## **Bottesford VC Hall Chair Report for 2025** 

I am delighted to present this report for the calendar year 2025 as Acting Chair. 

## a) Hall Improvements 

Over the last year the management committee has made further efforts to improve the hall. The major upgrade works undertaken this year covered by the Postcode Lottery Gant have included improvements to the toilet areas (new hand dryers, new water heater, repainting), upgrades to the fire alarms system and the purchase and installation of a de-fibrillator. 

John our Hall Caretaker has also overseen numerous other the other smaller upgrades and  the annual maintenance tasks all of which combine to keep the hall looking good. 

c) Our other areas of focus for the committee in year: 

- Addition of the Hall Safeguarding of Children and Vulnerable Adults Policy to the suite of policies. 

-Agreement with Cornerstone Infrastructure on their proposed replacement of the existing telecoms mast and the location of this onto the existing grassed area thereby creating additional car parking spaces for the hall subject to plans and planning processes. 

- Agreement on the future installation of EV charging points funded through grant made available by Harborough District Council. 

-Increased use of social media to attract new users. 

## b) Operational and Financial Position 

Over the year to end December 2025 the overall level of bookings has remained more or less consistent while our income has also largely remained the same as for 2024.The financial report provided by the Acting Treasurer and the independently audited accounts show more detail. Overall, the hall is in a sound state financially and physically, but we must not be complacent and as a committee we need to ensure that our income keeps pace with ever increasing costs and to also keep on top of any maintenance and repairs over the next year. 

## c) Key Challenges 

Our largest challenge as a committee this year has been the combined impact of the retirement of the Chair and Treasurer in November.Glenn and Dawn made a significant contribution during their tenure to the continued success of the hall, and we are hugely gratefully for their hard work and the assistance they provided during the handover period to year end. 

I personally would like to thank my fellow trustees and John Stapleton (Hall Caretaker) for their support during this period. 

Finally, this report along with the financial statements will be uploaded to the Charity Commission in line with their reporting requirements on us a Charity. 

Libby Kingsley (Acting Chair) 



|BOTTESFORD VICTORY COMMEMORATION HALL|
|---|
|STATEMENT OF ACCOUNT|
|FOR THE YEAR ENDED 31 DECEMBER 2025|
|CHARITY NUMBER 521396|
|OFFICERS|
|Chairman<br>Vacant|
|Secretary<br>E Kingsley|
|Treasurer<br>E Kingsley (Acting)|
|TRUSTEES|
|Custodian Trustees:<br>Charity Commissioners|
|Administrative Trustees:<br>The Trustees who served during the year were:|
|Elected Trustees:<br>E Kingsley|
|C Palul|
|I Smith|
|H Putnam|
|Representative Members:<br>P Lloyd (WI)|
|R Simon (U3A)|
|BANKERS|
|Unity Trust Bank|



## SOLICITORS 

The Ringrose Law Group 4 St Peters Hill, Grantham 

## INDEPENDENT EXAMINER 

G A Spencer 38 Walnut Road, Bottesford Nottinghamshire, NG13 0AY 



(1) 

## BOTTESFORD VICTORY COMMEMORATION HALL BALANCE SHEET AS AT 31 DECEMBER 2025 

|2024<br>£<br>235,221<br>124,296<br>761<br>125,057<br>3,278<br>121,779<br>357,000<br>227,541<br>129,459<br>-<br>357,000|TANGIBLE FIXED ASSETS<br>CURRENT ASSETS<br>Cash at Bank<br>Debtors<br>CURRENT LIABILITIES<br>Creditors & Accruals<br>NET CURRENT ASSETS<br>REPRESENTED BY<br>General Fund<br>Community Building Fund<br>General Building Fund|NOTES<br>3<br>4<br>5<br>5|Restricted|£<br>119,303<br>528|£<br>119,303<br>528||2025<br>£<br>223,345|
|---|---|---|---|---|---|---|---|
|||||119,831<br>2,850||||
||||||||116,981|
||||||||340,326|
||||||||Total<br>224,959<br>115,367<br>-|
||||115,367|||||
||||115,367||224,959||340,326|



## CHAIRMAN 

TREASURER 



(2) 

## BOTTESFORD VICTORY COMMEMORATION HALL INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2025 GENERAL FUND 

|INCOME<br>O2 Rent Received<br>Lettings<br>Grants<br>Fund Raising<br>E-On Income<br>Donations<br>Interest Received<br>EXPENDITURE<br>Hall Manager<br>Caretaker<br>Heating and Lighting<br>Rates<br>Water<br>Insurance<br>Internet and Broadband<br>Accountancy<br>Repairs, Cleaning Materials & Sundries<br>Printing, Postage and Stationery<br>Legal Costs<br>Bank Charges<br>Fundraising, Printing, Bingo Tickets & Office Expenses<br>Performing Rights<br>Land Registry, Legal and Professional Fees<br>EXCESS OF INCOME OVER EXPENDITURE<br>BALANCE OF FUND BROUGHT FORWARD<br>Transfer from the General Building Fund<br>BALANCE OF FUND AS AT 31 DECEMBER 2025|2025<br>£<br>8,908<br>3,864<br>3,141<br>316<br>584<br>1,639<br>783<br>450<br>16,904<br>-<br>1,486<br>72<br>-<br>436<br>70||
|---|---|---|
||||
||||
|||-|





(3) 

BOTTESFORD VICTORY COMMEMORATION HALL INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2025 GENERAL BUILDING FUND 

|RECEIPTS<br>Interest<br>Transfer to general fund<br>BALANCE AS AT 1 JANUARY 2025<br>BALANCE AS AT 31 DECEMBER 2025|RESTRICTED<br>£<br>-<br>-|2025<br>UNRESTRICTED<br>£<br>-<br>-|TOTAL<br>£<br>-<br>-<br>-<br>-<br>-|RESTRICTED<br>£<br>-<br>-|2024<br>UNRESTRICTED<br>£<br>-<br>-|TOTAL<br>£<br>-<br>-|
|---|---|---|---|---|---|---|
||-|-||-|-|-|
||-|-||-|-|-|
||-|-||-|-|-|





(4) 

## BOTTESFORD VICTORY COMMEMORATION HALL INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2025 COMMUNITY FUND BUILDING FUND 

|EXPENDITURE<br>Release of Grant Income<br>Depreciation<br>BALANCE OF FUND BROUGHT FORWARD<br>BALANCE OF FUND AS AT 31 DECEMBER 2025||
|---|---|





(5) 

## BOTTESFORD VICTORY COMMEMORATION HALL 

## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2025 

|INCOME AND EXPENDITURE<br>INCOMING RESOURCES<br>Grants<br>Investment Income<br>Other Income<br>TOTAL INCOMING RESOURCES<br>RESOURCES EXPENDED<br>Management & Administration of<br>the charity<br>Transfer to the General Fund<br>TOTAL RESOURCES EXPENDED<br>NET INCOMING/(OUTGOING)<br>RESOURCES FOR THE YEAR<br>BALANCE BROUGHT FORWARD<br>AS AT 1 JANUARY 2025<br>BALANCE CARRIED FORWARD|RESTRICTED<br>FUNDS<br>£<br>Community Fund<br>General Fund<br>-<br>-<br>-<br>-<br>14,092<br>14,092<br>(14,092)<br>129,459<br>115,367|RESTRICTED<br>FUNDS<br>£<br>Community Fund<br>General Fund<br>-<br>-<br>-<br>-<br>14,092<br>14,092<br>(14,092)<br>129,459<br>115,367|RESTRICTED<br>FUNDS<br>£<br>Community Fund<br>General Fund<br>-<br>-<br>-<br>-<br>14,092<br>14,092<br>(14,092)<br>129,459<br>115,367|2025<br>UNRESTRICTED<br>FUNDS<br>£<br>General Fund &<br>General Building<br>Fund<br>-<br>1,989<br>34,083|TOTAL<br>FUNDS<br>£<br>-<br>1,989<br>34,083<br>36,072<br>52,746<br>52,746<br>(16,674)<br>357,000<br>340,326|RESTRICTED<br>FUNDS<br>£<br>Community Fund<br>General Fund<br>-<br>-<br>-<br>-<br>14,791<br>14,791<br>(14,791)<br>144,250<br>129,459|RESTRICTED<br>FUNDS<br>£<br>Community Fund<br>General Fund<br>-<br>-<br>-<br>-<br>14,791<br>14,791<br>(14,791)<br>144,250<br>129,459|2024<br>UNRESTRICTED<br>FUNDS<br>£<br>General Fund &<br>General Building<br>Fund<br>-<br>1,431<br>58,555|TOTAL<br>FUNDS<br>£<br>-<br>1,431<br>58,555|
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
||||-|36,072|||-|59,986|59,986|
||||14,092|38,654|||14,791|30,767|45,558|
||||14,092|38,654|||14,791|30,767|45,558|
|||||||||||
||||(14,092)|(2,582)|||(14,791)|29,219|14,428|
||||129,459|227,541|||144,250|198,322|342,572|
||||115,367|224,959|||129,459|227,541|357,000|



BALANCE CARRIED FORWARD AS AT 31 DECEMBER 2025 



(6) 

BOTTESFORD VICTORY COMMEMORATION HALL NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025 

## 1. ACCOUNTING POLICIES 

## BASIS OF PREPARATION 

The accounts have been prepared under the historical cost convention and in accordance with the Charities Statement of Recommended Practice and the Charities SORP (FRS 102). 

## INCOMING RESOURCES 

Represents grants, donations and gifts, investment income and other unrestricted income on a receivable basis. 

## DEPRECIATION 

Depreciation of tangible fixed assets in provided at the following annual rates in order to write off each asset over its estimated useful life: 

|Building|2% Straight Line|
|---|---|
|Solar Panels|5% Straight Line|
|Fixtures and Fittings|25% Reducing Balance|



## DEFERRED INCOME 

Deferred income refers to grant income received in respect of tangible fixed assets. The income is deferred and released over the life of the assets. 

2. 

## NET INCOMING RESOURCES 

|2.|NET INCOMING RESOURCES|NET INCOMING RESOURCES|
|---|---|---|
|3.|Net incoming resources are stated after charging:<br>2025<br>2024<br>£<br>£<br>Depreciation Tangible Fixed Assets<br>14,570<br>15,269<br>TANGIBLE FIXED ASSETS<br>Building<br>Solar<br>Fixtures &<br>Total<br>Panels<br>Fittings<br>£<br>£<br>£<br>£<br>COST<br>Cost as at 1 January 2025<br>368,165<br>21,170<br>111,147<br>500,482<br>Additions during the year<br>-<br>-<br>2,694<br>2,694<br>Cost as at 31 December 2025<br>368,165<br>21,170<br>113,841<br>503,176<br>DEPRECIATION<br>Depreciation as at 1 January 2025<br>161,187<br>14,824<br>89,251<br>265,261<br>Charge for the year<br>7,363<br>1,059<br>6,148<br>14,570<br>Depreciation as at 31 December 2025<br>168,550<br>15,882<br>95,399<br>279,831<br>Net Book Value as at 1 January 2025<br>206,979<br>6,347<br>21,896<br>235,221<br>Net Book Value as at 31 December 2025<br>199,615<br>5,288<br>18,442<br>223,345||
|||368,165<br>21,170<br>113,841<br>503,176|
|||161,187<br>14,824<br>89,251<br>265,261<br>7,363<br>1,059<br>6,148<br>14,570|
|||168,550<br>15,882<br>95,399<br>279,831|
||||
|||206,979<br>6,347<br>21,896<br>235,221|
||||
|||199,615<br>5,288<br>18,442<br>223,345|





(7) 

## BOTTESFORD VICTORY COMMEMORATION HALL 

## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025 (CONT.) 

## 4. 

## 5. 

## 6. 

|CASH AT BANK<br>Current Account<br>Unity Trust Current Account<br>Unity Trust Savings Account<br>Capital Reserve - Building Fund Account<br>Melton Mowbray Building Society - Investment Account<br>Melton Mowbray Building Society - Theatre Account<br>DEBTORS<br>Prepayments<br>Accrued Income<br>CREDITORS & ACCRUALS<br>Accruals<br>Deferred Grant Income<br>Audit and Accountancy|2025<br>2024<br>£<br>£<br>13,434<br>8,885<br>18,220<br>29,750<br>66,777<br>65,018<br>20,873<br>20,643<br>-<br>-<br>-<br>-|
|---|---|
||119,303<br>124,296|
||2025<br>2024<br>£<br>£<br>528<br>761<br>-<br>-|
||528<br>761|
||2025<br>2024<br>£<br>£<br>-<br>-<br>2,400<br>2,878<br>450<br>400|
||2,850<br>3,278|





## **Independent examiner’s report to the trustees of Bottesford Victory Commemoration Hall** 

I report on the accounts of the Trust for the year ended 31 DECEMBER 2025, which are set out on pages 1 to 7. 

## **Respective responsibilities of trustees and examiner** 

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the 2011 Act; 

- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5) (b) of the 2011 Act; and 

- to state whether particular matters have come to my attention. 

## **Basis of independent examiner’s report** 

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. 

## **Independent examiner’s statement** 

In connection with my examination, no matter has come to my attention: 

(1) which gives me reasonable cause to believe that in any material respect the requirements: 

- to keep accounting records in accordance with section 145 of the 2011 Act; and 

- to prepare accounts which accord with the accounting records and comply with the accounting 

- requirements of the 2011 Act 

have not been met; or 

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

Name: Geoffrey Spencer Address: 38 Walnut Road, Bottesford, Nottinghamshire, NG13 0AY Date: 



## (9) 

## BOTTESFORD VICTORY COMMEMORATION HALL NOTES TO SOFA AS AT 31 DECEMBER 2025 

|1. INCOME<br>Unrestricted<br>O2 Rent Received<br>Lettings<br>Grants<br>Miscellaneous<br>E-On Income<br>Donation<br>2. MANAGEMENT & ADMINISTRATION OF CHARITY<br>Unrestricted<br>Hall Manager<br>Caretaker<br>Heating and Lighting<br>Rates<br>Water<br>Insurance<br>Internet and Broadband<br>Accountancy<br>Repairs, Cleaning Materials and Sundries<br>Printing, Postage and Stationery<br>Legal Costs<br>Bank Charges<br>Fundraising, Printing, Bingo Tickets & Office Expenses<br>Performing Rights<br>Licences & Affiliation Fees<br>Restricted<br>Depreciation<br>Release of Grant Income<br>TOTAL<br>3. REPAIRS, CLEANING MATERIALS & SUNDRIES<br>Window Cleaning<br>Cleaning Materials<br>General Building Repairs<br>Mobile Phone<br>Cleaning<br>General Maintenance||2025<br>£<br>5,500<br>24,034<br> <br>-<br>4,549<br>-<br>34,083<br>8,908<br>3,864<br>3,141<br>316<br>584<br>1,639<br>783<br>450<br>16,904<br> <br>-<br>1,486<br>72<br>-<br>436<br>70<br>38,654<br> <br>14,570<br>(478)<br>52,746<br>-<br>726<br>9,853<br>53<br>4,328<br>1,944<br>16,904|2024<br>£<br>5,500<br>23,573<br>25,000<br>4,482<br>-|
|---|---|---|---|
||||58,555|
||||11,427<br>3,854<br>2,597<br>161<br>695<br>1,555<br>622<br>400<br>8,832<br>-<br>-<br>71<br>-<br>482<br>70|
||||30,767<br>15,269<br>(478)|
||||45,558|
||||147<br>-<br>2,560<br>288<br>3,571<br>2,266|
||||8,832|