Charity No: 521404
COSBY VILLAGE HALL
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
COSBY VILLAGE HALL
| Page | |
|---|---|
| Report of the Executive Committee | 1 to 2 |
| Independent Examiner’s report | 3 |
| Receipt and payments account | 4 |
| Statement of assets and liabilities | 5 |
| Notes to the accounts | 6 to 7 |
REPORT OF THE EXECUTIVE COMMITTEE OF COSBY VILLAGE HALL FOR THE YEAR ENDED 31 MARCH 2023
The Executive Committee presents its report along with the accounts of the charity for the year ended 31 March 2023. The accounts have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the charity’s trust deed, Charities Act 2011, and the Statement of Recommended Practice, “Accounting and Reporting by Charities” issued in 2008.
Reference and administrative details
Charity name: Cosby Village Hall Charity registration number: 521404 Operational address: Cosby Village Hall Park Road Cosby Leicester LE9 1RN Trustees: JG Anderson (Chair) C Bills (Secretary) V Munton (Treasurer) J Munton M Howkins J Whitby
Structure, Governance and management
Organisational Structure
The Charity is governed by its conveyance dated 21[st] February 1974. The hall is completely run by volunteers.
Recruitment and appointment of trustee
Nominations for members of the committee must be made in writing to the Secretary two weeks before the Annual General Meeting. The Officers and Committee members are elected for one year at the Annual General Meeting. Retiring Officers are eligible for re-election unless they have served on the committee for 10 consecutive years. Should nominations exceed vacancies, election shall be held by ballot.
Objectives and Activities
The objectives of the charity are that of a Village Hall for use by inhabitants of the parish of Cosby. We aim to provide a community hall for the village that can be used for various purposes.
Main activities undertaken for public benefit
In running the village hall, the Charity Commission’s guidance on public benefit is taken into consideration. The focus is to provide facilities for use by all inhabitants of the parish of Cosby to allow community activities to take place.
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REPORT OF THE EXECUTIVE OF COSBY VILLAGE HALL FOR THE YEAR ENDED 31 MARCH 2023
Achievements and Performance
Review of activities
During the year the number of bookings started to increase as covid restrictions eased and booking for the year have returned to normal levels.
Reserves policy
The trustees consider that free reserves equivalent to 6 months costs should be maintained as a contingency in the event that hall hire revenue falls and to allow us to cover any unexpected costs of maintenance to the property. The charities balance sheet shows reserves that more than cover this.
Statement of Management Committee and Trustee's Responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the executive Committee on 2023 and signed on its behalf.
J G Anderson Chair
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF COSBY VILLAGE HALL
We report on the accounts of the charity for the year ended 31 March 2023 which compromise the Income and Expenditure account, Statement of assets and liabilities and related notes.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is our responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to our attention.
Basis of independent examiner's report
Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
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1 which gives us reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- 2 to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kay O’Brien Accountability gb Limited Chartered Accountants Portland House 21 Narborough Road Cosby Leicester LE12 7PL
xx xxxxxx 2023
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COSBY VILLAGE HALL
STATEMENT OF INCOME AND EXPENDITURE
FOR THE YEAR ENDED 31 MARCH 2023
ACTIVITY AND INCOME AND EXPENDITURE
| ACTIVITY AND INCOME AND EXPENDITURE | |
|---|---|
| Notes Unrestricted funds Incoming resources: Gifts donations and other voluntary receipts: Donations and grants Panto ticket sales Receipts from trading activities: Hire of premises Receipts earned from assets: Interest received Total incoming resources Resources expended: Bar purchases Panto costs Wages Insurance Light, heat and water Telephone Repairs and maintenance Cleaning Professional fees Miscellaneous expenses 4 Depreciation Total resources expended (Defecit) / Surplus for the year Total funds brought forward Total funds carried forward |
2023 2022 £ £ £ £ 1,300 8,743 705 - 2,005 8,743 36,619 26,388 36,619 26,388 - - 38,624 35,131 319 451 1,248 - 2,820 2,065 2,772 2,601 10,334 5,506 733 602 6,080 3,685 3,791 1,696 396 395 75 102 543 723 29,111 17,826 9,513 17,305 47,140 29,835 56,653 47,140 |
The accounting policies and notes on pages 6 to 8 form part of these accounts
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COSBY VILLAGE HALL
STATEMENT OF ASSETS AND LIABILITIES AS AT 31 MARCH 2023
| Notes Fixed Assets Equipment Fixtures Current assets Stock Debtors Cash at bank and in hand Current liabilities Accruals Other creditors Net assets |
2023 2022 £ £ 1,602 2,140 16 21 1,618 2,161 - - 5,204 1,542 50,131 43,737 55,335 45,279 300 300 - - 300 300 56,653 47,140 |
|---|---|
Other assets held for functional use by the charity
Freehold land and buildings
Property situated at Park Road, Cosby is used by the charity. The freehold title vest with the trustees. The property has been insured for £1,509,417.
Other assets
Furniture and equipment in the building and such assets. These assets are insured for £15,400.
The accounts on pages 2 to 6 were approved by the trustees on 2023 and signed on its behalf:
V Munton Treasurer
J G Anderson Chair
The accounting policies and notes on pages 4 to 6 form part of these accounts
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COSBY VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
1. Accounting policies
Accounting convention
The accounts have been prepared on an accruals basis and have been prepared in accordance with the Statement of Recommended Practice (SORP), “Accounting and Reporting by Charities” published in 2008 and in accordance with the Charities Act 2011.
2. Statement of trustees’ responsibilities in respect of the accounts
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
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COSBY VILLAGE HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023
3. Tangible fixed assets
| Cost: As at 1 April 2022 and 31 March 2023 Depreciation: As at 1 April 2022 Charge for the year As at 31 March 2023 Net book value: As at 31 March 2022 Ast at 31 March 2023 4. Miscellaneous expenses Software Sundries |
Equipment Fixtures and fittings Total £ £ £ 10,432 3760 14,192 8,292 3,739 12,031 538 5 543 8,830 3,744 12,574 2,140 21 2,161 1,602 16 1,618 2023 2022 £ £ 75 70 - 32 75 102 |
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5. Controlling party
The charity is under the ultimate control of the executive board.
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