2021-12-31-accounts - Victory Commemoration Hall

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Trustees’ Annual Report for the period

From 1.1.21 Period start date To 31.12.21 Period end date

Charity name: The Victory Commemoration Hall

Charity registration number: 521396

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Trustees hereby declare that they hold the said premises in trust for the purposes of physical and mental training and recreation and social moral and intellectual development through the media of reading and recreation rooms library lectures classes recreations and entertainments or otherwise as may be found expedient for the benefit of the inhabitants of the Parish of Bottesford aforesaid and its vicinity without distinction of sex or of political religious or other opinions.”
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Financial and operational management of Bottesford Victory Commemoration Hall as a village hall.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes
Additional information (optional) You maychoose to include further statements		where relevant about:
	SORP reference
Policy on grant making	Para 1.38

Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2021, like the previous year, was dominated by lockdowns and restrictions. From 1st January to 16th April we were in total lockdown. From then on we had restrictions of one kind or another until 19th July. But, in fact, it was September before we were getting back to anything like our usual activity level. And our users are now still struggling to get their classes back to pre-pandemic levels. In effect pandemic restrictions meant that the VC Hall was perhaps only fully operational for 3 months of the year. Obviously, there was still work to be done although we had no customers. John carried out routine maintenance, and regularly checked security. Mim continued to keep an eye on the diary and take future bookings as well as interpreting government legislation and keeping the users informed. My thanks to both of them. So, 2021 was an unusual year, but it would appear that due to government grants and assistance, we did not suffer too much financially. As I said at the AGM last year, I intend to stand down as Chair this year, although hopefully I will remain on the Committee. I’ve been on the VC Hall Committee since 1997 (25 years), and have been Chair since 2005. I feel 17 years is long enough for anyone to Chair a Committee, and together with personal reasons, I now need to stand down. I would like to thank Mim and John for their team effort, Norman for his work as Treasurer, Frances as Secretary and the Management Committee for their input
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Additional information (optional)

You may choose to include further statements where relevant about:


	Achievements against	Para 1.41
	objectives set
	Performance of fundraising
	activities against objectives	Para 1.41
	set
	Investment performance	Para 1.41
	against objectives
	Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	Our total income was £38,478 which included a total covid grants amount of £16,335. Within the remainder:- • lettings were up compared to 2019 at £12,392 which is still around £13,000 down on the 2018 • Mast rental was was the same at £5,500 • Our solar panels last year brought in £3,668 which is down by £214 on the previous year. EXPENDITURE Our costs during this period were £20,435 down from £26,568 in the previous year. Despite the diffculties we ended the year with an overall cash surplus of £18,748, and at the same time we also managed to continue to pay both our Hall Manager Mim and our Caretaker John throughout the lockdowns.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We aim to keep the equivalent of a year’s running cost of the Hall as a reserve against unexpected costs.
Amount of reserves held	Para 1.22	£30,000
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising)


	Investment policy and
	objectives including any	Para 1.46
	social investment policy
	adopted
	A description of the principal	Para 1.46
	risks facing the charity
	Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointment by user groups, elected or co- opted as per our Trust Deed.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	The Victory Commemoration Hall
Other name the charity uses	Bottesford Village Hall
Registered charity number	521396


	Charity’s principal address	Belvoir Road
		Bottesford
		Nottingham
		NG13 0EU

Names of the charity trustees who manage the charity

Trustee name Anne Ablewhite	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)

Valerie Lever		Women’s Institute
Brenda Cooper
Matt Reid
Simon Ling
Cilla Palul
Marilyn Robinson
Linda Spencer
Norman Robinson	Treasurer

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Marilyn Robinson Full name(s) Marilyn Robinson Position (eg Secretary, Chair, etc)

Date 19.7.22

FORD VICTORY COMMEMORATION HALL EMENT YEAR ENDED 31 DECEMBER 2021 ITYN MBE OFFI ER Chairnan M Robinson ecreta M Robinson Treasure N Robinson TR Custodian Trustees.. Administrativg Truste88'. Charity Commissioners Th9 Tte&S who sgrved during tha year ware.. Elected Trus18es'. B Cooper L Sp8ncar C Palul A Ablewhite P Carter V L8ver R Davis D Paine S Ling J Moss M Reid F Stapleton Representative Members.. V Lever IWII P Carter IU3A) Unity Trust Bank Ll The Ringrose Law Group 4 St Peter8 Hill, Grèntham INDEPENDENT EXAMINER G A Spencer 38 Walnut Road, Bottesford Nottinghamshire, NG13 OAY

ESFORD VI RY MMEMORATION HAL LANCE SHEET AS AT 31 DECEMBER 2021 2020 NOTES 2021 268,282 ANGIBLE FI DASS 2S4,542 CURRENT A Cash al Bank Debtors SET 89,313 108,CE1 91,097 109,140 CURRENT LIABILITIES Creditor8 & Accruals 5,166 4,688 85,931 NET T ASSETS 104,452 354,213 358,994 REPRESENTED BY General Fund Community Building Fund General Building Fund Restricted Unreslrithed Total 190,301 190,301 168,693 172,258 181,955 168,693 354,213 168,693 190,301 358.994 CHAIRMAN 2022 SURER '2Z

12} BO & EXPEN FORD VICTORY COMMEM TION HALL URE ACCOUNT FOR THE YEAR ENDED 31 DE GENE FUND 021 2021 20 2020 2020 INCOME 02 Rent Received Letting8 Grants Fund Raising E-on Income Donations Interest Received S,SOO 12,392 16,335 5,5 10,344 12,268 3,668 3,882 583 38,478 578 32,572 XPENDIT RE Hall Manager Carglaker H8atiThJ and Lighting Rates Water Insuranc Internel and Broadband Accountancy Repairs, Cleaning Materials & Sundrie8 Printing, Postage and Stationery Legal Costs Bank Charges Fundraising, Printing, Bingo Tid(el$ & Office Expenses Performing Rights Land Registry, Legal and Professional Fees 6,777 3,170 6,795 3.150 2.269 178 238 1.033 1.080 374 375 5,496 375 11,364 192 72 72 515 130 154 20,435 26,568 OF INCOME XPENDIT RE 18,043 6,004 BALAN D BROUGHT F WARD 172,258 166,254 Transfer from the General Buildin Fund BALAN NDA AT31 20 190,301 172,258

141 BOTTE PENDIT MMEMORATION HALL EACC NTFO HE YEAR ENDED 31 DECEMBER 2021 COMMUNITY FUND BUILDING FUND 2021 2020 EXPENDIT R81ease of Grant Income Dewecialion (4781 13,740 {4781 15,512 13,262 15,034 BALAN ND BROUGHT F 181,955 1*,989 BALANCE OF F ASAT31DE 168,693 181,955

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(61 rrESFORD VICTORY ACC NT MMEMORATION HALL R ENDED 31 DE EMB TE R2021 TIN F PREPARATI Th8 accounts have been prepared unoer the historical cost convention 8nd in accordance ith the Charibes Statement of Recommèndèd Practice and the Charities SORP IFRS 1021. INCOMIN RESO RCES Reprasenls grants, donations and gffts, investment Sncome and other unreslncted income on a Trceivable basis. DEPRECIATI Depreciation of tsngiblo fixed assets in provided al thè following annual rale8 in orderto wrtte off each asset over its estimated usefvl lifts. Building Solar Panels Fixlures and Fittings 2% Straiqht Line 5% Straight Line 25% Redung 88lance DEFERR INCOME Deferrecl income refers lo grant income received in respect of tangible fixed assets. The income is deferred and released over the1rf8 of the assats. T INCOMING RE URCES N81 incoming reSoUeS are slated after charging.. 2021 2020 Depreciation Tangible Fixed Assets 13.740 15,512 TA FIXED A ET Building Solar Pan81s Fixtures & Fittings Total COST Cost as at 1 January 2021 Additions during the year Cost as at 31 Decerrtsr 2021 368,165 21,170 89,801 479.136 368,165 21,170 89,801 479.136 DEPRE TION DeprecAation as at 1 January 2021 Chargo for the year Deprea81ion as al 31 December 2021 131,733 7,363 139,097 10,5 1.059 11,648 68.531 5,318 73,849 210,854 13.740 224,594 Net Book Value as at 1 January 2021 236,432 10,581 268,282 Nel Book Value as al 31 December 2021 229,068 9.522 15.952 264,542

171 ESFORD VI RYC UNT R THE YEA MMEMOFIATION HAL ENDED 31 DECEMBER 2021 THE ASH AT BA 2021 2020 Current Account Unity Trust Bank Aecounl Capital Reserve- Building Fund Account Mellon Mowbray Building Society- Investmgnt Account Mfllon Mowbray Building S¢xiety- Theatre Account 41,611 11,052 20.1x2 33,093 2,243 108,061 26,554 8,404 20,060 32,092 2,203 89,313 BTORS 2021 2020 Prepayments Accrued Income 979 100 1,079 1,224 1,784 CREDIT & ACCR ALS 2021 2020 Accruals Deferred Grant Income Audit and AccDuntancy 4,313 375 4,688 4,791 375 5,166

Independent examinerfs report to the trustees of Bottesford Victory Commemoration Hall I roport on the accounts of the Trust for the ygar ended 31 DECEMBER 2021, which are set on pages 1 to 7. Respective rosponsÉbilitias of trusttss and examiner Tha tharity's tnjstees are responsible for the preparation of the accounts. The charity's truste8S consider that an audit is not required for this year under section 144121 of the Charili8s kt 2011 {Ihe 2011 Acil and that an indep8nd8nt &xamin8tion is ngedetf. It is my rasponsibil¢ty to.. - examine tho accounts under sgction 145 of the 2011 Act., - lo follow the prLxedures laid down in the general Directions given by the Charity Commission under section 145 {51 Ibl of the 2011 A¢t,' and - lo stale wheth8r particular matters have me lo my attention. Basls of independent examinerfs report My examination was camed out in accordance with the general Oirections givgn by the Charity Commission. An 8xaminalion includes a rgvigw of the aOUntIng CordS kept by the tharily and a CA)mparison of thg accounts presented witb those records. It also includes consideration of any unusual items or disdosuras in the accounts, and seeking explanations from you as Iruslees concemiro any such matters. The procedures undertaken do not provide all the evidence that would b8 required in an audit 8nd consequently no opinion is given as lo wheth8r th8 accounts pres6nl a 'Irue arKI fair vievl and the report is limited to those matters sat out in th8 statement below. Independent examinerfs statsment In connacaion with my examination, no mattor has comg to my attention.. {11 which gives me reasonable cause lo believe that in any material rospect the requirements.. - to kgep accounting r8eords in accordance wrth Section 145 of thg 2011 Act,. and - to prepare accounts Nvhith accord with Ihg accounting record8 and comply wlh the accounting reqUIrenIS of th8 2011 Act have not been mel., or 12} lo which, in my opinion, att8ntion should be dra in order to 8nable a proper understanding of the accoun18 to be reathed. Name.. Geoffrey Spencer Address.. 38 Walnut Road, Bottesford. Nottingharnshire. NG13 OAY Dale..

19) BOTTE FORD VICTORY COMMEM RATI 1 DECEMBER N HALL 2021 2020 1. INCOME Unrestricted 02 Rent Recèived Lettings Grants Fund Raisin9 E-on Income Donation 5.5Crf) 12,392 16.335 5,500 10,344 12,268 3,6e8 37.895 . MANAGEMENT & nr slricled Hall Manager Corolaker Heating and Lighting Ra188 Water Insurance Inlemet and Broadband Acuuntancy Repairs, C19aning Materials and Sundries Printing. Postage and Stationery Legal Costs Bank Charg88 Fundraising. Printing, Bingo Tickets & Office Expenses Performing Rights Licences & Affiliation Fees DMINISTRATI 6,777 3,170 6.795 3,150 2.269 178 304 238 1,033 362 375 11,364 374 375 5,4 192 72 72 515 130 20,435 564 154 26.568 ricted Depre¢ialion Release of Grant Income 13,740 14781 15,512 14781 TOTAL 33,697 41,602 3. REPAIR LEANING MATERI RIE Window Cleaning Cleaning Materials Gener818uilding Repairs Mobile Phon& Cleaning General Maintenance 155 140 32 7,995 135 2,501 136 2,180 524 5,495 1,096 11,364

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