## **Trustees' Annual Report for the period** Period start date Period end date 01 01 2022 31 12 2022 **To** **From** ## Section A Reference and administration details **Charity name** CATFORTH MEMORIAL VILLAGE HALL **Other names charity is known by** NONE **Registered charity number (if any)** 521358 **Charity's principal address** Catforth Road Catforth Preston Postcode PR4 0HE ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Paul Entwistle Chair & Secretary 13 October 2022
Maureen Treasurer
2
Entwistle
Veronica Committee
3
Haddock Member
Jayne McElhone Committee
4
Member
Hayley Mahon Bookings 13 October 2022
5
Secretary
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** March **2012** **TAR** 1 **Name Dates acted if not for whole year** Not applicable ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** N/A ## **Name of chief executive or names of senior staff members (Optional information)** Not Applicable **Section B Structure, governance & management** ## **Description of the charity’s trusts** Type of governing document Constitution - (e.g. trust deed, constitution) Association (Non-incorporated) How the charity is constituted (e.g. trust, association, company) Appointed by Executive Committee Trustee selection methods (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; All Executive Committee members are required to satisfy that they are ‘fit and proper’ persons under the terms of the Finance Act 2010 and in line with the Charities Commission. - Formal minutes are taken of all committee meetings & approved at the following meeting. Formal risk assessments are conducted on all activities associated with the premises & appropriate corrective / control actions implemented. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 **Section C Objectives and activities** To benefit the inhabitants of the village of Catforth and the surrounding area without distinction of sex, politics, religion or beliefs. To advance education and to provide facilities in the interests **Summary of the objects** of social welfare for recreation and leisure to maintain and **of the charity set out in** improve the life of the inhabitants. **its governing document** To manage and maintain the Memorial Village Hall facilities for activities promoted by the Charity in furtherance of the above objects. Catforth Memorial Village Hall provides a venue & facilities for the local community. It is widely used by local public & voluntary organisations as well as hosting public & private events. The Executive Committee may also undertake the following: Raise funds including contributions, grants & donations. **Summary of the main** Purchase, rent, lease or acquire any necessary equipment or **activities undertaken for** property for the furtherance of the objects. **the public benefit in relation to these objects** Sell, lease or dispose of any equipment or property subject to **(include within this** any consents required by the Charity and / or legislation. **section the statutory declaration that trustees** Employ such individuals / organisations as are necessary for **have had regard to the** the furtherance of the objectives. **guidance issued by the Charity Commission on public benefit)** Co-operate with other charities, voluntary bodies and statutory authorities in furtherance of the objects. Undertake other lawful things as are necessary for the furtherance of the objects. ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 **----- Start of picture text -----**
N/A
**----- End of picture text -----**
You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** The existing central heating system failed & was beyond repair due to its age & poor condition. Grants totalling £25k were obtained to fund most of the costs associated with replacing the central heating system & insulating the roof space. The total cost for this project was circa £33k which reduced the reserve funds. £10k from the national Lottery Fund £15k from Lancashire Environmental Fund Cubs & Scouts, Dancing Tuition, Dog Club, Toddler Group & Karate continue to use the Hall on a regular basis. However, the individual running the Dancing Tuition retired at the end of 2022 which will significantly reduce the hire income in 2023. Sue Yates (Chairman) resigned from the committee in October due to a disagreement over the future direction the Hall should take. Paul Entwistle took over as Chairman as well as continuing with his Secretarial duties. Hayley Mahon joined the committee & took on the role of Booking Secretary. A local person continues to maintain the grounds & conduct general cleaning / maintenance activities & this is proving to be very successful. Three major community events were held, all of which were very successful & raised additional funds: - Easter Fun Day - Queens Jubilee  Christmas Fair ## **Section E Financial review** March **2012** **TAR** 5 ## **Brief statement of the charity’s policy on reserves** The Hall is focused on the long-term sustainability of the facility for the benefit of the community as a whole. On that basis surplus funds are kept to a minimum & used for the improvement, running & upkeep of the premises. Due to the age of the building such costs can be significant & therefore appropriate funds are required to be held in reserve. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; The Hall has two main sources of funding: Hire fees from organisations & private individuals. Grants from various organisations & local Government. Grants totalling £25k were obtained to fund the majority of the costs associated with replacing the central heating system & insulating the roof space. - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** N/A ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Paul Entwistle Maureen Entwistle **Position (e.g., Secretary,** Chair & Secretary Treasurer **Chair, etc) Date** 11 February 2023 March **2012** **TAR** 6 **Catforth Memorial Village Hall 521358** ## **Receipts and payments accounts** **For the period** Period start date Period end date **To from** 1-Jan-22 31-Dec-22 ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations/ grants 26,955 - - 26,955
Hall hire 10,695 - - 10,695
Fundraising 2,187 - - 2,187
Interest 263 - - 263
Collections for Charities 84 - - 84
- - - -
- - - -
- - - -
40,184 - - 40,184
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 40,184 - - 40,184
A3 Payments
Repairs and maintenance 35,225 - - 35,225
Hall running costs 6,640 - - 6,640
Fundraising costs 1,058 - - 1,058
Licences 1,262 - - 1,262
Telephone 504 - - 504
Miscellaneous costs 3,880 - - 3,880
Donations 30 - - 30
- - - -
- - - -
Sub total [ 48,599 ] - - 48,599
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 48,599 - - 48,599
Net of receipts/(payments) - 8,415 - - - 8,415
A5 Transfers between funds - - - -
A6 Cash funds last year end 19,861 - - 19,861
Cash funds this year end 11,446 - - 11,446
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## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**||**Restricted**| |---|---|---|---|---|---| |**Categories**|**Details**||**funds**||**funds**| |**B1 Cash funds**|Bank current account
**_Total cash funds_**||**to nearest £**
**11,446**
**-**
**-**
**11,446**|


|**to nearest £**
**-**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))||OK|OK|| ||||**Unrestricted**||**Restricted**| ||||**funds**||**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|




|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|| |**B4 Assets retained for the**|**Details**
Catforth Memorial Village Hall||Unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**-**|| |**charity’s own use**|Hall fxtures and fttings||Unrestricted|






|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**| ||||**Fund to which**||**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|



|**-**
**-**
**-**
**-**
**-**
**(optional)**| |Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name|| ||||Paul Entwistle
Maureen Entwistle||| **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** ## **to the nearest £** **----- Start of picture text -----**
17,855
**----- End of picture text -----**
**17,855** **9,650** **9,650 8,205 - 11,656 19,861** **Endowment funds to nearest £ - - - -** OK ## **Endowment funds** **to nearest £** **-** **Current value (optional) - - - - -** **Current value (optional)** **-** **When due (optional)** Date of approval 2/11/2023 2/11/2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report R8POrt to the trusteesl members of Cafforth Memorial Village Hall On accounts for the year onded 31". De￿mber 2022 Charfty no (if any) 521358 Set out on pages One to Iwo I report to the trustees on my examinats'on of the accounts of the above chanty (Ihe Trusf) for the yéar ended 3111212022. Respon8lbllities and As the chanty trustees of the Trust, you are responsible for the preparation basis of rnport of the accounts in accordan￿ wrth ￿ requirements of the Charities Act 2011 nhe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in Ca￿ying out my examination, I have followed the applicabka Directions given by tha Chanty Commission under section 145(5)(b} of the Act. I have completed my examination. I confirm that no material matters have Come to my attention {other than that disclosed below ') in connection with the examinats'on which gives me cause to believe that in, any matenal respect.. accountsng records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinorf8 8tatomgnt I have no concerns and have come across no other matters in connection wrth Ihe examination to which attention should be drawn in ordar to enable a proper understanding of the accounts to b8 reached. Signed: 10th March 2023. Namo: Rev'd. Alan A. c￿ents. Relevant professional qualificallonls) or body (rfany): Fellow Association of Chartty IndeperKlent Examiners. Address: 15 Carleton Road. Great Knowb8y, Chorley PR6 8TQ IER October 2018