUILDINGS & ESTATE BOATS VEHICLES OTHER MISC EQUIPMENT INSURANCE COSTS 8ANK INTEREST & CHARGES £10.874.28 £1,118.26 £2,999.92 £1,846.67 £2,102.18 £o.o) £9,561.18 £63.64 £687.09 £1,410.64 £1,904.24 £0.00 RNA CEC FOR ACCOUNTSIAUDIT OR INDEPENDENT EXAM1fr14TfON FOR OTHER PROFESSIONAL FEES FOR LEGAL ADVICE (for constitution or truste88) OTHER REVENUE COSTS TOTAL REVENUE PAYPAENTS £0.00 £250.CQ £0.00 £0.00 £24,378.87 £0.00 £0.00 £0.00 £0.00 £17,887.39 ON- EVENUE PAYMENTS- ASSETS £3,229.24 £11.00 TOTAL NON41EVENUE TOTAL PAYMENTS (=DfvE) £3,229.24 £27 608.11 £11.00 £17 898.39 AC2 NON BANK DEPOSITS {rf any) not inclLvJed abov• LOANS RECOVERABLE OTHER DEBTS (total recovwth- exdude ￿"aCuu818 TOCKS OF ITEMS FOR RESALE Itotor costi INVESTMENTS {p￿ent value of3eoJthies &c) INVESTMENTS Idltto- belwdlng to a Restrtded FWKI. If TH R FIXED ASSET - LAND & BUILDINGS - BOATS - VEHICLES - COMPUTERS & OTHER EQUIPMEfrrr 'For all thasa h8m8 IlndL•Jing ony 9fft8 at e8tknaknl VI￿ glv•n) 8tat• thèir total horn Ir kYl￿r than as •bD¥• IABILITIES LOANS REPAYABLE OTHER CREDITORS (total payable- exclude any"awuaL%l CONTINGENT LIABILITIES le&tbnatsd total amourrt> £8.948.72 £3.406.78 [ScottlshJ ACCOUNTS NOTES• {W not AnnLbg1 R¢M> For any Receipts & Pa￿ents Account included In this Stat8menl of Account". the nature and purpose of gach Fund accounted fof and the legal r88tri¢tion$ on its Totsl numbor and amount of any grants paid to {1) 1ndN￿u¥l5 and lill institutioryd, analysad by type of Amount of trustee remuneration Ilnc. lo connethd Fersonsl pal(J and the *al aLrthonty ft>r it Amount of any Iruslee expenses reimbursed and for hcMT m8ny trustees Amount and nature of any other tru$tee-transactOon8 (Includlng with ¢onnected pgr¥on$, statsng the together with any amount owing at the year4nd {w rf tsunts Partlcularn r*••y¥r {e¢w¥ nty*l Forfm m*y. Any fvther infomiation that'may reasonabty assi5f r¢adel$ undefSlandirvJ rshow d&t8its on an extra allachgd Signed ag 8uthorig6d by the Univ$ klanagemont Committee- Date.. ..Unlt Treasurer . Unit Chaimian AC3 NONIONFIDENTIAL F(¥M A3 IR& Llnlt Nam•.' byrough c￿rlly No. 521401 LE112NS Unit Marogement Ccmmittee rnemkn lts'thwity trustees) al date ofsw"NJ R8p*. Sarlna Marbn Lelghanne Evan$ Cc4n Eva Paul Bru•mlThJ Justina Healh P•tw Frtt Name8 ¢rfany other per80n8 thaiity tru8tg8s oftr* UIMI 8t 8rry Ime ￿ th8 fi￿tsaI w. Robwt Anthorry Name ofany lor w, In the flnaThSal yw) • ￿u¥l0•￿￿e diarw. l.•.. In ol anyasgoty t4brylry to the Unrt (￿ude8 rxt8t0Jlgr￿ n￿lf￿$ &cl [ooi.' S¢oU•ndJ:. Thè m•thOttl81 adcotsd for r•¢Yulllng nwtru•tsM. and ITht1Jwt￿ •Y• •l•¢t•d or(th•rnlw •ppoSnW l•nd by wthoml •ccor¢an¢o wlth th• UnS1'• con•tltutlon, ar• ts lolth:. Unlt Ilanegom•nl T88m (UMTJ m8nrt)ern •rn •lKÉ•d •nnu•ty•tlh• AnnuthlGWw￿N4*•tr￿ (AGAQ. UAlTM￿kn thbcl•(I fmm th? memlwshlp olth• ￿ C*del Wrage *)Ih Ihe uni In the eb*ntol• vx•ncy •ri&lnp durfng Iheyg•r {known os a c•Ju8J vatsw), The UAIThaw the%•)wlo •wk•nt• VAITn￿nber Th8 UMTm#mbww18d wAlseThg unlllth• dale 01th8 nexlAGAI. •fterwhWI th• post￿￿ts* filtsdby&*c4hx. Thg Unl¢'g charIts1￿• purK*xe(•l ￿ set wt In h comtltutlon 5$:. ro promote Ihe develc¢Thnt F* in thelr h*l*bJal aThJ ¥cthl ￿till as fjrthlth* and •ty rospon61bl• c￿l2•n* by the provlwon ofg¢wtion and leisure Im*athltias Xf•)rdar** wilh thg rfflnc4pk•, ethos and w#cOc•8 ofthe Marfne Srri8ty & Sèa Cadets (Mssci Th• Unlt'• rnaln xUtAtle• xhlfv•m•￿ In th• flnancw y••rtAw•:. corn￿et￿)n oftr¢ nthfJ•ty for the RaW suffident to *Mir• i• fu*sfcryryW*lb) MSSC Ilwh ••rlwJn 19 Shlp $imul8tor wrtha*J and th•Wl8d at ts un Publ1¢ B•ndlt The eth'n￿ to gfve due regard ts) the wided tythe Unrt to ¢Awilabk purFose olthe Sea C*t movement as set oui In the 8nd 8¢*wemenls as oyJOln*J atove The airn is ￿ >7￿>t* th? de￿ fAiThJrvJ Fw&48 in athievin9 thelr Iniellectual and Sofial P￿￿tial a8 IndNiduals and responsit4a in a 8ale enIAr￿￿￿nt. kn cmtrto achyève the Unil youry Fewe .NOKONFIDENTIAL THE SEA CADErs Fom) ANNUAL STATEMEKf OF ACCOUNP FOR THE UNrr RECEIPTS & PAYMENTS AccouKf for yoar ended 31 March 2025 run6ts In Sxd8nd'. Ths Slaiww￿S frxm ￿n￿ntalKI are SSI X¢fJ2181 Cewto be uploaded onlo W¢strnrfer andVc4unlew& Bu*w Supwt DatsnaoeratAAea Offr8 to be ￿tifi&l by 1 Novemt• 2025 SCC A3 IR&PI Jan-20 Unlt Name: Loughl)orough Charlty No: 521461 Reserves Pollcy The charity trustees. policy aims to maintsin UnreStnC￿ reseprfes at a level equating months revenue payments in order to safeguard the Univs ongoing activibes from any unexpected fluctuats'ons in income Yearffjnd reserves amounted to months. on that basis. IDglate this $8¢1th rfnot a￿KabI&l The Unit holds in d8slgn8t8d lunds rnpresenting hedass8ts n88ded for firture actiwti8s and forfulure proi8cls lo bg camed out as cunvnty ID818te s8ctson unless Ihg Unrt h8s a Resh7cl8d Fund MJofy't] A restricted fund held for the purpose of was in defictt to the extent of and the steps being taken to recllfy It are'.- uunng nnancAai year vnii reKeivea me Tol￿1n9 oonaieu iacAi1we￿￿erviCes ifl￿. cngiisn, vvei8n or INI I Initql.. The Unit andlor its trustees held the following assets for the charityiie8 named below, whose charitable purposes are as set out hereunder. Special affangements for the safe custoty of those assets and their segregation from the Unit's own assets are as set out below IEnglish. Welsh a Nl Units". Delete thi8 secbon if not applicable.. Units In Scovand.. This disc108ure is not mandatory].- Dats signed as authorfsed by the Univ$ Management Committee: Unit Treasurer Unrt Chalman Independent Examiner hlote." The statutory aiKlit￿1nde￿￿th exwnin*m re￿￿on UNS Stat8mgntolAccounl mustbe 8tt8ch8d. AC5 . NONIONFIDENTIAL ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name LOUGHBOROUGH UNIT 223 OF THE SEA CADET CORPS **On accounts for the year** 2025 **Charity no 521461 ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/ 03/ 2025** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent** The charity’s gross income did not exceed £250,000 **examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. Which gives me cause to believe that in, any material respect: - There are no concerns and I have come across no other matters in connection with the examination to which attention should be drawn in this report _._ **Signed: Date:** 20/11/2025 **Name:** Aaron CARTER **Relevant professional** N/A **qualification(s) or body (if any):** **Address:** 14 The Maples Grimsby DN36 4BT ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **Oct 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . n/a 2 **Oct 2018** **IER**