LOWER HOLKER VILLAGE HALL – ANNUAL GENERAL MEETING 2023/24
Chairmans Report 03/03/2025
On behalf of the trustees may I welcome you to the Annual General Meeting
First and Foremost, I would as always like to thank our secretary Rhona Barton and our Treasurer Kate Lennox for their continued support and hard work they have given me over the past years, without which I would have been unable to continue with this role.
I would also like to thank Gil Cleeve for all her hard work in trying to secure grants from various organisations for the upkeep of the village hall, we hope these will prove to be successful, finally I would like to thank all of the trustees for their continued hard work over the last year. The village hall relies on the trustees and there are always vacancies on the committee for new members.
Since the last AGM there have been some changes to the running of the hall, our caretaker Paul Whyatt resigned his position after a rather unsuccessful period of employment. We have now recruited our new caretaker Mark Ward, who has already made a huge difference to the running of the hall and to the caretakers accommodation for himself and his wife Paula, we hope that you will enjoy your role as caretaker for the hall, I would also like to thank Paula for her work in setting up the electronic calendar that makes it easier for all to see who has booked the various rooms within the hall.
We continue to enjoy the support of all the various and popular groups including the Dance School, Tai Chi, Yoga, Badminton and w also now have a thriving Table Tennis section for different age groups, who are able to use brand new competition standard tables and equipment under upgraded lighting, courtesy of Natland and Oxenholme Table Tennis Club, for which I would like to express my gratitude to one our trustees Peter Leahy, for all his hard work in this process, and also to thank everyone connected with NOTTC for all their hard work in securing grants and for fund raising on this project, also to thank everyone involved in turning the wasted under stage area into storage areas for most of the Table Tennis equipment, we wish the “Holker Hotshots” all the very best for the future.
The Christmas Bingo was once again a great success I would like to thank Jennifer Oldcorn and her team for their excellent work in organising this event, also the Christmas Quiz was as ever a great fun event and we would like to thank Mark Butterworth for his continued support and hard work in preparing and also hosting this and many other quizzes throughout the year, thanks must also go to Marks wife Wendy for her excellent work in running the 200 club which brings in much needed income to the hall. None of these events would be as successful without the help of all our volunteers.
We continue to see our new modular stage being used by various groups including The Ulverston High School Swing Band whom we look forward to welcoming back this year.
The Lower Holker Village Hall website continues to evolve and we thank another of our trustees Ben Glover for all his hard work in taking this project forward, it does appear to be making bookings and queries easier.
I would also finally like to thank two former trustees Tony and Carole Austin for their continued support and help with various activities such as the Craft Fair, which continues to be a great success and is now held twice a year in Spring and Autumn. None of these events would be as successful without the help of all our volunteers.
I would like to thank all of the groups and all those involved in the running of the events for their continued support, without which we would not be able to run Lower Holker Village Hall for the benefit of the community. Here’s to another successful year.
Paul Jenkison (Chairman)
Report to 2023-24 AGM held on 03 March 2025
| 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | |||
|---|---|---|---|---|---|---|---|
| This section shows the normal running costs and income for the hall | |||||||
| 2023/24 | 2022/23 | Up/ Down |
Variance | ||||
| INCOME RECEIPTS | £ | £ | £ | £ | |||
| Facilities Hire | 8035 | 10058 | Down | -£2,023.00 | |||
| FundraisingEvents | 2719 | 2320 | Up | £399.00 | |||
| Donations | 5070 | 835 | Up | £4,235.00 | |||
| Rental | 0 | 0 | - | £0.00 | |||
| Telephone Receipts | 0 | 0 | - | £0.00 | |||
| Miscellaneous | 0 | 0 | Up | £0.00 | |||
| 200 club | 709 | 884 | Down | -£175.00 | |||
| Bank Interest | 250 | 171 | Up | £79.00 | |||
| TOTAL RECEIPTS | 16783 | 14268 | Up | £2,515.00 | |||
| DIRECT EXPENDITURE | £ | £ | £ | £ | |||
| Event expenditure | 842 | 615 | Up | £227.00 | |||
| Consumables | 530 | 299 | Up | £231.00 | |||
| Maintenance(see separate sheet for details) | 1026 | 3907 | Down | -£2,881.00 | |||
| 2398 | 4821 | Down | -£2,423.00 | ||||
| SERVICES | |||||||
| Water | 571 | 1045 | Down | -£474.00 | |||
| Gas | 1578 | 758 | Up | £820.00 | |||
| Electricity | 629 | 300 | Up | £329.00 | |||
| Telephone | 489 | 306 | Up | £183.00 | |||
| 3267 | 2409 | Up | £858.00 | ||||
| FIXED COSTS | |||||||
| Rent | 300 | 175 | Up | £125.00 | |||
| Insurance - Contents | 391 | 383 | Up | £8.00 | |||
| Insurance - Buildings | 460 | 460 | = | £0.00 | |||
| Electrical/Gas/Fire tests & Music Licence | 1757 | 1108 | Up | £649.00 | |||
| Wages | 1923 | 1413 | Up | £510.00 | |||
| 4831 | 3539 | Up | £1,292.00 | ||||
| IMPROVEMENTS | |||||||
| 6833 | 16693 | ||||||
| 6833 | 16693 | ||||||
| Miscellaneous(see separate sheet for details) | 1305 | 2297 | |||||
| 1305 | 2297 | ||||||
| TOTAL EXPENDITURE | 18634 | 29759 | Down | -£11,125.00 | |||
| NET RECEIPTS | -1851 | -15491 | Up | -£13,640.00 | |||
Report to 2023-24 AGM held on 03 March 2025
2. RECEIPTS & PAYMENTS ACCOUNT (RESTRICTED FUNDS)
This section shows the grants received for specific purposes, and how they were used.
| 2. RECEIPTS & PAYMENTS ACCOUNT(RESTRICTED FUNDS) | 2. RECEIPTS & PAYMENTS ACCOUNT(RESTRICTED FUNDS) | 2. RECEIPTS & PAYMENTS ACCOUNT(RESTRICTED FUNDS) | 2. RECEIPTS & PAYMENTS ACCOUNT(RESTRICTED FUNDS) | 2. RECEIPTS & PAYMENTS ACCOUNT(RESTRICTED FUNDS) | |||
|---|---|---|---|---|---|---|---|
| This section shows therants received for secifcuroses and how the were used | |||||||
| gp pp,y . | |||||||
| 2023/24 | 2022/23 | ||||||
| INCOME RECEIPTS | £ | £ | £ | £ | |||
| Cumbria CVS | 0 | 0 | |||||
| Cumbria CountyCouncil | 0 | 0 | |||||
| Neighbourhood Forum | |||||||
| Freida Scott Trust | 4000 | 0 | |||||
| Hadfeld Trust | 0 | ||||||
| Cumbria CommunityFoundation | 4000 | 0 | |||||
| Lower Holker Parish Council | 250 | ||||||
| ~~SLDC re. Covid-19 supportgrants~~ | 0 | 0 | |||||
| TOTAL RECEIPTS | 8250 | 0 | |||||
| DIRECT EXPENDITURE(Grant assisted imp) | |||||||
| Cumbria CountyCouncil | 0 | 0 | |||||
| Freida Scott Trust | 0 | 3500 | |||||
| Hadfeld Trust | 0 | 4000 | |||||
| Cumbria CC CommunityGrant | 0 | 3801 | |||||
| Cumbria CVS | 0 | ||||||
| TOTAL EXPENDITURE | 0 | 11301 | |||||
| NET RECEIPTS | 8250 | -11301 | |||||
| 3. BALANCE OF COMBINED FUNDS | |||||||
| £ | £ | ||||||
| Net Receipts from General Purpose Fund | -1851 | -15491 | |||||
| Net Receipts from Restricted Fund | 8250 | -11301 | |||||
| TOTAL NET RECEIPTS | 6399 | -26792 | |||||
| Cash and Bank at start ofyear | 26463 | 42305 | |||||
| Cash and Bank at end ofyear | 32864 | 26463 | |||||
| 4. ALLOCATION OF FUNDS | |||||||
| £ | £ | ||||||
| Cash | 350 | 350 | |||||
| Current account | 15218 | 9067 | |||||
| Reserve account | 17296 | 17046 | |||||
| Emergencyfund(held within reserve acount) | 13000 | 13000 | |||||
| 32864 | 26463 | ||||||
| 5. SUMMARY | £ | £ | |||||
| Total income | 25034 | 20269 | |||||
| Total expenditure | 18633 | 30282 | |||||
| Surplus(Defcit) | 6401 | -10013 | |||||
2(TrLE [T+- Independent Examiners Report To the Trustees of Lower Holker Village Hall Trust th I report on the accounts to the Trust for the year ended 30 September 2024. Respectlve responsibilities of the trustees and the examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144/2 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the 2011 Act. To follow the procedures laid down in the general directions given by the Charity Commission under section 145(5) of the 2011 Art. To state whether particular matters come to my attention. Basis of independent examiners report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning such matters. The Procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examinerfs statement In connection with my examination, no matter has come to my attention: Which gives me reasonable cause to believe that in any material respect the requirements: To keep accounting records in accordance with section 130 of the 2011 Act To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met, or To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Mr Alan Dawson BA{Hons) FFA Arran Yew Tree Road Grange-over-sands LAII 7AA 22", February 2025