## **Kegworth Village Hall Annual General Meeting Minutes 13[th] April 2026** **Present:** Jo Cowley, Alex Dickson, Annette Fowkes, Sue Green, Lorraine Harrison, Jean Hayes, Debbie Moody, Hilary Tansley 1. Apologies: Jackie Forster, Isabel Osborne, Val Yates 2. Approval of Minutes of the Annual General Meeting held on 14[th] April 2025: Approved. 3. Matters arising from Minutes: - a) Nothing has been done about the car park being poorly lit by the Parish Council. - b) Solar Panels are ongoing and are in the minutes of regular Village Hall Management Committee Meeting minutes with same date as these minutes. ## 4. Chair’s Report for 2025 – 2026: I know it is a bit repetitive but it’s true – here we are again. Kegworth Village Hall is maintaining its valued position in the village; used by many, appreciated by some, ignored by quite a lot but run by a few dedicated stalwarts. It’s continued success is due to work of all of you who support the hall and keep it improving and functioning for the hirers. Many of the hirers have been coming for a long time such as Black Diamonds, Tai chi, Judo, rabbit clubs etc. Others are just part of the hall – KP’s, KPYA, Lunch Club, Tiddlers and they are appreciated by the village. Sadly, even those groups have their problems and the future of Tiddlers is looking a bit doubtful. Private bookings are popular and children’s parties are regularly held. As a fundraising venue this is the best in the village hence the film shows, One Kegworth evening social events and also the Easter Market this year. I understand that that event was a great success and may find a long term home in the hall. I am particularly pleased that the youth uniformed organisations continue to flourish. A bequest from an original hall committee member has enabled us to make sitting in the hall a more comfortable experience and hopefully there will be less squeaking in the hall during the plays. The office work certainly keeps Kirsty busy with a constant stream of emails every day. We are very grateful that her partner Jamie has agreed to take on some of the odd jobs that need doing round the building. For a change we still have the same cleaners as we had this time last year!! Our newer trustees Val and Jo have both settled well into the hall routines and I am very pleased that we have them on board. Will has decided to not become a trustee, but he is still willing to help us and is hopefully going to sort ongoing issues with the projector. Annette has decided to stand down as a trustee this year but will continue as a friend of the hall. Thank you Annette for all your service to the hall. During the last year Jackie has also stepped down as a trustee but continues to be a friend and we trust that she will be available to sort out the bookings etc for the Tabletop and Craft fair this year. Thank you to Alex for her organised secretarial abilities – she keeps me on my toes at times – and thanks to Lorraine for trying to keep the hall inventory organised – an impossible task! And thank you to all the rest of you for your support. So, here’s to another year of full bookings and happy hirers. Jean Hayes 5. Treasurer’s Report for the year ending 31[st] December 2025: This year we have registered the Village Hall as a CIO (Charitable Incorporated Organisation) and are in the process or transferring the assets to enable the old Charitable Trust to be closed. This was done in the main to give protection to all the Halls Trustees as the current Charity status leaves the Trustees personally liable and as volunteers this needed to be addressed. In the past accounting year the Village Hall reported a loss in its accounts of £14,250, this is partially due to a decrease of bookings from last year, a higher cost in wages and a lot of maintenance work and expenditure that has taken place. We have purchased some new more comfortable chairs for the main hall, had some of the rooms redecorated and both the main hall and Community room floors have been professionally cleaned thus ensuring the hall standard is kept high for the hirers. We recently met to look at the hire rates and so as not to out price ourselves we kept the hourly hire rate the same but cut the discounts for multiple hours and tried to bring into line the regular hirers to have similar discounts. The Auditor and I agree that we need to be mindful of our spending moving forward and look to advertise the hall to attract more bookings, look to grants for one off expenditure or look at more fundraising events other than the Tabletop Sale to attract income. This all being said we still have a good reserve balance thanks to gifts received in the past and return hirers coming back year on year. Val Yates Treasurer 6. Resignations and Elections of Officers and Trustees Committee ## Resignations Jackie Forster and Annette Fowkes as Trustees. ## Elections - a. Chairperson: Jean Hayes - b. Secretary: Alex Dickson - c. Treasurer: Val Yates - d. Trustees: Jo Cowley, Lorraine Harrison, Debbie Moody, Hilary Tansley - e. Ordinary Committee Members: Jackie Forster, Annette Fowkes, Sue Green, Isabel Osborne ## **6. Any Other Business:** None KEGWORTH VILLAGE HALL MANAGEMENT COMMITTEE REGISTERED CHARITY No 521439 BALANCE SHEET AS AT 31 DECEMBER 2025 2025 2024 Bank account 10792.08 16042.11 Float loo.00 loo.00 CCLA investrnent fund Imarket value 31-12-2025 £630031 30000.00 30000.00 £ 40892.08 £ 46142.11 Accumulated reserves Brought forward 46142.11 32044.12 Annual surplus 14097.99 Transfer f rom investment 9000.00 55142.IL 46162.IL Annual deficit 14250. 03 Carried forward £ 40892.08 £ 46162.11 KEGWORTH VILLAGE HALL MANAGEMENT COMMITTEE REGISTERED CHARITY No 521439 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2025 INCOME EXPENDITURE Gifts Bookings Inet I Dividends COIF 1916.53 44707.28 2296.39 Wages Cleaning tnaterials Electricity Gas Insurance Equipment Statutory checks 4020.67 Licences 714.98 Maintenance 18804 83 Ground rent 5.25 Water rates 3108.64 Refuse 590.19 Telephone & computer 1585.57 stationery 173.13 Auditor 190.00 Miscellaneous 4837 44 20138. 90 1153.79 1437.57 3054 33 2899.99 48920.20 63170.23 Annual def icit 14250.03 £ 63170.23 £ 63170.23 A J Pearson Auditor ksTr& Mrs V Yates Treasurer CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independeni Examiner's Report Report to the trustee￿ I members of l iIQCf ￿ILL￿fic vlKkU MA+J&& nL4fi On accounts for the year | ended , 21 XL I Charity no (Ifany) Set out on pages I report to the tnjstees on my examination of the accounts of the above charityllhe Trust-l for the year ended Responsibililies and As the charity trustees of the Trust. you are ￿s[M)nsIble for Ihe preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (-the Act-l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145151(b} of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below "l in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were nol kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concems and have come across no oiher matters in connection th the examination lo which attention should be drawm in order to enable a proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualification{sl or body (ifany): l 0￿￿￿-, ￿(( I V¥mr Address: IER October 2018 Section B Disclosure Only complete FF the pxaminer nec'ds to highlight matlor.. of concern {see CC32, Independenl examinii lion of chit rily aLcourils.' (lirp.I:tion* and guidan(.:e for ex8minersl. Givo here brief d•tails of any items that the examinerwishès to dlsclose. r£￿￿ October 2018 IER