1[st] Herrington Scout Group
Annual Report & Accounts Year to 31st March 2021
The trustees have pleasure in presenting their annual report and financial statements for the year ended 31st March 2021.
The legal and administrative details of the Group are enclosed within this report. The financial statement complies with current statutory requirements, Policy, Organisation and Rules of the Scout Association (POR), and the Statement of Recommended Practice – Accounting and Reporting by Charities.
Throughout the year 1[st] Herrington Scout Group has provided a wide range of activities and camps aimed at the social and personal development of all group members in accordance with the Policy, Organisation and Rules of the Scout Association.
M. Walsh M. Navin J. Edwards
Group Chairperson
Group Secretary
Group Treasurer
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555
1[st] Herrington Scout Group
Scrutineer's Statement 2020-2021
In accordance with the directions given in the Group's constitution, I have scrutinised the records and the accounts for the year to 31st March 2021 without carrying out an audit or independent examination. These accounts are set out on the following pages.
In my opinion the accounts are in accordance with the records produced to me and comply with the constitution of 1st Herrington Scout Group.
Mr Thomas J Hunt 16 The Belfry Houghton Le Spring DH4 4QJ
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555
1[st] Herrington Scout Group
Notes to the Financial Statement.
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The Group Executive and Trustees are appointed in accordance with the Policy, Organisation and Rules of the Scout Association.
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The Group Executive and Trustees are Chair Mark Walsh Group Scout Leader Helen Pounder Secretary Maria Navin Section Leaders Liam Martin Treasurer John Edwards Paul Wilkinson Elected Rep Sandra Hobson-Tate Jordan Pratt Youth Rep Thomas Fisher and Laura Navin
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The management of the group is overseen by the Group Executive which meets on a bimonthly basis. The Executive is made up of representatives of Parents, Leaders and other members of the local community.
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The Executive assess the major strategic and operational risks faced by the Group on an ongoing basis and react as necessary to mitigate these risks. Through the Scout Association we arrange insurances to cover liability, personal accident and injury to young people and leaders as well as adequate insurance cover for camping and activities.
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The Group uses Barclays Bank plc. Dual authorisation is required on all payments made in accordance with Scouting Policy Organisation and Rules.
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Income shown in the Receipts and Payments Account is before deduction of any expenses. The group is dependent on Subscriptions and Fundraising to support the activities of the group and the maintenance and running of the headquarters and other group assets.
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Any surplus funds retained by the group are to be used as necessary for the upkeep of the headquarters and the renewal of equipment required for scouting purposes.
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These accounts have been prepared in accordance with the Statement of Recommended Practice (SORP 2000) for Charities, as applicable to the Group.
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This statement was presented at the AGM on 3[rd] November 2021.
Group Contact Name & Address
Mr J Edwards 2 Rose Cottages Washington Tyne and Wear NE37 1BD
Signed on behalf of 1[st] Herrington Scout Group
Mark Walsh – Group Chairperson __ 3[rd] November 2021 ____
John Edwards – Group Treasurer __ 3[rd] November 2021 ____
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555
1[st] Herrington Scout Group
| 1st Herrington Group | ||
|---|---|---|
| 2019-2020 | Group Funds Summary 2020-2021 | 2020-2021 |
| £41,285.46 | Total Receipts | £35,961.13 |
| £29,518.86 | Total Payments | £11,380.40 |
| £ 11,766.60 | Excess Receipts Over Payments | £ 24,580.73 |
| £23,642.89 | Total Bank and Cash Accounts including Reserved Balances. | £48,223.62 |
| 1st Herrington Group | ||
| Receipts and Payments 2020-2021 | ||
| 2019-2020 | 2020-2021 | |
| Accounting period 1st April 2020 to 31st March 2021 | ||
| Receipts | ||
| 12,345.00 | Member Subscriptions | 7,654.00 |
| Fundraising | ||
| 1,384.00 | 100 Club Income | 1,200.00 |
| 9,392.43 | Canada Trip | 1,448.00 |
| 1,261.50 | Activity Income | 0.00 |
| 10,052.20 | Camp Receipts | 0.00 |
| Other Receipts | ||
| 3,308.91 | Use of Headquarters and Assets | 263.00 |
| 352.46 | Donations Received | 188.70 |
| 2,560.12 | Gift Aid | 2,558.42 |
| 600.00 | Grant Income | 22,637.71 |
| 28.84 | Other Income | 11.30 |
| £41,285.46 | Total Receipts | £35,961.13 |
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555
1[st] Herrington Scout Group
| 1st Herrington Group | |||
|---|---|---|---|
| Receipts and Payments 2020-2021 | |||
| 2019-2020 | 2020-2021 | ||
| Accounting period 1st April 2020 to 31st March 2021 | |||
| Payments | |||
| 1,204.02 | Fundraising Expenses | 1,040.00 | |
| 10,611.05 | Camps | (200.00) | |
| Headquarters Costs | |||
| 5,230.88 | Bills and Maintenance | of Headquarters | 4,839.24 |
| Activities and Awards | |||
| 3,046.35 | Minibus | 1,275.52 | |
| 4,330.85 | Activity Costs | 1,365.62 | |
| 572.17 | Member Badges and | Awards | 94.02 |
| 865.04 | Equipment | 300.00 | |
| 3,523.50 | Scout Association Fees | 2,522.00 | |
| Miscellaneous | |||
| 135.00 | Training Courses | 144.00 | |
| 29,518.86 | Total Payments | 11,380.40 | |
| £ 11,766.60 | Excess Receipts Over Payments | £ 24,580.73 |
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555
1[st] Herrington Scout Group
Annual Report & Accounts Year to 31st March 2021
| 1st Herrington Group - Account Balances | |
|---|---|
| As at 31st March 2021 | |
| Bank and Cash Accounts | |
| Barclays Bank PLC (Note A) | £ 28,512.71 |
| Cash Balances | £ 8.14 |
| Group Bank and Cash Accounts | £ 28,520.85 |
| Reserved Accounts | |
| Asset Replacement Fund | £7,048.01 |
| Canada Bank Account | £12,654.76 |
| Total Reserved Balances | £19,702.77 |
| Total – All Accounts | £48,223.62 |
| Annual Reconciliation |
| Cash & Bank | |
|---|---|
| Balances 31-03-2020 | £23,642.89 |
| Income | £35,961.13 |
| Expenses | £11,380.40 |
| Balances 31-03-2021 | £48,223.62 |
| Other Assets | |
| Premises – (see Note B) | £161,889 |
| Mini-Buses – (see Note | C) |
| Other Non Monetary | |
| Assets – (see Note D) |
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555
1[st] Herrington Scout Group
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A. We now operate a single bank account with Barclays Bank in accordance with Scouting POR guidance.
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B. 1[st] Herrington Scout Group own the Headquarters at Herrington Burn. In December 2006 the premises were valued at £161,889 for insurance purposes. In 2017 the rateable value was reassessed at the same level.
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C. The Group acquired two replacement minibuses during the year 2019-2020 for £11,994 and £11,940. These have had Tow Bars added at a total additional cost of £600. These are estimated to have a combined current value of £22.080 based on a 10 year estimated life.
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D. Other Asssets
----- Start of picture text -----
Previous Current Life In
Description Year Cost
Value Value years
Kayaks 2011-12 2,314.75 300 231 10
Tentage 2011-12 200 40 20 10
Air Rifles 2011-12 495 90 45 10
Tentage 2014-15 422 200 160 10
Laptop 2014-15 299 0 0 4
Tentage 2015-16 432 260 216 10
Archery Equipment 2015-16 420 252 210 10
Archery Equipment 2016-17 89 63 53 10
Climbing Equipment 2016-17 1,027 718 616 10
Printer 2017-18 130 66 33 4
Archery Equipment 2017-18 707 565 495 10
Air Rifles 2018-19 198 179 160 10
Camping Boxes 2018-19 187 169 151 10
Kit Cart 2018-19 68 51 34 4
Climbing Equipment 2018-19 347 313 278 10
Kitchen 2018-19 1582 1424 1266 10
Sensory Equipment 2018-19 503 453 403 10
Tentage 2018-19 1170 1053 936 10
Trailer 2018-19 1000 900 800 10
Group Display Banner 2019-20 84 84 76 10
Wet Suits 2019-20 335 335 302 10
Camping Tables and Boxes 2019-20 328 328 295 10
Kayak 2020-21 300 300 10
----- End of picture text -----
- E. The Group needs to maintain surplus funds to ensure that the maintenance of the headquarters can be guaranteed, and also to replace equipment. Income from use of minibuses and scout headquarters is reserved in the Asset Replacement Fund Account.
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555
1[st] Herrington Scout Group
Treasurer’s Report
The 2020-2021 financial year for the group had a lot of uncertainty from a financial point of view. The full year was one of virtual lockdown for Scouting Activities with Scouting, nationally and locally, applying a conservative view on the Covid-19 pandemic rules.
The income from membership subscriptions unsurprisingly fell during the year. One knock on effect from that is that future Gift Aid claims will be lowered. The Covid-19 Grants which had been successfully applied for were awarded on a number of criteria. 1. All registered charities could apply for fixed sum awards administered by their local authorities. 2. The Group has responsibility for the upkeep of the scout headquarters which entitled the group to apply for further awards.
The bank balances are looking very healthy at the end of the financial year but the previous income sources will not return to normal levels for some time to come. Additional fundraising activities such as Supermarket Bag Packing may be unlikely to return. Other fundraising methods may need to be found going forwards.
The group membership reduced by around one third during the year as a result of the pandemic restrictions.
The Income and Expenditure Statement contains the following items worthy of note.
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Income for the proposed Canada trip is being recorded into a separate bank account to ensure it is kept separate from other group activities.
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The group gratefully received Donations of
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a. Covid-19 related grants of £22,637.71.
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b. £188.70 from Easyfundraising, Amazon Smile and PayPal Giving as cashback from supporters online shopping.
Mr John Lowerson Legacy
The trustees of Mr Lowerson’s Last Will and Testimony have access to Funds which can be made available to the group for maintenance and upkeep of the Scout Headquarters. This will help ensure that the group continues to be viable into the future.
John Edwards 1[st] Herrington Scout Group Treasurer November 3[rd] 2021.
1[st] Herrington Scout Group Herrington Burn Houghton-le-Spring Tyne and Wear DH4 7AE
Registered Charity No: 521367 Scout Group Registration No: 02555