Kegworth Village Hall Annual General Meeting Minutes 29[th] April 2024 Present: Jean Hayes, Annette Fowkes, Alex Dickson, Jackie Forster, Sue Green, Lorraine Harrison, Debbie Moody, Kirsty Reynolds, Andrew Priestley 1. Apologies: 2. Minutes of the Annual General Meeting held on 17[th] April 2023: Approved 3. Matters arising from Minutes : None 4. Chair’s Report for 2023 – 2024 : How time flies ! Especially the last 40 years ! Another AGM but the same hall with some of the same issues. The good positive points are :- The preschool continues and, although not as busy as they would like, it manages to keep open 5 days a week. They clear the room when necessary but we have agreed that they can leave it set up some evenings – not at the weekend though. The new plumbing and electrical firm that we have used seem to be good and have both come when emergency situations have arisen. Unfortunately, Mandy Spiby our cleaner had to leave because of health issues but Sally has taken over and seems to be efficient and happy. New lighting has been installed throughout the building and is a great improvement. We hope it will result in lower electricity usage and easier maintenance. This was possible as we were successful in being awarded a generous grant by East Midlands Airport and also NWLDC. These were acknowledged on Facebook. The projector is up and has been used although we have not yet managed to sort out all the teething problems. All in all it has been a good year. RS Despite issues with the internet and the computer Kirsty manages to keep the bookings and general hall management going well and we appreciate her diligence.
How time flies ! Especially the last 40 years ! Another AGM but the same hall with some of the same issues.
The preschool continues and, although not as busy as they would like, it manages to keep open 5 days a week. They clear the room when necessary but we have agreed that they can leave it set up some evenings – not at the weekend though. The new plumbing and electrical firm that we have used seem to be good and have both come when emergency situations have arisen. Unfortunately, Mandy Spiby our cleaner had to leave because of health issues but Sally has taken over and seems to be efficient and happy. New lighting has been installed throughout the building and is a great improvement. We hope it will result in lower electricity usage and easier maintenance. This was possible as we were successful in being awarded a generous grant by East Midlands Airport and also NWLDC. These were acknowledged on Facebook. The projector is up and has been used although we have not yet managed to sort out all the teething problems. All in all it has been a good year.
Once again I thank all of the committee for their contribution to the smooth running of the place – Annette continues to organise our finances, Alex sorts publicity, HR matters and secretarial issues, Jackie deals with the website and HMRC and Lorraine tries to keep track of kitchen issues which is not always easy. Now Debbie has retired I am sure she will find herself more involved and is a good liaison person for KPYA among other things. John keeps an eye on gutters as they are often a problem. Sue and Isabel – not
trustees but valued members of the committee with KP liaison and first aid box monitoring - are always willing to lend a hand as well.
The unrecorded helpers -Ian and David – continue to deal with our small maintenance issues.
Thanks to all.
We have made the Parish Council aware of our concerns regarding the future management of the hall and, despite our best efforts we have not had much response to our pleas for help within the village. Having recently had a visit from a company who advise on Health and Safety in building such as this I am even more concerned that the future is a bigger problem than we (or certainly I) will be able to cope with. I am going to seek advice from the RCC as to our responsibilities regarding these matters. I don’t want to end on a down note and so will say I continue to think that we are running a great place that is well appreciated by all who use it. Long may it continue. Jean Hayes Chairperson 5. Treasurer’s Report for the year ending 31[st] December 2022 : 2023 has been a very busy year particularly in terms of maintenance. The expenditure for the year totalled £44,093, almost £14,000 more than the previous year. The largest amounts spent were with Tanwoods, fixing the roof and guttering in parts amounting to £3,422. Subsidence in the Meeting Room, costing £1,408. New curtain tracks totalling £2,167, line markings in the car park at £1,410 and numerous technical additions and problems totalling £3,970. Income for the year was £50,475, this was an increase of £11,469 on the previous year and giving us a surplus of £6,381. In October we had another successful Table Top Sale where we made an overall profit of £1,108. Therefore once again a big thank you to all those who organised, donated and helped. In December we had a “Zer Carbon” grant from NWLDC for £500 and a very acceptable gift of £200 from the Garden Club who unfortunately have now folded. NWLDC have once again frozen our rates for 2023 but with the volume of people using he Hall, we’ve had to order a second 1100 litre waste bin so this is not costing us £85 per month. Wages rose again from £13,650 to £14,321, an increase of £672 and will will certainly rise again in 2024. Cleaning materials have dubled from £518 to £1033. Water bills have increased by £200, insurance by £938 and our BT account by £303.[RS]
In short together with contracts for gas and electric starting in March 2024, we will reluctantly have to increase our prices.
Annette Fowkes Treasurer Andrew Priestley of Kegworth Parish Council said the Village Hall is a good facility that we need to maintain for the future of the Village Hall and its users. 5. Election of Officers and Trustees Committee a. Chairperson: Jean Hayes b. Secretary: Alex Dickson c. Treasurer: Annette Fowkes d. Trustees: Jackie Forster, Lorraine Harrison, Debbie Moody, Hilary Tansley, John Wagstaff e. Ordinary Committee Members: Sue Green, Isabel Osborne Chairperson, Treasurer and Secretary have been reinstated. Trustees are all continuing in their roles. 6. Any Other Business: Jean asked Andrew Priestley if it was acceptable for the Village Hall to put up signs saying the car park is only to be used by people using the Village Hall, the playing fields of tennis courts. Andrew said this would be fine. Alex asked if it would be possible for the footpath to be more clearly denoted, possibly with the walking footpath images on the ground as well as line. Andrew said this was something that was not done when the car park was relined but it is something they will look at getting done. RS
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KEGWORTH VILLAGE HALL MANAGEMENT COMMITTEE REGISTERED CHARITY No 521439 BALANCE SHEET AS AT 31 DECEMBER 2024
| Benk account | Benk account | 16042.11 | 10044 .12 | ||||
|---|---|---|---|---|---|---|---|
| Float | 100.00 | ||||||
| COLF investment |
fund | 30000.00 | 22000,00 | ||||
| (Market | walue 31-12-2024 |
£75910) | |||||
| £ | 46142.11 | £ | 32?044,12 | ||||
| Accumulated reserves |
|||||||
| Brought | forward | 37044 .12 | 25662. 76 |
||||
| Annual | surpius | 14097.99 | 6381.36 | ||||
| Carried | forward | £ | 46142.1) | £ | 32044,12 |
f | |
F
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KEGWORTH VILLAGE HALL MANAGEMENT COMMITTER REGISTERED CHARITY No 521439 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024
INCOME
MBX PENDTPURE
:
| Gifts | 20000.006 | 20000.006 | Wages | 17230.27 | ||
|---|---|---|---|---|---|---|
| Bookings | (net) | 49044 | ,94 | Cleaning materials | 913.57 | |
| Dividends | - COIF | 1982.58 | BLecLericity | 4636.48 | ||
| Gas | 1789.39 | |||||
| Insurance | 2897.99 | |||||
| Bouipment | 16032 .58 | |||||
| Licences | 668.23 | |||||
| Maintenance | 8585.28 | |||||
| Ground rent |
BaD | |||||
| Rates | _ | |||||
| . | Water rates | 1921.92 | ||||
| Refuse | 4416.25 | |||||
| Telephone | 1292.32 | |||||
| Auditor | 180.00 | |||||
| 71027.52 | 56929.,53 | |||||
| Annual surplus |
[4097.99 | |||||
| £ | FLO?7. 5? |
£ | 7FL027.52 |
Auditor
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Mes A Fowkes eeQh o O WwWwsyl acs weLUKS nt toes wo | Vreasurer
i. CHARITY COMMISSION FOR ENGLAND AND WALES
Independent examiner's report on the accounts
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| SectionA
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Independent Examiner’s Report
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Report to the trustees/ | “'3"'y Nene f oo _ |! .
members of |KECwo(CTH NICG KGe NL MAN iC eMeSsT G MMT
On accounts for the year | . 7 Charity no - a
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Set out on pages
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| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended .
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20171 (“the Act’).
- | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
- e the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
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Signed: ASs -eeK Date: a ~3-AaAS |
Name: AnSTuMoDYy WOUND POA (Lo —
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Relevant professional
qualification(s) or body (
(itanyy:| (CemRed: CUMLT ERE! ACCOUNT. eee
Address: t Pack WeQTmoO nS HLL LE ee _|
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IER
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October 2018
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Section) Disclostte eree
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose.
a
October 2018