Bottesford VC Hall Belvoir Rd, Bottesford, Nottingham NG13 0BG bookings@vchall.org.uk 07775 753866 ## **Bottesford VC Hall Chair report for 2024** I am delighted to present this report for the calendar year 2024. Over this last year the management team has made further efforts to improve the hall, building on the improvements in previous years. The major works undertaken include: - Replaced Bollards outside of main door - Replacement of the main entry doors - Replacement of fencing between the hall and neighbouring property - Redecoration of main hall and foyer John and Emma have also overseen numerous other maintenance tasks all of which combine to keep the hall looking good and being the asset to the local community that it should be. Over the year the overall level of bookings has remained more or less consistent while our income has also largely remained the same as the preceding year. Our Treasurer has provided a financial report and independently audited accounts which show more detail. Additionally we were very fortunate to receive an award from the Post Code Lottery, some of this we have used to support local groups like the Bottesford Repair Café some of it will be used to maintain the hall. Overall the hall is in a sound state financially and physically but we must not be complacent and as a committee we need to ensure that our income keeps pace with ever increasing costs and to also keep on top of any maintenance and repairs over the next year. Personally and on behalf of the Committee I would like to thank Emma Hall (Hall Manager), John Stapleton (Hall Caretaker), Dawn O’Grady (Treasurer) and Libby Kingsley (Secretary) for the significant contribution they have made to the VC Hall’s success over this last year. I would also like to thank all Trustees for their help and support. One final comment; this report along with financial statements will be forwarded to the Charity Commission in line with their regulations. It is therefore important that any errors or omissions are corrected so do please let me know if you notice any. Thank you. Glenn Needham Chair of the Management Committee. 27 May 2025 © 2025 Bottesford Victory Commemoration Hall Registered Charity number: 521396 **BOTTESFORD VC HALL** ## **TREASURERS REPORT - 1st January 2024 - 31st December 2024** ## **BANK ACCOUNT SUMMARY** ||**DATE**|**BALANCE**|**NOTES**| |---|---|---|---| |Nat West Account|02/11/2024|£8,885.53|| |NAT WEST Reserve Account|30/09/2024|£20,572.52|| |UnityTrust Account|31/12/2024|£29,750.30|* £2256.66 ear-marked for Drama| |UnityTrust Savings Account|31/12/2024|£65,018.08|| |Melton BS 1|20/12/2024|£0.00|*Account Closed*| |Totals||£124,226.43|| ## **SUMMARY OF INCOME AND EXPENDITURE -1st January 2024 - 31st December 2024** |INCOME|£59,914.10|- £25000 of this is the Postcode Lottery Award| |---|---|---| |EXPENDITURE|£34,897.86|| ||**£25,016.24**|| ## **INCOME AND EXPENDITURE REPORT** |**FROM**
**TO**|**01/01/2024**
**01/01/2024**
**31/12/2024**
**31/12/2024**|**01/01/2024**
**01/01/2024**
**31/12/2024**
**31/12/2024**|**01/01/2024**
**01/01/2024**
**31/12/2024**
**31/12/2024**|**59,914.10**
**£**
- £25000 of this is the Postcode Lottery Award
**34,897.86**
**£**| |---|---|---|---|---| |||||| |**INCOME**|**UNITY TRUST**
INTEREST
18.08
£
DANCE
4,418.50
£
FITNESS
3,173.00
£
GARDEN ASSOC
304.00
£
U3A
1,952.50
£
WI
460.00
£
YOGA/ PILATES
5,149.00
£
GENERAL
8,116.15
£||**NAT WEST & MELTON BS**
1,341.25
£
-
£
-
£
-
£
-
£
-
£
-
£
-
£|| ||SOLAR PV & MAST RENT
5,500.00
£
4,481.62
£
MISC
25000
-
£|||| ||**TOTAL INCOME**|**54,091.23**
**£**|**5,822.87**
**£**|**59,914.10**
**£**| |||||| |**OUTGOINGS**|**UNITY TRUST**
ACCOUNTANT
400.00
£
BANK TRANSFERS
BANK CHARGES
71.40
£
FIRE EXTINGUISHER
85.28
£
GENERAL REPAIRS
6,706.67
£
BROADBAND
621.93
£
GAS & ELECTRIC
2,597.07
£
HALL CLEANER
£3,571.42
HALL MANAGER
11,427.12
£
CARETAKER
3,854.00
£
INSURANCE
1,576.82
£
MOBILE PHONE
287.61
£
RATES
160.93
£
WATER
695.37
£
WINDOW CLEAN
147.00
£
GENERAL SUPPLIES
811.41
£
FLOOR CLEANING MACHI
-
£
MISC
1,883.83
£||**NAT WEST**
-
£
-
£|| ||**TOTAL EXPENDITURE**|**34,897.86**
**£**|**-**
**£**|**34,897.86**
**£**| rrESF RD VICTORY COMMEMORATI STATEMENT FACC NT R THE YEAR ENDED 31 DECEMBER 2024 HARITY N MBER 521396 N HALL FFI ER hairman G Needham (Acting) ecreta E Kingsley Treasurer D O'Grady" TR Custodian Trustees.. Administrative Trustees.. Charity Commissioners The Trustees who served during the year were.. Elected Trustees.. C Palul A Ablewhi18 G Needham I Smith V Carey M Marsh811 H Putnam (appoirited 28 May 2024) Representative Members.. V Lever (Wl) P Carter (U3A) BANKER Unity Trust Bank IT The Ringrose Law Group 4 St Peters Hill, Grantham INDEPENDENT EXAMINER G A Spencer 38 Walnut Road, Bottesford Nottinghamshire, NG13 OAY (1 > B0￿E RDVI RY MMEM BALANCE SHEET AS AT 31 DE RATION HAL EMBER 2024 023 NOTE 2024 246,425 TAN FIX DAS ET 235,221 RRENT Cash at Bank Debtors 99,209 694 99,903 124,296 761 125,057 RRENT LIABILITIE Creditors & Accruals 3,756 96,147 RRENT 121,779 342,572 357,000 REPRE NT General Fund Community Building Fund General Builoing Fund Restricted Unrestricted 227,541 Total 227,541 129,459 198,322 144,250 129,459 342,572 129,459 227,541 357,000 HAIRMA TREA {2) VICTORY MMEM RATION HALL NTF R THE YEAR ENDED 31 DECEMBER 2024 ENERAL F ND INCOME & EXPENDITURE A 2024 2023 IN 02 Rent Received Lettings Grants Fund Raising E-on Income Donations Interest Received 5,500 23,573 5,500 21,971 25,000 4,482 50 4,723 1,431 59,986 515 32,759 EXPEN RE Hall M8nager Caretaker Heating and Lighting Rates Water Insurance Internet and Broadband Accountancy Repairs, Cleaning Materials & Sundries Printing, Postage and Stationery Leg81 Costs Bank Charges Fundraising, Printing, Bingo Tickets & Office Expenses Performing Rights Land Registry, Legal and Professional Fees 11,427 3,854 2,597 161 695 1,555 622 400 8,832 9,082 3,708 5,174 223 878 1,393 459 400 11,395 71 72 482 70 347 70 30,767 33,201 FIN ME VERE PEN RE 29,219 443 BALAN NDB HTF ARD 198,322 198,764 Transfer from the eneral Buildin Fund BALAN NDA AT31DE EMBER 2024 227,541 198,322 {4) rrE OME & EXPENDIT RDVI RY REA OUNT F MMUNITY F MME ORATI N HALL R THE YEAR ENDED 31 DE ND8 DIN ND IN EMBER 2024 2024 20 EXPENDIT Release of Grant Income Depreciation 1478) 15,269 (478) 12,894 14,791 12,416 HT RW 144,250 156,666 BALAN NDA 129,459 144,250 -Ir li li- ji LU Ory JF- ow Oir cJ> wa) {6) TTESFORD VI THEA NT RY MEMORATION HALL R THE YEAR ENDED 31 DE EMBER 2024 NOTE NTIN Ll IE BASIS OF PREPARATI The accounts have been prepared under the historical cost convention and in accordance with the Charities Statement of Recommended Practice and the Charities SORP (FRS 102). IN MIN Repr8s8nts grants, donations and gifts, investment income and other unrestrlcted income on a receivable basis. DEPRE IATI Depreciation of tangible fixed assets in provided at the following annual rates In order to vfflle off e8ch assel over its estimated useful lrfe: Building Solar Panels Fixtures and Fith'ngs 2% Straight Line 5% Straight Line 25% Reducing Balance EFERRED IN ME Deferred income refers to grant income received in respect of tangible fixed assets. The income is deferred and released over the life of the assets. ETIN MIN RE Net Incoming resources are stated after Charging.. 2024 2023 Depreciation Tangible Fixed Assets 15,269 12,894 AN IB E FIXED 8uilding Solar Panels Fixtures & Fittings Total Cost as at 1 January 2024 Additions during the year Cost as at 31 December 2024 368,165 21,170 107,083 496,418 4,￿4 500.482 368,165 21.170 111,147, EPRE IATI Depreciation 8s at 1 January 2024 Charge for the year Depreciation as at 31 December 2024 153,823 7,363 161,187 13,765 1,059 14,824 82,404 6,847 89,251 249,993 15,269 265,261 Net Book Value as at 1 January 2024 214,342 7,405 24,679 246,425 Net Book Value as at 31 December 2024 206,979 6,347 21,896 235,221 (7) TTE FORD VI RY MMEMORATI HALL NT R THE YEAR ENDED 31 DECEMBER 2024 NOTE THEA NT. H AT BANK 2024 2023 Current Account Unity Trust Current Account Unity Trust Savings Account Capital Reserve - Building Fund Accounl Melton Mowbray Building Soc16ty - Investment Account Melton Mowbray Building Society - Theatre Account 8,885 29,750 65,018 20,643 4,403 40,983 20,348 33,475 124,296 99,209 E8T 2024 2023 Prepayments Accrued Income 761 694 761 694 REDIT 2024 2023 Accruals Deferred Grant Income Audit and Accountancy 2,878 400 3,278 3,356 400 3,756 Independent examiner's report to the trustees of Bottesford Victory Commemoration Hall I report on the accounts of the Trust for the year ended 31 DECEMBER 2024, which are set out on pages 1 to 7. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 14412) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act., - to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515) (bl of the 2011 Act., and - to state whether particular matters have come to my attention. Ba818 of independent examinerfs report My examination was carried out, In accordance with the general Directions given by the Charity Commission. An 6xamination includes 8 review of the accounting records kept by the ch8rity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and sepking explanations from you 8S trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair viev/ and the report is limited to those rr¢att8rs set out in the statement below. Independent examiner's ststement In connection with my examination, ho matter has come to my attention.. (1) which gives me reasonable cause to believe that in any material respect the requiremenls.. - to keep accounting records in accordance with section 145 of the 2011 Act,. and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met., or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name.. Geoffrey Spencer Address.. 38 Walnut Road, Bottesford, Nottingham$hire, NG13 OAY Date.. ICI s IIOL-4 (9) rrE NOTE RDVI TORY MMEM RATI NHAL FAA AT 31 DECEMBER 2024 2024 2023 1. INCOME nrestricte 02 Rent Received Lettings Grants Miscellaneous E-on Income Donation 5,500 23,573 5,500 21,971 25,000 4,482 50 4,723 58,555 32,244 2. MANA EMENT nrestricted Hall Manager Caretaker Heating and Lighting Rates Water Insurance Internet and Broadband Accountancy R6pairs, Cleaning Materials and Sundries Printing, Postage and Stationery Legal Costs Bank Charges Fundraising, Printing, Bingo Tickets & Office Expenses Performing Rights Licences & Affiliation Fees ADMINI TRATI 11,427 3,854 2,597 161 695 1,555 622 400 8,832 9,082 3,708 5,174 223 878 1,393 459 400 11,395 71 72 482 70 30,767 347 70 33,201 estricted Depreciation Release of Grant Income 15,269 (478) 12,894 {478) 45,558 45,617 . REPAIR ANIN MATERIAL Window Cleaning Cleaning Materials General Building Repairs Mobile Phone Cleaning General Maintenance 147 330 2,560 288 3,571 2,266 8,832 5,952 252 3,730 1,131 11,395