2025-03-31-accounts

COSBY VILLAGE HALL

Victory Park, Park Road, Cosby, Leicestershire LE9 1RN

_____________ Purpose: Annual General Meeting – Year Ending 31 March 2025. Date/time: 7.00pm Thursday 7 August 2025 Venue: Heritage Room, Cosby Village Hall Attendees: Graham Anderson (Trustee) Chair Vin Munton (Trustee) Treasurer Jane Munton (Trustee) Bookings Secretary Colin Bills (Trustee) Jenny Whitby (Trustee) Louise Quinney (Village Hall Committee) Lionel Humphreys (Village Hall Committee) Vanessa Rye (Cosby Resident) Helen Stevenson (Cosby Resident)

1 Welcome and Apologies

• 1.1 Graham welcomed all. Apologies received from Mike Howkins (Trustee). Veronica Rye and Helen Stevenson introduced to the Committee Members. Veronica (Chair) and Helen are members of the Parish Council.

2 Approval of 2023-24 Minutes

• 2.1 The Minutes of the 2023-4 Annual General Meeting were unanimously approved. Proposed Vin Minton, Seconded Colin Bills

3 Chairs Report GA

• 3.1 Overview of year.

Another successful year, hosting a wide range of regular users. Bookings covered all ages from pre-school through theatre arts groups for the Under 18s, exercise and dance classes for all ages, art classes including the Yarn Bomb group. Blood Donors have also returned to the Hall.

The Heritage Room is used for meetings, Parish Council, Village Hall Committee, 13[th] Club etc.

The Hall continues to fulfill its functions as The Village Hall, a major asset to the Village.

• 3.2 Again special thanks to Vin Munton for his work as Treasurer. Also, to Jane Munton, Bookings Secretary, whose efficiency in the role continue to increasing income from room hire. Jane also maintains our Facebook presence.

Lionel keeps the Hall in good repair and offers his wide experience on building matters. Louise and Paul look after day to day opening, meeting, cleaning, liaising with Users etc.

My thanks to the whole Committee.

• 3.3 One area of concern is the use of the Changing Rooms. Both Cosby Adult Football and Cosby Rugby teams have stopped playing on the Park and no longer use the Changing Rooms. By contrast the Youth Football goes from strength to strength. While the Park is used for traing it cannot provide the facilities needed for matches.

This results in a significant loss of income. For the moment the Village Hall Committee is able to support the deficit and the Changing Rooms continue to be used by the Cricket Club.

• 3.3 During December 2024 it was noticed that the wall of the Changing Rooms adjacent to the path through the Park was crumbling. This was deemed a danger and the path cordoned off and the wall repaired. Less immediately serious was leakage of the roof to the Main Hall Annex. The roof was stripped and fully rebuilt and the inside ceiling replaced. These two structural works were paid for out of the Hall’s assets and account for the slight loss made in the year.

• 3.4 Jane reported on the continued use of the Hall which is now well used seven days of the week. Meditation of Fridays, Yoga on Thursdays, Mother and Baby sessions of Friday and a new Art Group on Wednesday are all new regular Hall users.

4 Treasurer’s Report/Acceptance of Accounts

Copies of the Statement of Income and Expenditure together with the Independent Examiner’s Report by Accountability were circulated prior meeting.

The continuously rising cost of Utilities is a concern and will probably result in a need to increase the cost of renting the hall within the next twelve months.

The Accounts were unanimously accepted. Proposed Louise Quinney, Seconded Colin Bills.

4 Election of Officers of The Committee

• 4.1 In line with the constitution all officers stood down. All expressed their willingness to serve a further yearand there being no other nominations were appointed for a further 12 months.

Graham Anderson Chair

Vin Munton Treasurer Jane Munton Bookings Secretary Mike Howkins Vice Chair

Conclusion of AGM.

5 AOB

• 5.1 The Hall is showing its age, insulation is poor, toilet facilities are basic and do not include a full disabled toilet. The heating system is for the whole Hall and therefore particularly inefficient if just the Meeting Room is in use.

The Parish Council, in the form of the Recreational Ground Charity have agreed that they are prepared to take over the running of the Hall. Their substantial financial presence gives access to more funds both for the Hall as well as the Changing Rooms.

To this end it is planned to pass full responsibility for the Hall over to the Parish Council/Recreation Ground Charity from 31 March 2026.

Charity No: 521404 COSBY VILLAGE HALL ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

COSBY VILLAGE HALL Page Report of the Executive Committee 1102 Independenl Examiner's report Receipt and payments account Statement of assets and liabilities Notes to the accounts 6t07

REPORT OF THE EXECUTIVE COMMIThEE OF COSBY VILLAGE HALL FOR THE YEAR ENDED 31 MARCH 2025 The Executive Committee presents its report aloro with the arAX)unts of the tharity for th8 year endad 31 March 2025. The ac(%￿nIS have been prepared in ac￿rdance with the actounting policies set oul in the notes to the accounts and comply with the charity's trust deed. Charities Acl 2011. and the Statement of Recommended Practi￿, "Accounting and Reporting by Charib'es" issued in 2CK)8. Reference and administrative detalls Charity name: Cosby Village Hall Charity registration number.. 521404 Operational address.. Cosby Village Hall Park Road Cosby Lwcesler LE9 1RN Truste8s.' JG Andetson C Bills V Munton J Munton M Howkins J Whitby (Chair) (Secretary) (Treasurer) Structure, Govemance and managoment Organlsatlonal Structure The Chanty is governed by its conveyance daled 2181 February 1974. The hall is completely run by volunteers. Recruitment and appointment of trustee Nominations for members of the committee musl be made in writing io the Secretary Iwo weeks before the Annual General Meeting. The orricers and Committee members are eleded for one year at the Annual General Meeting. Retiring O￿lCerS are digible for rewel￿t￿n unless they have served on the committee for 10 consecutive years. Should nominations exceed vacancies, el￿tion shall be held by ballot. Objectives and Activities The objectives of the charity are that of a Village Hall for use by inhabitsnts of the parish of Cosby. We aim to provide a community hall for the village that can be used for various purposes. Maln acllvftles undertaken for publlc beneflt In running the village hall. the Charity Commission's guidan￿ on public benefit is taken inio I￿nSideratIon. The focus is to provide facilities for use by all inhabitants of the parish of Cosby to allow Community activities to take place.

REPORT OF THE EXECUTIVE OF COSBY VILLAGE HALL FOR THE YEAR ENDED 31 MARCH 2025 Achievements and Performance Revlew of activities During the year the number of b(K)kings started to increase as (x)vid restrirAions 8ased and b￿kIng for the year have returned lo nonnal levels. ReseNes pollcy The trustees ￿nsider that free reserves equivalent to 6 months costs sfK)uld be maintained as a ￿￿tingenCY in the event Ihal hall hire revenue falls and to allow us lo cover any unexpecte(I cDsts of maintenance lo the propety. The charities balance sheel shows reserves that more than cover this. statemant of Management Commlttee and Trustee's Responslbllltles The trustees are responsible for preparing the TfUStees' Annual Report and the finanaal statements in accordance with applicable law and unit￿ Kingdom Accounting Standards (United Kingdom Generally Acc8pled ￿￿OUntIng Practice). The law applicable lo charities in England & wal￿ requires the trustees lo prepare financial statements for each finanual year which give a true and fair view of the slate of affairs of the charity and of the incoming resources and application of resources of the charity for Ihal period. In preparing these financial statements, the trustees are required to.. select suitable accounting polioes arKI then apply them Lf•nsistently,' observe the methods and principles in the Charities SORP: make judg8ments and estimates that are reasonable arKI prudent: stale whether applicable ar£ounling standards have been followed. subject to any mat8rlal d8partures disclosed and explained in the financial slalemenls.. prepare the financial statements on the going concem basis unless it is inappropriate to pr8sum8 that the charity wll continue in operation. The Irust88s are responsible for keeping accounting records that disclose with reasonable accuracy at any tSme the financial position of the charity and enable them lo ensure that the financial statements comply with the Charities Act 2011, the Charity {knunts a￿1 Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the tharity and hence for taking reasonable steps for the prevention and d81ection of fraud and other irregularili8S. This report was approved by the exttutive Committee on behalf. 2025 and signed on its J G Anderson Chair

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COSBY VILLAGE HALL We report on the accounts of the tharity for the year ￿￿ed 31 March 2025 whith ￿MprOMise the Income and Expenditure account, Slatement of assets and liabiliti8s and rdateAJ notes. Respective responsibllitlos of trustses and examiner The charty's trustees are resFonsible for the preparation ofthe accounts. The charity's trustees Consider that an audit is not required for this year under section 144(2) of the Charibes Act 2011 (the 2011 Act) and that ap independent examination is rwded. 11 is our responsibility to.. examine the accounts under section 145 of the 2011 Acl: follow the prc¢edures laid down in the general Directions given by the Charity Commisslon under section 145(5Xbl of the 2011 Act: and slate whether particular matters have come to our attention. Ba8ls of Independent oxamlnerfs raport Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accountsng records kept by the charity and a comparison of the accounts prasent8d with those recvrds. It also indudes considerats'on of any unusual items or disclosure5 in the accounts and seeking explanations from you as trustees concemirvJ any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the aco)unts present a "true and fair vievf and the report is limited to those matters set out in the stat8ment below. Indopendént examlnefs statsment In connection with our examination, no matter has (￿rne to attention: which gives us reasonable cause to believe that. in any material resp&t, the requir8m8nts.' to keep accountlng re(x)rds in ac￿r{lance with section 130 of the 2011 Act", and to prepare aC￿UnIS which acwrd with ￿ accountirvJ records and u)mply vAlh the accounting requirements of th8 2011 P have not been mel., or lo Wh￿h, in our opinion. attention should be drawn in order to enable a proper understanding of the acwunls lo be reached. Kay O'Brlen Accountability gb Limit6d Chartered Accountants Portland House 21 Narbomugh Road Cosby Leicester LE12 TPL 2025

COSBY VILLAGE HALL STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 MARCH 2024 ACTIVITY AND INCOME AND EXPENDITURE Notes 2025 2024 Unrestricted funds Incoming resources: Gifts donations and other voluntary rffelpts.. Panto and dis(x) ticket sales 875 875 Receipts from trading activities.. Hire of premises 39,239 37,986 39,239 37,986 Total incoming resources 39,239 38,861 Resources expended: Lease costs Bar purchases Panto and disco costs Wages Insurance Light. heat and water Telephone Repairs and maintenance Cleaning Professional fees MIS￿lIaneOuS expenses Dèpreciation 375 281 750 331 1.660 3.155 2,965 17,125 715 4.515 3.140 300 155 406 3,310 3.005 24.600 793 13.361 3.875 300 163 420 Totsl resources expended 50.483 35.217 (Defecit) I Surplus for the year (11,244) 3,644 Total funds brought forward 60.297 56,653 Total funds carried forward 49,053 60,297 The accountingp￿1cleS and notes pages 6 to 7 fc￿ part of these accounts

COSBY VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2025 Notes 2025 2024 Flxed Assets Equipment Fixtures 791 1.200 12 792 1,212 Current assets Debtors Cash at bank and in hand 7,871 46,756 6,176 53.409 54,627 59,585 Currant Ilabllltles Accruals 6,366 500 6,366 500 Not assets 49,053 60,297 Other assats hèld for functlonal use by the charlty Freghold land and bulldlng8 Property situated al Park Road, Cosby is used by the charity. The freehold tille vesl with the trustees. The property has been insured for £2.017,528. Other assets Furniture and equipment in thé building and such assets. These assets are insured for £18,956. The accounts on pages 2 to 7 were approved by the trusl88s on 2025 and signed on its behalf.. V Munton Treasurer J G Anderson Chair Th6 accounting poliGies and notes on paggs 6 to 7 fom? part of these accounts

COSBY VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Accountlng pollcles Accountlng conventlon The aerx)unls have been prepared on an accruals basis arKI have been prepared in accordance with the Ststement of Recommended practi￿ {SORPI. "Accounting and Reporting by Charities. published in 2008 and in accordance with the Charits'es Acl 2011. Statement of trustees, responsib11116es In respct of the accounts The trustees are responsible for p￿paring the Trustees. Annual Report and the financial statements in accordance wth applicable law and Unrled Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable lo charities in England & Wales requires the trustèes lo prepare financial stalemenls for each financial year which give a true and fair view of the stale of affairs of the charity and of the inwming resources and application of resour￿5 of the charity for Ihat period. In preparing these financial statements. the tmstees are required to.. select suitsble accounting polici8s arKI then apply them (x)nsistentty; obseThe the methods and prinuples in the Charities SORP., mak8 judgements and estimates that are r8ason8bl8 and prudent., slate whether applicable accounting standards have been followed, subject to any material departures disdosed and explaine(l in the financial slatemenls: prepare the finanoal statements on the going ojncem basis unless it is inappropriate 10 presume that the charity will ojntinue in operation. The Iruste8s are responsible for keeping proper accounting records that disclose with reasonable acojracy al any time the financial position of the charity and enable them to ensure that the financlal slalements comply with the Charities Act 2011. the Charrty (Acn)unts and Reports) Regulations 2008 and Ihe provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and henc8 for taking reasonable steps for Ihe prevention and de18ction of fraud and other irregularities. The trustees are responsible for the maintenance and integrity ofthe charity and financial infomatlon included on the chanty's website. Legislatson in the United Kingdom goveming the preparation and disseminalion of financial ststements may differ from legislation in other jurisdictions.

COSBY VILLAGE HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 Tanglble flxed assets Flxtures and fittings Equlpment Totsl Cost: As at 1 April 2024 and 31 March 2025 10,432 3760 14,192 Depreclatlon: As al 1 April 2024 Charge for the year As at 31 March 2025 9,232 409 9,641 3,748 12,980 420 13,400 3,759 Net book value.. As at 31 March 2024 1,200 12 1,212 Ast at 31 March 2025 791 792 Mlscellaneous expen808 2025 2024 Software Advert Sundry 95 60 95 60 163 155 Controlllng party The chartty is under the ultimate control of the executive board.

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF COSBY VILLAGE HALL We report on the ac(x)unts of the charity for the year ended 31 Mardi 2025 which compromise the Income and Expenditure a(￿unt, Statement of assels and liabilits.es and rdated notes. Respective responsibilitiès of trustees and oxaminer The charity's trustees are responsible for the preparation of the accounts. The charity's tfustees consider that an audil is not required for this year under seclh)n 144(2} of the Charib'es Act 2011 (the 2011 Act) and that ar) independent 8xamination is needed. It is our responsibility to: examine the aco)unts under s8CtK)n 145 of the 2011 ACL. follow the procgJures laid dcwn in the general Directions given by the Charity Commission under section 145(5Mb) of the 2011 Act,. and state wheth8r particular matters have come to our attentbon. Basls of Indewndent oxamlnerfs rèport Our examination was carried out in accordance wth general Direc￿nS given by the Charity Commission. An examinalion includes a review of the accxxjnting rerjxds kepl by the charity and a comparison of the aceounts presented with those records. It also indudes ￿nsideratIon of any unusual items or disclosures in the accounts and seeking explanations from you as trustees LY)nceming any such mallers. The prO￿dureS undertaken do not provide all the evidence Ihal would be required in an audit. and wnsequently no opinion is given as to whether the accounts present a 'true and fair vievf and the report is limited to those matters set out in the ststement below. Independent examlnof8 Statemont In r￿nn￿tIOn with our examination, no matter has rx)me to our att￿tion.. which gives us reasonable caLBe to believe that, in any material resP&t, the requirements.. to keep accounting re(x)rds in arA￿rdance with section 130 of the 2011 Act; and to prepare accounls whith acwrd with the accountiro records and comply w￿th the acLounting requirements of the 2011 Act have not been met: or to which, in our opinion. attention should be drawn in or(ler to enable a proper understsnding of the ac(x)unls to be reached. Kay O'Brlen Accountability gb Limited Chartered Accountants Portland House 21 Narborough Road Cosby Leicester LE12 TPL 2025