Annual Report for Belton Village Hall (Charity No 521390) Financial year end: 31 January 2025
According to the Trust Deed drawn up on 27 December 1962 the land and Village Hall Building are held ‘in trust for the purposes of a Village Hall for the inhabitants of the Parish of Belton and neighbourhood. In particular for use for meetings, lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.’
The Village Hall is operated by a Committee of Management who are elected annually, several of whom are representatives of local organisations and may include co-opted members. All these members are regarded as Trustees of the Village Hall and are appointed for a period of a year at each AGM as defined in the Trust Deed. Executive decisions for the management of the Hall are made at committee meetings following debate and agreement on the consensus view of the issue. On very rare occasions the decision will go to a vote where a simple majority is required.
Our Village Hall is a vital community asset for the village and the surrounding area. It provides a venue for the daily Preschool Playgroup Monday to Friday. In the evenings the hall is used on a weekly basis by a local choir for rehearsals and Pilates exercise classes with the Belton Gardening Club and Parish Council meeting monthly. A new innovation has been the provision of Friday night socials for the village which operate around every six weeks eg bingo nights, wine tasting, sewing sessions, glass pictures, wall mosaic and cocktail making. Hires for private functions tend to be at the weekend eg children’s parties, celebration events, funding raising events etc. The hall provides a Weekend Wedding package which is becoming popular. Holiday clubs are provided during the Easter and Summer breaks and the hall is the village polling station.
The Management Committee during the financial year consisted of the 3 named trustees and 9 representatives and co-opted members. During this financial year our hall stage has been upgraded and modernised. This included updating the structure and electrics, fire proofing curtain linings and purchasing new stage curtains. A NWLDC grant of £2,113 was received towards the cost of upgrading the electronics. The committee purchased new tables using a grant from East Midlands Airport of £2,000 and comfortable folding chairs which are stored on trolleys. The hall’s old Fire Alarm system has been upgraded.
Financial accounts are prepared on the Receipts and Payments basis . Receipts & Payments sheets are prepared for each month and reconciled with the Bank Statement balance. The committee meets approximately every 6 weeks and receive a Treasurer’s report detailing the Bank balance and accruals together with quotes for maintenance, repairs and refurbishment. The monthly totals are provided on a tracking sheet with analysis columns which is available at each meeting and distributed half yearly and at the AGM.
For the Financial Year February 2024 – January 2025 Receipts were £26,360 and Payments £32,679. As funds become available this process of refurbishment will continue to upgrade the hall floor and the appearance of the front of the building. The committee also plan to improve the Hall’s digital presence making the venue more visible to potential users and the wider community.
The Management Committee do not have a Reserves Policy however we do follow a de-facto policy of retaining at least a year’s expenditure in the Village Hall bank account. There is no statement confirming the major risks to which the hall is exposed. If for whatever reason the hall ceases to operate the Trust Deed details how this should be dealt with.
Hazel Shearer (treasurer)
Table 1
| Table 1 | Table 1 | Table 1 | |
|---|---|---|---|
| BELTON VILLAGE HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st January 2025 |
|||
| BALANCES 01/02/24 Lloyds Bank Co-op Bank Cash in Hand |
44241.25 5777.01 164.54 |
||
| RECEIPTS Regular Hire Playgroup Gardening Club Pilate Parish Council Charnwood Voices Elections |
PAYMENTS Regular Hall costs Insurance Utilities Cleaning & Mtce Maintainance & Services |
||
| 14016.00 225.00 2162.50 350.00 1025.00 500.00 |
1229.07 4301.76 3805.36 9095.54 |
||
| Admin costs Stationery & Postages |
110.98 | ||
| Other Hire | 4685.00 | ||
| Major Refurbishment Refurbishments/stage Tables and chairs |
5962.40 8595.93 |
||
| Grants and Donations | 2030.00 | ||
| Wayleave | 7.61 | BALANCES 31/01/2025 Lloyds Bank Co-op Bank Cash in Hand |
|
| 20397.57 21667.46 17.84 |
|||
| 75183.91 | 75183.91 | ||
| The above Receipt and Payment account has been completed from the Bank Statements and vouchers as presented to me. The opening and closing Bank balances have been verified to the bank statements No detailed audit has been requested or has been undertaken and the vouchers and audit trail are not available to me. Future annual accounts will continue to be based on Receipts & Payments and control of Accruals & Prepayments/ Debtors & Creditors will be undertaken in separate systems |
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| Signed | |||
| Eileen Jones |
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Table 1
| Table | 1 | ||
|---|---|---|---|
| BELTON VILLAGE HALL | |||
| RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31st January 2025 | |||
| Total Funds 2025 | Total funds prev yr | ||
| Unrestricted | Unrestricted | ||
| To the nearest £ | To the nearest £ | ||
| RECEIPTS | |||
| Regular Hire | |||
| Playgroup | 14016 | 13212 | |
| Gardening Club | 225 | 200 | |
| Pilate | 2162 | 2150 | |
| Parish Council | 350 | 387 | |
| Charnwood Voices | 1025 | 1062 | |
| Elections | 500 | 750 | |
| Other Hire | 4685 | 4681 | |
| Grants and Donations | 2030 | 488 | |
| Wayleave | 8 | 8 | |
| TOTAL RECEIPTS | 25001 | 22938 | |
| PAYMENTS | |||
| Regular Hall costs | |||
| Insurance | 1229 | 1195 | |
| Utilities | 4302 | 5476 | |
| Cleaning & Mtce | 3805 |
2623 | |
| Maintainance & Services | 9096 | 2974 | |
| Stationery and Postages | 111 | ||
| Major Refurbishment | |||
| Refurbishments/stage | 5962 | 3725 | |
| Tables & chairs/equip | 8596 | 171 | |
| TOTAL PAYMENTS | 33101 | 16164 | |
| DEFICIT FOR THE YR | -8100 | -6774 | |
| CASH FUNDS | |||
| Lloyds Bank | 20398 | 44241 | |
| Co-op Bank | 21667 | 5777 | |
| Cash in Hand | 18 | 165 | |
| TOTAL FUNDS | 42083 | 50183 |
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