BLABY & DISTRICT SOCIAL CENTRE
ANNUAL REPORT
DECEMBER 2023-------NOVEMBER 2024
Once again another year has passed and the AGM is upon us. Our year commenced in December with the re-election of all committee members including the Executive Committee and appointed officials. The honorariums were raised by 5% but all other charges were kept to their existing level. Building Society Charity Accounts were established with the Hinckley & Rugby BS and the Loughborough BS early in the New Year. We were reminded that the Blaby Victoria Tennis Club’s lease would need to be renewed in February and inquiries were made with our solicitors Dixon, Coles & Goddard. ( Mr.JWebb). At this stage both parties (B&DSC and BVTC) assumed a simple renewal of the existing lease, ie. a date change and new signatures, this was not to be!
The damage to the front wall by persons unknown remained with responsibility being denied by all contacted institutions. Major potholes on the entrance roadway were repaired but further work was required. Agreement was reached with the Bowls Club to share the cost of this, all work completing by the end of March. Arrangements were made to remove a leaking and redundant water tank and associated pipework from an area above the stage. Carpets in the Committee Room Lobby and curtains in the Committee Room were replaced. Following unreliability investigations, we were advised the gas-fired central heating system should be replaced but at a potential cost of £20,000 plus!
Being springtime, some enterprising gardener stole the shrubs from our parking prevention box.
Declining customer footfall at the Bazaar was causing concern and discussion took place on how to grow attendance. Unfortunately most of the ideas put forward were deemed impractical or unsuitable and unlikely to achieve the objective.
Blaby District Council’s spring time decision to reduce our rubbish collection from weekly to fortnightly had caused problems and the solution seemed to be either pay extra for a weekly collection or to purchase new larger bins. The latter option was accepted. It was agreed that pursuing further investigations into the front wall damage would achieve nothing and we would have to accept the repair cost of £750. Resurfacing the Main Hall Floor was delayed until the Christmas shutdown to minimise disruption.
By the middle of summer further concern was expressed over the continuing decline of footfall at the Bazaar but again with no resolution. Our secretary reported increasingly frequent e-mails offering all sorts of expertise to help us manage our responsibilities. The Tennis Club were expressing increasing concern over the time being taken to prepare the lease. It was explained that the requested 25 year lease is treated the same as an outright sale and, as such, the Charity Commission insist on all manner of procedures being followed. Security checks had to be performed on all trustees party to the lease documentation, this had caused delay.
in August, yet again, comment was made over footfall at the Bazaar, although we were maintaining a high level of stallholder attendance. Concern was also noted with respect to Film Show declining audiences and difficulty in obtaining films. A proposal by a company to install electric charging points in our car park was unanimously rejected. Discussion took place
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referring to unauthorised parking on our premises but monitoring and controlling this would present many problems.
Early in the Autumn, the draft copy of the Tennis Club lease was received from DCG(JW) together with their Terms of Business, Form of Engagement and Charity Commission Guidance Notes. Following Executive Committee perusal, presentation and discussion by full committee and their approval, your chairman instructed the solicitors to go ahead. We are now waiting for the Land Valuation Report (at time of writing ) which has to be reviewed and accepted by all concerned.
As can be seen, there have been no major disruptions to our activities, no major financial obligations but a steady continuous progression of small to medium sized projects. Needless to say, none of the above could have been achieved without the effort of all of our committee members at various levels of responsibility and to you all, | would like to offer a sincere and heartfelt thankyou.
To conclude, our committee at present is listed at 17 members of which 2 cannot attend our meetings due to personal circumstances. The average meeting attendance is 10
Terence Orton
Chairman of the Management Committee 08/11/24
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Independent Examiner's Report to the Trustees of Blaby and District Social Centre
| report to the trustees on my examination of the accounts of Blaby and District Social Centre for the year ended 30 September 2024.
Respective responsibilities of trustees and examiner As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The financial statements have been prepared in accordance with the Statement of Recommended Accounting Practice: Accounting and Reporting by Charities (SORP 2005), issued in May 2008, UK Accounting Standards and the Charities Act 2011.
Basis of independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts. Independent examiner's statement | have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
John Denney Chartered Accountant 35 Laurel Road Blaby Leicester LE8 4DL 17 November 2024
BLABY AND DISTRICT SOCIAL CENTRE Income and Expenditure Account for year ended 30th September 2024
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2024
Income 2023Expenditure Income Expenditure
£ £ £ £
INCOME
Rent and hire charges, Other Income
19514 Hire Charges 28651.09
3177 Rent, parking 4106.87
2581 Bazaar net receipts 2458.44
923 Whist Drives 1183.20
209 Film Nights 95.20
Interest Received 422.05
26404 Sub -Total 36616.85
EXPENDITURE
Establishment Expenses
5861 Caretakers Wages and Expenses 7313.35
1029 Cleaning, Materials, Toilet tissue etc. and Covid-19 supplies 1131.44
4246 Gardening 1575.00
4890 Gas / Electricity 6079.13
8914 Honoraria (Office Holders) 9695.39
1538 Insurance 1543.10
1119 Water & Rates 2655.75
27597 Sub - Total 29993.16
Repairs and Renewals
Curtains and fittings 1987.00
Car Park repairs 1798.20
Painting 1655.00
Boilers/heating system repairs 1153.08
External Lighting 858.00
Wall 770.00
Carpet 420.92
15624 Refurnishment of toilets
2995 Replacing internal lighting with LEDs
2268 Install snoke and heat detectors
1531 Gas boiler annual service and parts
1080 Painting the hall
1015 Internal redecoration
982 Replacement of corded curtain tracks
828 Replacing Emergency Lighting
617 Line Painting
598 Lighting check, repair. Floodlight
540 Parquet Flooring investigation
540 Replace 6x outside lights
503 Replace various doors, frames and locks
282 Tree Survey
270 Blanking pipes to paddock
200 Pipework to Tennis club
1631 12 (2023 - 11) items under £200 1014.67
31504 Sub - Total 0656.87,
Administration Expenses
855 Advertising, Stationery, Postage etc 831.59
375 Telephone 403.82
178 Bank Charges 156.48
9 RCC Village Hall Service
1417 Sub - Total 7397.89
60518 TOTAL EXPENDITURE 41041.92
TOTAL INCOME 36616.85
26404 34114; DEFICIT (2023 Deficit) FOR THE YEAR EF 425.07
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BLABY AND DISTRICT SOCIAL CENTRE Balance Sheet as at 30th September 2024
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|---|---|---|---|---|---|---|---|
|2023|2024|
|£|£|
|34454|Fixed|Assets|(at written-down|value)|Note|1|34,453.50|
|Current Assets|
|3588|Sundry|Debtors|and|Hire invoices|not yet paid|7,163.65|
|457173|Bank Accounts:|HSBC|48,613.29|
|Hinckley &|Rugby|Building|Society|50,122.05|
|Loughborough|Building|Society|Note 2|50,000.00|
|160761|Total|Current Assets|155,898.99|
|Current|Liabilities|
|6129|Sundry Creditors and|Rent &|Hire|paid|in|advance|5,691.49|
|6129|Total|Current|Liabilities|5691.49|
|154633|Net Current Assets|(Assets|less|liabilities)|150,207.50|
|189086|TOTAL NET ASSETS|£184,661.00|
|Represented|by:|
|Accumulated|Fund|
|223200|Balance|brought forward from|last year|189,086.07|
|-34114|Deficit (2023|-|deficit)|for the year|-4,425.07|
|189086|Balance carried forward|to|next year|£184,661.00|
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|---|---|---|---|---|---|---|
|2022|Note|1|- Schedule|of Fixed|Assets|2023|
|£|£|
|4151|Freehold|Land|(at cost|less|sales)|1151.00|
|0|Freehold|Land|donated|by Viscountess|Hall|0.00|
|33299|Buildings|at cost less|grants|33298.50|
|Additions|at|cost|
|4|Tennis|Pavilion|(written-down|value)|1.00|
|4|Tennis|Courts|(written-down|value)|1.00|
|4|Central|heating|(written-down|value)|4.00|
|1|Equipment and|Furniture|(written-down|value)|1.00|
|34454|TOTAL|per Balance Sheet above|34453.50|
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Note 2 - Invested Funds
The interest on the Loughborough Building Society 60 Day notice account is payable annually on 12 January, The first interest receivable will therefore be on 12 January 2025.
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Independent Examiner's Report to the Trustees of Blaby and District Social Centre
| report to the trustees on my examination of the accounts of Blaby and District Social Centre for the year ended 30 September 2024.
Respective responsibilities of trustees and examiner
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act). | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. The financial statements have been prepared in accordance with the Statement of Recommended Accounting Practice: Accounting and Reporting by Charities (SORP 2005), issued in May 2008, UK Accounting Standards and the Charities Act 2011.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
John Denney
Chartered Accountant 35 Laurel Road Blaby Leicester LE8 4DL 17 November 2024