Trustees’ Annual Report
South Marches District Scout Council annual report and accounts for the period 1st April 2020 - 31st March 2021
Administration Details
| Charity Name | South Marches District Scout Council |
|---|---|
| Other names the charity is known by | |
| Registered Charity Number | 521368 |
| Charity’s principal address | Scouts Corner |
| Park Street | |
| Hereford, HR1 2RX |
Names of the charity trustees who manage the charity
| Trustee Name | Offce (if any) | Dates acted if not for whole year |
|---|---|---|
| David Owen | Chairman | |
| Audrey Clements | Treasurer | |
| Sonya Johnson | Elected Member Acting Secretary |
Until July 2020 From July 2020 |
| Matthew Bayley | District Commissioner | |
| Lee Fletcher | District Commissioner | |
| Richard Frost | District Commissioner | |
| Caitlin Evans | District Youth Commissioner | From Oct 2020 |
| Jacqueline Williams-Smith | Co-opted member (media) | |
| Christopher Ruffe | Co-opted member (premises) | |
| Alison Shaw | District Scout Network Commissioner | |
| Peter Johnson | District Explorer Scout Commissioner | |
| Catherine Draper | Elected Member | |
| Patricia Rusher | Elected Member | |
| Joanne Burkin | Elected Member | |
| Nick Mason | Elected Member | From Sept 2020 |
| Gregory Symonds | Nominated Member | |
| James Price | Nominated Member |
Names and contacts of advisors
| Names and contacts of advisors | ||
|---|---|---|
| Type of advisor | Name | Address |
| Independent Examiner | Simon Smith | 4 Judges Close, Hereford, HR1 2TW |
Structure, Governance and Management
- Appointing District Administrators and Advisors other than those who are elected.
Type of governing document
The District’s governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
Risk and internal control
Damage to the building, property and equipment. The District would request the use of buildings, property and equipment from neighbouring organisations. The District has sufficient building and contents insurance to mitigate against permanent loss.
How the charity is constituted
The District is a trust established under its rules which are common to all Scouts.
Injury to members. The District through capitation fees contributes to The Scout Association’s national accident insurance policy. Risk assessments are undertaken for all activities.
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Reduced income. The District is primarily reliant Policies and procedures upon income from capitation fees and fundraising. The District is managed by the District Executive The District holds a reserve to ensure the continuity Committee, the members of which are the ‘Charity of activities should there be a major reduction in Trustees’ of the Scout District which is an income. The Committee could raise the value of educational charity. As charity trustees they are capitation fees to increase the income to the responsible for complying with legislation District on an ongoing basis, either temporarily or applicable to charities. This includes the permanently. registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Reduction or loss of leaders. The District is totally
Reduction or loss of leaders. The District is totally reliant upon volunteers to run and administer the activities of the District. If there was a reduction in the number of leaders to an unacceptable level in a particular section, group or the district as a whole then there would have to be a contraction, consolidation or closure of a section/group; in the worst case scenario the complete closure of the District
The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the District Commissioners, District Explorer Scout and Scout Network Commissioners and Group Scouter’s representation and meets at least 4 times a year.
This District Executive Committee exists to support the District Commissioners in meeting the responsibilities of the appointments and is responsible for:
The District has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments, specific training for Executive Committee Members and comprehensive insurance policies to ensure that insurable risks are covered.
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The maintenance of District property;
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The raising of funds and the administration of District finances;
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District public occasions;
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Assisting in the recruitment of leaders and other adult support;
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Appointing any sub committees that may be required;
Objectives & Activities
Summary of the objects of the charity set out in its governing document
The objectives of the District are as a unit of The Scout Association.
Summary of the main activities in relation to these objects
Scouting actively engages and supports young people in their personal development, empowering them to make a positive contribution to society.
This is achieved when young people, in partnership with adults, work together based on the values of Scouting and enjoy what they are doing and have fun; take part in activities indoors and outdoors;
learn by doing; share in spiritual reflection; take responsibility and make choices; undertake new and challenging activities, and make and live by their Promise.
Public benefit statement
The District meets the Charity Commission’s public benefit criteria both the advancement of education and the advancement of citizenship or community development headings.
Achievements & performance
The charity has continued to support Scouting throughout South Marches; primarily in supporting the safe return to face-to-face Scouting .
Financial Review
Overview
The District’s income during the year was £95398 with expenditure of £58747 resulting in a cash surplus of £36651. After a reduction in the value of badge and uniform stock of £1129 the net current assets of the District as at 31st March 2021 were £151143, of which £145835 were unrestricted funds, £5308 restricted funds. We currently hold cash reserves of £139579, stock valued at cost of £11564.
Reserves policy
The District's policy on reserves is to hold sufficient resources to continue the charitable activities of the District should income and fundraising activities fall short. The District Executive Committee considers that the District should hold a sum equivalent to 12 months running costs and to meet unexpected expenditure on the District’s freehold assets, circa £24,000. The District held sufficient cash reserves against this at year end.
Investment policy
The District has adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
| Signature: Full name: Position: Date: |
||
|---|---|---|
| David Owen | Matthew Bayley | |
| South Marches Scouts District Chair | Team District Commissioner | |
SOUTH MARCHES DISTRICT SCOUT COUNCIL
INCOME
| 2020 | ||
|---|---|---|
| £ | £ | |
| 46,481 | Membership Capitation Receipts | |
| Council Grants | ||
| Explorer Scouts | ||
| 7,338 | Subscriptions / Gift Aid | 3737 |
| 10,172 | Activities / Fundraising | 1264 |
| 570 | District Beaver Scout Section | |
| 466 | District Cub Scout Section | |
| 1,400 | District Scout Section | |
| Activities Accounts | ||
| 0 | Camps / events | 0 |
| 0 | St. Georges Day | 0 |
| 17,383 | Gang Show | 823 |
| 490 | Network | |
| 620 | District Equipment Hire | |
| 11,443 | Scouts Corner | |
| Uniform Loan repayment | ||
| Uniform Shop Debtors | ||
| 10,528 | Uniform Scout Shop - Sales | |
| 2 | Donations and Grants | |
| Donations - Restricted A/c | ||
| Donation from Gang Show | ||
| 5,956 | Badge Account - Sale of Badges | |
| Bank Interest | ||
| Received from Group Closures | ||
| 112,849 | TOTAL INCOME |
SOUTH MARCHES DISTRICT SCOUT COUNCIL
Total £ 34407 40463
0 5983 1000 0 1582 0 5000 15000
1889 0 0 111398
SOUTH MARCHES DISTRICT SCOUT COUNCIL
EXPENDITURE
| 2020 | ||
|---|---|---|
| £ | £ | |
| 35,360 | Membership Capitation | |
| 6,480 | Costs Marden | |
| 19,000 | Explorer Scouts | |
| 718 | District Beaver Scout Section | |
| 0 | District Cub Scout Section | |
| 1,346 | District Scout Section | |
| Activities | ||
| Camps / Events | 0 | |
| 770 | St. Georges Day | 0 |
| 8,889 | Gang Show | 15367 |
| 375 | Network | |
| 244 | Web Site | |
| 5,158 | Scouts Corner: Operational | |
| 1,173 | Equipment Purchases | |
| 810 | District Costs: Training | |
| 2,600 | Admin/travelling | 194 |
| 2,454 | Insurances/licences | 1693 |
| 1,178 | Rent | 1000 |
| 2,094 | District Days/A.G.M. | 103 |
| 2,212 | Capital Exp. Scouts Corner | |
| 11,843 | Leominster | |
| Donations | ||
| 0 | Support Group/District Start Ups | |
| 200 | Restricted | |
| Welfare | ||
| 20 | Other | |
| 8,768 | Uniform Shop Purchases | |
| 4,806 | Badge Account | |
| Transfer to Uniform Shop (Net) | ||
| 116,498 | TOTAL EXPENDITURE | |
| -3,649 | NET RECEIPTS / (EXPENDITURE) FOR YEAR |
SOUTH MARCHES DISTRICT SCOUT COUNCIL
£
29497 0 4659 0 406 356
15367
334 4979 216 0
2990 12172 1591
-100 0 0 149 1131 1000 74747 36651
SOUTH MARCHES DISTRICT SCOUT COUNCIL
2,020 ACCOUNTS AND PAYMENTS SUMMARY
| £ | £ | |
|---|---|---|
| 112,849 | Total receipts for year | |
| (116,498) | Total payments for year | |
| (3,649) | Net receipts / (expenditure) for year | |
| 0 | Depreciation of fxed assets | |
| 0 | ||
| 347,777 | Balance brought forward | |
| 418 | Badge Stock Adjustment | |
| 5,183 | Uniform Stock | |
| 286,000 | Insurance Valuation Leominster | |
| 635,729 | ||
| STATEMENT OF ASSETS AND LIABILITIES | ||
| 520,000 | Fixed Assets - Freehold and buildings | |
| Current Assets | ||
| 50 | Cash in hand | 50 |
| 93,448 | Bank accounts - Unrestricted | 134106 |
| 108 | Bank accounts - Restricted | 5308 |
| 9,030 | Bank accounts designated | |
| 292 | Debtors | |
| 7,618 | Stock Badges | |
| 5,183 | Stock Uniform | |
| 635,729 | ||
| BANK BALANCES | ||
| 2,639 | Badges | |
| 40,169 | District | |
| 6,373 | Explorers | |
| 980 | Network | |
| 1,191 | District Cub Scout Activities | |
| 47,629 | Gang Show | |
| 1,503 | Uniform Account | |
| 1,118 | District Beaver Activities Section |
SOUTH MARCHES DISTRICT SCOUT COUNCIL
| 984 | District Scout Activities Section | |
|---|---|---|
| 102,586 | ||
| Designated Accounts: | ||
| 2,252 | Burghill Scout Group | 0 |
| 6,778 | Bromyard Scout Group | 0 |
SOUTH MARCHES DISTRICT SCOUT COUNCIL
£
111398 -74747 36651 0
344,128 124 4240 286000 671143
520000 139464 115 7324 4240 671143
3409 90343 6715 1210 805 33085 2101 1118
SOUTH MARCHES DISTRicf SCOUT COUNCIL 628 139414
Independent Examiner's Report to the Trustees of the
SOUTH MARCHES DISTRICT SCOUT COUNCIL (Registered Charity Number 521368)
I report on the accounts of the Group/District/County/Area for the year ended 31[st] March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on pages 1 to 4
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s/District’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed.
It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention (other than that disclosed below *):
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which gives me reasonable cause to believe that in, any material respect, the requirements
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to keep accounting records in accordance with Section 130 of the Charities Act ;
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and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
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Please delete the words in the brackets if they do not apply
Name: Simon Smith Qualification: FCCA Address: 4 Judges Close, Hereford HR1 2TW Date: 19[th] May 2021