## Trustees’ Annual Report 

South Marches District Scout Council annual report and accounts for the period 1st April 2020 - 31st March 2021 




## Administration Details 

|Charity Name|South Marches District Scout Council|
|---|---|
|Other names the charity is known by||
|Registered Charity Number|521368|
|Charity’s principal  address|Scouts Corner|
||Park Street|
||Hereford, HR1 2RX|



Names of the charity trustees who manage the charity 

|**Trustee Name**|**Offce (if any)**|**Dates acted if not for**<br>**whole year**|
|---|---|---|
|David Owen|Chairman||
|Audrey Clements|Treasurer||
|Sonya Johnson|Elected Member<br>Acting Secretary|Until July 2020<br>From July 2020|
|Matthew Bayley|District Commissioner||
|Lee Fletcher|District Commissioner||
|Richard Frost|District Commissioner||
|Caitlin Evans|District Youth Commissioner|From Oct 2020|
|Jacqueline Williams-Smith|Co-opted member (media)||
|Christopher Ruffe|Co-opted member (premises)||
|Alison Shaw|District Scout Network Commissioner||
|Peter Johnson|District Explorer Scout Commissioner||
|Catherine Draper|Elected Member||
|Patricia Rusher|Elected Member||
|Joanne Burkin|Elected Member||
|Nick Mason|Elected Member|From Sept 2020|
|Gregory Symonds|Nominated Member||
|James Price|Nominated Member||



Names and contacts of advisors 

|Names and contacts of advisors|||
|---|---|---|
|**Type of advisor**|**Name**|**Address**|
|Independent Examiner|Simon Smith|4 Judges Close, Hereford, HR1 2TW|





## Structure, Governance and Management 

- Appointing District Administrators and Advisors other than those who are elected. 

## **Type of governing document** 

The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. 

## **Risk and internal control** 

Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations. The District has sufficient building and contents insurance to mitigate against permanent loss. 

## **How the charity is constituted** 

The District is a trust established under its rules which are common to all Scouts. 

Injury to members. The District through capitation fees contributes to The Scout Association’s national accident insurance policy. Risk assessments are undertaken for all activities. 

## **Trustee selection methods** 

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. 

Reduced income. The District is primarily reliant **Policies and procedures** upon income from capitation fees and fundraising. The District is managed by the District Executive The District holds a reserve to ensure the continuity Committee, the members of which are the ‘Charity of activities should there be a major reduction in Trustees’ of the Scout District which is an income. The Committee could raise the value of educational charity. As charity trustees they are capitation fees to increase the income to the responsible for complying with legislation District on an ongoing basis, either temporarily or applicable to charities. This includes the permanently. registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Reduction or loss of leaders. The District is totally 

Reduction or loss of leaders. The District is totally reliant upon volunteers to run and  administer the activities of the District. If there was a reduction in the number of  leaders to an unacceptable level in a particular section, group or the district as a whole then there would have to be a contraction, consolidation or closure of a  section/group; in the worst case scenario the complete closure of the District 

The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioners, District Explorer Scout and Scout Network Commissioners and Group Scouter’s representation and meets at least 4 times a year. 

This District Executive Committee exists to support the District Commissioners in meeting the responsibilities of the appointments and is responsible for: 

The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2  signatories for all payments, specific training for Executive Committee Members and comprehensive insurance policies to ensure that insurable risks are covered. 

- The maintenance of District property; 

- The raising of funds and the administration of District finances; 

- District public occasions; 

- Assisting in the recruitment of leaders and other adult support; 

- Appointing any sub committees that may be required; 



## Objectives & Activities 

## **Summary of the objects of the charity set out in its governing document** 

The objectives of the District are as a unit of The Scout Association. 

## **Summary of the main activities in relation to these objects** 

Scouting actively engages and supports young people in their personal development, empowering them to make a positive contribution to society. 

This is achieved when young people, in partnership with adults, work together based on the values of Scouting and enjoy what they are doing and have fun; take part in activities indoors and outdoors; 

learn by doing; share in spiritual reflection; take responsibility and make choices; undertake new and challenging activities, and make and live by their Promise. 

## **Public benefit statement** 

The District meets the Charity Commission’s public benefit criteria both the advancement of education and the advancement of citizenship or community development headings. 

## **Achievements & performance** 

The charity has continued to  support Scouting throughout South Marches; primarily in supporting the safe return to face-to-face Scouting . 

## Financial Review 

## **Overview** 

The District’s income during the year was £95398 with expenditure of £58747 resulting in a cash surplus of £36651. After a reduction in the value of badge and uniform stock of £1129 the net current assets of the District as at 31st March 2021 were £151143, of which £145835 were unrestricted funds, £5308 restricted funds.  We currently hold cash reserves of £139579, stock valued at cost of £11564. 

## **Reserves policy** 

The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs and to meet unexpected expenditure on the District’s freehold assets, circa £24,000. The District held sufficient cash reserves against this at year end. 

## **Investment policy** 

The District has adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. 

## Declaration 

The trustees declare that they have approved the trustees’ report above. 

Signed on behalf of the charity’s trustees: 

|Signature:<br>Full name:<br>Position:<br>Date:|||
|---|---|---|
||||
||David Owen|Matthew Bayley|
||||
||South Marches Scouts District Chair|Team District Commissioner|
||||
||||





SOUTH MARCHES DISTRICT SCOUT COUNCIL 

## **INCOME** 

|**2021**|||
|---|---|---|
|**£**||**£**|
|34,407|**Membership Capitation Receipt**|37009|
||**Capitation debtors**|2142|
|40,463|Council Grants|23945|
||**Explorer Scouts**||
|3,737|Subscriptions / Gift Aid|4164|
|1,264|Activities / Fundraising|1736|
|0|**District Beaver Scout Section**||
|20|**District Cub Scout Section**||
|0|**District Scout Section**||
||**Activities Accounts**|0|
|0|Camps / events|0|
|823|St. Georges Day||
|230|Gang Show||
||**Network**||
|0|**District Equipment Hire**||
|5,983|**Scouts Corner**||
|1,000|**Uniform Loan**||
|0|||
|1,582|**Uniform Scout Shop - Sales**||
|0|**Donations and Grants**||
|5,000|**Donations - Restricted A/c**||
|15,000|**Donation from Gang Show**||
||**Badges Donation**||
|1,889|**Badge Account - Sale of Badges**||
|0|**Bank Interest**||
|0|**Received from Group  Closures**||
|111,398|**TOTAL INCOME**||





SOUTH MARCHES DISTRICT SCOUT COUNCIL 

## **Total £** 

39151 23945 

5900 

87 935 

0 44042 1074 0 8505 

0 14645 50 

5000 1500 3858 0 0 

**148692** 



SOUTH MARCHES DISTRICT SCOUT COUNCIL 

## **EXPENDITURE** 

|**2021**|||
|---|---|---|
|**£**||**£**|
|29,497|**Membership Capitation**||
|0|**Marden Site Costs**||
|4,659|**Explorer Scouts**||
|0|**District Beaver Scout Section**||
|406|**District Cub Scout Section**||
|356|**District Scout Section**||
||**Activities**||
||Camps / Events|0|
|0|St. Georges Day|0|
|15,367|Gang Show|8472|
|0|**Network**||
|334|**Web Site**||
|0|**Leominster:  Operational**||
|4,979|**Scouts Corner: Operational**||
|216|**Equipment Purchases**||
||**District Costs**:||
|1,000|Rent|1101|
|0|Training|90|
|194|Admin./Travel|1177|
|1,693|Insurances|1795|
|0|District Days|0|
|103|District Awards|157|
||**Donations**||
|0|Support Group/District Start Ups||
|-100|Restricted||
||Welfare||
|0|Other||
|149|**Uniform Shop Purchases**||
|1,131|**Badge Account**||
|1,000|**Transfer to Uniform Shop (Net)**||
|0|**Transfer to  Gang Show Account**||
|12172|**Capital  Exp. Scouts Corner**||
|1591|**Leominster**||





SOUTH MARCHES DISTRICT SCOUT COUNCIL 

74747 **TOTAL EXPENDITURE** 

**NET RECEIPTS / (EXPENDITURE) FOR YEAR** 



SOUTH MARCHES DISTRICT SCOUT COUNCIL 

**£** 

30597 0 6331 0 

615 

8472 454 369 558 4797 

4320 1000 

0 20 9694 5232 1000 

40000 

20581 10609 



SOUTH MARCHES DISTRicf SCOUT COUNCIL
144649
4043

SOUTH MARCHES DISTRICT SCOUT COUNCIL 

## 2021 **ACCOUNTS AND PAYMENTS SUMMARY** 

|**£**||**£**|
|---|---|---|
|111,398|Total receipts for year||
|(74,747)|Total payments for year||
|36,651|**Net receipts / (expenditure) for year**||
|0|**Depreciation of fxed assets**||
|0|||
|344,128|**Balance brought forward**||
|124|**Badge Stock Adjustment**||
|4,240|**Uniform  Stock**||
|286,000|**Insurance Valuation Leominster**||
|671,143|||
||**STATEMENT OF ASSETS AND LIABILITIES**||
|520,000|**Fixed Assets - Freehold and buildings**||
||**Current Assets**||
|50|Cash in hand|50|
|134,106|Bank accounts - Unrestricted|135349|
|5,308|Bank accounts - Restricted|5308|
|0|Bank accounts designated||
|115|**Debtors**||
|7,324|**Stock Badges**||
|4,240|**Stock  Uniform**||
|671,143|||
||**BANK BALANCES**||
|3,409|Badges||
|90,343|District||
|6,715|Explorers||
|1,210|Network||
|805|District Cub Scout Activities||
|33,085|Gang Show||
|2,101|Uniform Account||
|1,118|District Beaver Activities Section||





SOUTH MARCHES DISTRICT SCOUT COUNCIL 

628 District Scout Activities Section 

139,414 

Designated Accounts: Burley Gate Group Scouts Corner Building Appeal 0 

Total 



SOUTH MARCHES DISTRICT SCOUT COUNCIL 

2022 

**£** 

148692 -144649 4043 

0 

380,779 381 7778 286000 

678,981 

520000 

140707 

2915 7581 7778 678981 

1803 54501 6283 1830 892 68655 4626 1118 



SOUTH MARCHES DISTRicf SCOUT COUNCIL
949
140657

## **Independent Examiner's Report to the Trustees of the** 

## **SOUTH MARCHES DISTRICT SCOUT COUNCIL (Registered Charity Number 521368)** 

I report on the accounts of the District Area for the year ended 31[st] March 2022 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 6 

This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do   not accept or assume responsibility  to  anyone  other  than  the  charity  and  the  charity’s  trustees  for  my examination work. 

## **Respective responsibilities of Trustees and Examiner** 

The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. 

It is my responsibility to: 

- Examine the accounts (under Section 145 of the Charities Act); 

- To  follow  the  procedures  laid  down  in  the  General  Directions  given  by  the Charity  Commissioners  (under Section 145(5)(b) of the Charities Act); and 

- To state whether particular matters have come to my attention. 

## **Basis of Independent Examiner's report** 

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination  includes  a  review  of  the  accounting  records kept  by  the  Group/District  and  a  comparison  of  the accounts  presented  with  those records.   It  also  includes  consideration  of  any  unusual  items  or  disclosures  in  the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do  not  provide  all  the  evidence  that  would  be  required in  an  audit,  and  consequently  no  opinion  is  given  as  to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

## **Independent Examiner's statement** 

In connection with my examination, no matter has come to my attention (other than that disclosed below *): 

1. which gives me reasonable cause to believe that in, any material respect, the requirements 

   - to keep accounting records in accordance with Section 130 of the Charities Act ; 

   - and to  prepare  accounts  which  accord  with  the  accounting  records and  comply  with  the  accounting requirements of the Charities Act have not been met; or 

2.  to which, in my opinion, attention should be drawn in order to enable a proper understanding of the      accounts to be reached. 

- Please delete the words in the brackets if they do not apply 



Name:               Michael Cole 

Qualification:   FCCA 

Address:      Cole & Co, 4 The Sheepcote, Monks Orchard, Lumber Lane, Lugwardine, Hereford HR1 4AG 

Date:    13[TH] May 2022