Arnesby Village Hall Trust
Annual update to the Parish Council
The Trust has had a busy year, following very successful fund raising for grants to help with refurbishments. We were successful with grants from the Big Lottery Community Fund, Severn Trent, ACRE, Harborough District Council, The Parish Council (thank you) and The Florence Higgins Trust, alongside our own fundraising events. In total we received £54,216 in grants and spent £62,650 on the work using our own funds for the balance.
Work to date:-
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Solar panels and battery installation
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Toilet refurbishment plus heating, doors and flooring
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Hall decorating
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Floor sanding, repair and reseal in the main hall
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Sound insulation panels in the main hall
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Rooflight removal and roof repairs
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Gutter fixing
In addition Trustees cleared and made further shelving in the small store once all the playgroup equipment had been removed – this has made the large store much easier to keep tidy.
We had teething problems with the solar panel installation which caused us to have a very large bill that we were not expecting. After a lot of blame between the installers and the suppliers, we ascertained that the installation had been done incorrectly and it was rectified very simply. Bruce Kerr then had a battle to prove that we had been overcharged – which was caused by a number of issues including the Smart meter and the installation. We have now accepted £500 compensation from the installer as the only other recourse was to the Small Claims Court – and we were only able to prove a £600 discrepancy in the costs compared to our previous costs.
Work to be done in the future
- Replacement windows – the current windows will last a bit longer, but aren’t very thermally efficient. AS we are trying to make the hall as energy efficient as possible we are ainming to do the windows next year or possibly the year afterwards. We currently have a planning enquiry in with HDC to check that we
can do UPVC to match existing. We have obtained quotes and it is likely to cost £5000.
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Replacement of the front door (which the school are hoping to do for us)
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Repairs or replacement of the fire door, which has warped due to the guttering issue which has been resolved.
Funding
At the moment we have £14,000 in the bank, but the Trust agreed that we need to keep at least £10,000 in the bank for emergencies and in case we don’t get sufficient revenue to cover our costs.
If the Parish Council could contribute to the replacement of the windows it would help to finish most of the major work that is required to get the hall up to a good standard .
We are currently subsidising the running of the hall through fund raising activities, despite having raised our fees this year.
We’ve had some successful events like a cheese and wine (which was a thank you to our funders, not a fund raiser), a sourdough coffee morning which raised £400 and are continuing running the village Lottery which seems to be popular and raises £1000 annually.
Arnesby Village Hall
Charity No. 521382
Profit and Loss - Year to 31 July 2024
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2023/24 2022/23
Income
1 Hall Rental Fees 4,206 4,591
2 Arnesby School 1,389 5,595 1,150 5,741
3 Fundraising Events 1,125 1,027
4 Flicks in the Sticks 229 408
5 Film Licence 170 59 159 249
6
7 Village Lottery 840
8 Produce Show 50
9 Bank Interest 1,338 727
10 MEB Wayleave 11 3,423 11 2,014
11 Grants: Arnesby PC 1,000 1,000
12 Total 10,018 8,755
Expenditure
13 Bank Charges 110 103
14 Cleaning, consumables etc 1,576 2,228
15 Christmas: Tree, Lunch 569
16 Fixtures & Fittings 341
17 Insurance 666 638
18 Maintenance (Roof window) 1,100 1,393
19 Mowing 530 582
20 Other Costs 20 96
21 Hall Booking Online 120 120
22 Telephone & Internet 36
23 Utilities: Electricity 1,920 1,798
24 Water 460 7,447 374 7,332
25 Net Operating Surplus (Deficit) 2,570 1,423
Improvements
26 Toilet Refurbishment 38,246
27 Solar Panels 16,754
28 Floor Refurbishment 3,680 58,680
Less, Grants Awarded:
29 Severn Trent 16,996
30 ACRE 4,500
31 National Lottery 20,000
32 Harborough DC 11,000
33 Florence Turner Trust 750
34 Grant Acquisition costs -4,525 48,721
35 Financed from reserves 9,959
36 Total Surplus (Deficit) -7,388 1,423
37 Bank Balance 31 July 34,945
38 Less: Committed (for improvements) - 17,926
39 Receivables 7,615
40 Payables - 1,744 - 12,054
41 Available 22,891 26 Nov
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Arnesby Village Hall Trust Financial Results for the year ended 31 July 2024 Auditor's Report.. I have examined the Arnesby Village Hall accounting docments and can confirm that they are in accordan with the statements and summaries supplied. Christopher Carter Date