## **Do more. Share more. Be more. Trustees’ Annual Report and Accounts 2021-2022**
## **Reference and Administration Details**
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Charity Name 7 [th] Hereford “Tupsley” Scout Group
Registered Charity Number 521371
Charity’s principal address Tupsley Scout & Guide H.Q.
Wellington Place, Tupsley
Hereford HR1 1SW
Name of the charity trustees who manage the charity:
Trustee Name Office (if any) Type
Andrew Mason Chair Trustee
Alison Wheeler Secretary Trustee
Audrey Clements Treasurer Trustee
David Owen Acting Group Scout Leader Trustee
Pamela Owen Beaver Scout Leader Trustee
Sarah Laverick Cub Scout Leader Trustee
Helen Parry Scout Leader Trustee
Christina Pugh Parent Trustee
Vicky Brownbridge Parent Trustee
Glen Hawkyard Parent Trustee
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## **Structure, governance and management**
## **Type of governing document**
The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
## **How the charity is constituted**
The Group is a trust established under its rules which are common to all Scouts.
- administration of Group finance;
- The insurance of persons, property and equipment;
- Group public occasions;
- Assisting in the recruitment of leaders and other adult support;
- Appointing any sub committees that may be required;
- Appointing Group Administrators and No Advisors other than those who are elected.
## **Risk and internal control**
## **Trustee selection methods**
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
## **Policies and procedures**
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 7 independent parent representatives which includes Chair, Treasurer and Secretary, together with the Group Scout Leader, individual section leaders. It meets at least 3 times a year.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for:
- The maintenance of Group property;
- The raising of funds and the
Damage to the building, property and equipment: The Group would request the use of buildings, property and equipment from neighbouring organisations. The Group has sufficient building and contents insurance to mitigate against permanent loss.
Injury to members: The Group, through capitation fees, contributes to The Scout Association’s national accident insurance policy. Risk assessments are undertaken for all activities.
Reduced income: The Group is primarily reliant upon income from subscription fees and fundraising. The Group holds a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscription fees to increase the income to the Group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders: The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the Group as a whole then there would have to be a contraction,
consolidation or closure of a section; in the worst-case scenario the complete closure of the Group when all Group assets would then be transferred to the Scout District.
people in achieving their full physical, intellectual, social and spiritual potential, as individuals, as responsible citizens and as members of their local, national and international communities.
The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments, specific training for Executive Committee Members and comprehensive insurance policies to ensure that insurable risks are covered.
The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law, and guided by adult leadership.
## **Public benefit statement**
The Group meets the Charity Commission’s public benefit criteria for both the advancement of education and the advancement of citizenship or community development headings.
## **Achievements and performance**
## **Objectives and Summary of the objects of the** **activities charity set out in its governing** Activities. **document**
- Financially supporting all Group Activities.
- Maintaining a strong cash performance with low subscription fee.
The objectives of the Group are as a unit of The Scout Association.
- International Scout Camp in Switzerland.
## **Summary of the main activities in relation to these objects**
- Leaders Reports show a strong and thriving Group with full Sections.
The aim of The Scout Association is to promote the development of young
## **Financial review**
## **Overview**
The Group’s income during the year was £39201 with expenditure of £37854 resulting in a surplus of £1347 Net current assets of the Group as at 31[st] March 2022 were £63571 of which £20,000 relates to equipment.
## **Reserves policy**
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group for twelve months, plus cash reserves to meet unexpected capital expenditure on the H.Q. This currently equates to cash reserves of £25,000.
The Scout Association's target reserves amount is equal to 12 months running costs, although the Charities Commission has no set minimum level. The Group held cash reserves of approximately £43571 against this at year end 2022.
## **Investment policy**
The Group has adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
## **Capital Expenditure**
Following discussions with the Guide Commissioner the Scouts have taken over all financial responsibility for the property at Wellington Place. We have undertaken building improvements and spent £16432 in this financial year. This is included within the expenditure figure shown above.
## **Declaration**
The trustees declare that they have approved the trustees’ report and accounts above.
Signed on behalf of the charity’s trustees:
Group Chair Group Scout Leader Signed Andrew Mason Signed David Owen Date: 20[th] April 2022 Date: 20[th] April 2022
## **7th HEREFORD TUPSLEY SCOUT GROUP ACCOUNTS INCOME/EXPENDITURE YEAR ENDING 31[st] March 2022**
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INCOME
Subscriptions 5553.00
Gift Aid 1910.88
Donation/Grant General (City Council) 2500.00
Donation for building 10667.00
Hall Hire 7450.00
Tupsley Scout/Guide Hall Committee 7309.05
Donation -- Barclays 750.00
Others 849.75
Scout Post (Includes donations) 2207.86
Bank Interest 3.44
Total Income 39200.98
EXPENDITURE
Section Payments 1183.50
Leaders Expenses 979.74
Training 43.50
Equipment, Badges etc. 195.19
Equipment Grant Funded 2500.00
Postage, Printing, Stationery 67.98
Insurance 454.99
COVID Expenditure 61.95
Hereford Gang Show 60.00
Scout Post
Scout Capitation. 3867.50
Hall 4816.42
External decoration £3000 3470.00
Double Glazing £1950 Capital spend 1950.00
Outside Work £6408 Total To Date 8244.00
Kitchen £5200 (16432.19) 6238.19
Insurance 1620.72
Hall Hire Scout contribution 2100.00
Total Expenditure 37853.68
BANK RECONCIL IATION
Opening Balances at 1 [st] April 2021 Current 247.57
Account 21705.30
Deposit Account 20231.58
Restricted Account 1347.30
Excess Income/ (Expenditure) 43531.75
Total
Closing Balance at 31 [st] March 2022 Current 689.27
Account
Owed by Hall Committee 2021 Accounts 30928.67
Deposit Account 11913.81
Building Account 43531.75
(Reserve A/C)
Total
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## **Scrutineer's Report to the Trustees of the**
7[TH] HEREFORD”TUPSLEY” SCOUT GROUP
I report on the accounts of the Group/District for the year ended 31[st] March 2022
## **Respective responsibilities of Trustees and Scrutineer**
As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.
## **Basis of Scrutineer's Statement**
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts set out on page 1.
## **Scrutineer's Statement**
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.
Name: Michael Cole
Qualification: FCCA
Address: Cole & Co, 4 The Sheepcote, Monks Orchard, Lumber Lane, Lugwardine, Hereford HR1 4AG
Date: 13[th] May 2022