LOWER HOLKER VILLAGE HALL - TREASURER’S REPORT TO THE 2022 AGM HELD ON 21 MARCH 2023
2021-22 saw regular hirers returning to the hall after the Covid-19 pandemic restrictions ended.
A final small Covid-19 support grant was received automatically and with the other grants, helped towards meeting essential maintenance costs and enabled some improvements.
INCOME RECEIPTS
Remarkably, after declining for six years, the income from facilities hire increased last year to the highest level for seven years; at £7696 this exceeded the 2014-15 sum by almost £500.
Income from fundraising events in 2022 remained below pre-pandemic levels at £1455 though the five events held during the year all achieved net income for the Hall.
Income from the 200 Club was £876 (compared with £190 in 2020/21) Once again the Trustees would like to thank to Wendy and all the collectors who keep the 200 Club operating.
DIRECT EXPENDITURE
Maintenance outgoings were £19,086.96, the main element which was the replacement of the roof over the back of stage area.
Work on the stage and back of stage areas began thanks to Carole’s success in obtaining grants for new flooring, painting and decorating. The design and creation of a website was also funded by a grant.
After a further increase in grass cutting charges the difficult decision was taken to bring this back in house and a team of Trustees together with the Caretaker agreed to undertake the routing cutting. The original lawnmower proved beyond repair and went part of the way towards meeting the cost of a refurbished mower.
SERVICES
Water charges were 16.6% lower than in 2020-21 though this may not be accurate as WaterPlus has relied on estimated usage for the majority of the year. Gas charges increased once regular users returned to the Hall and were up by £697 on the previous year at £1075.
Electricity charges were lower than the previous year at £563 (cf £742) Due to the high level of credit Scottish Power decided to reduce the monthly payment to £1 but I increased this to £25 as the account would have been in debit by the end of the contract period. This is being monitored.
FIXED COSTS
Fixed costs were higher, the increase being due to the required 5-year electrical inspection.
We are still paying the old rate of annual rental to Holker Estates as the Lease has not yet been finalised.
The fixed costs are broadly static with a small increase in contents insurance and the return of payment to PRS (Performing/music rights)
IMPROVEMENTS
General improvements totalled £3,935.58 and related to the purchase of additional trestle tables for events, a replacement water boiler in the kitchenette and upgraded stage electrics.
The year-end deficit of income over expenditure was -£7493. Of the last 8 years (excluding Covid grants) 3 years saw a surplus and 5 years were in deficit. The 8- year average deficit is just less than £2000 or £165 per month. Future energy costs remain a significant cause for concern after the Hall’s fixed contracts expire later this year.
The Hall’s income is below the level required for independent financial inspection, however, to ensure the Trustee liability element of our contents insurance cover is secured, the accounts have been submitted for examination by a certified Accountant and were found to be satisfactory.
| 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | 1. RECEIPTS & PAYMENTS ACCOUNT(GENERAL PURPOSE FUND) | |
|---|---|---|---|---|---|---|---|
| This section shows the normal running costs and income for the hall | |||||||
| 2021/22 | 2020/21 | Up/ Down |
Variance | ||||
| INCOME RECEIPTS | £ | £ | £ | £ | |||
| Facilities Hire | 7697 | 2562 | Up | £5,135.00 | |||
| FundraisingEvents | 1445 | 130 | Up | £1,315.00 | |||
| Donations | 114 | 0 | Up | £114.00 | |||
| Rental | 0 | 0 | - | £0.00 | |||
| Telephone Receipts | 0 | 0 | - | £0.00 | |||
| Miscellaneous | 0 | 0 | - | £0.00 | |||
| 200 club | 976 | 190 | Up | £786.00 | |||
| Bank Interest | 16 | 31 | Down | -£15.00 | |||
| TOTAL RECEIPTS | 10248 | 2913 | Up | £7,335.00 | |||
| DIRECT EXPENDITURE | £ | £ | £ | £ | |||
| Event expenditure | 376 | 0 | Up | £376.00 | |||
| Consumables | 328 | 389 | Down | -£61.00 | |||
| Maintenance(see separate sheet for details) | 19087 | 944 | Up | £18,143.00 | |||
| 19791 | 1333 | Up | £18,458.00 | ||||
| SERVICES | |||||||
| Water | 671 | 805 | Down | -£134.00 | |||
| Gas | 1075 | 378 | Up | £697.00 | |||
| Electricity | 583 | 742 | Down | -£159.00 | |||
| Telephone | 303 | 303 | = | £0.00 | |||
| 2632 | 2228 | Up | £404.00 | ||||
| FIXED COSTS | |||||||
| Rent(2019-20 notpaid@30/09/2020) | 175 | 175 | |||||
| Insurance - Contents | 353 | 340 | Up | £13.00 | |||
| Insurance - Buildings | 460 | 460 | = | £0.00 | |||
| Electrical/Gas/Fire tests & Music Licence | 1616 | 793 | Up | £823.00 | |||
| Wages(paid a month earlyin error in 21/22) | 2079 | 1560 | Up | £76.00 | |||
| 4683 | 3328 | Up | £1,355.00 | ||||
| IMPROVEMENTS | |||||||
| 3936 | 3267 | ||||||
| 3936 | 3267 | ||||||
| Miscellaneous(see separate sheet for details) | 677 | 991 | Down | -£314.00 | |||
| 677 | 991 | ||||||
| TOTAL EXPENDITURE | 31719 | 11147 | Up | £20,572.00 | |||
| NET RECEIPTS | -21471 | -8234 | Down | £13,237.00 |
2. RECEIPTS & PAYMENTS ACCOUNT (RESTRICTED FUNDS)
This section shows the grants received for specific purposes, and how they were used.
| 2. RECEIPTS & PAYMENTS ACCOUNT(RESTRICTED FUNDS) | |||||||
| This section shows thegrants received for specifcpurposes, and how they were used. | |||||||
| 2021/22 | 2020/21 | ||||||
| INCOME RECEIPTS | £ | £ | £ | £ | |||
| Cumbria CVS | 900 | ||||||
| Cumbria CountyCouncil | 6236 | ||||||
| Neighbourhood Forum | |||||||
| Freida Scott Trust | 3500 | ||||||
| Hadfeld Trust | 4000 | ||||||
| Cumbria CC CommunityGrant | 3801 | 0 | |||||
| Lower Holker Parish Council | |||||||
| SLDC re. Covid-19 supportgrants | 2667 | 19189 | |||||
| TOTAL RECEIPTS | 21104 | 19189 | |||||
| DIRECT EXPENDITURE(Grant assisted imp) | |||||||
| Cumbria CountyCouncil | 6236 | ||||||
| Freida Scott Trust | 0 | ||||||
| Hadfeld Trust | 0 | ||||||
| Cumbria CC CommunityGrant | 0 | ||||||
| Cumbria CVS | 900 | ||||||
| TOTAL EXPENDITURE | 7136 | 0 | |||||
| NET RECEIPTS | 13968 | 19189 | |||||
| 3. BALANCE OF COMBINED FUNDS | |||||||
| £ | £ | ||||||
| Net Receipts from General Purpose Fund | -21471 | -6000 | |||||
| Net Receipts from Restricted Fund | 13968 | 0 | |||||
| TOTAL NET RECEIPTS | -7503 | -6000 | |||||
| Cash and Bank at start ofyear | 38840 | 27693 | |||||
| Cash and Bank at end ofyear | 49798 | 38840 | |||||
| 4. ALLOCATION OF FUNDS | |||||||
| £ | £ | ||||||
| Cash | 250 | 268 | |||||
| Current account | 19180 | 16671 | |||||
| Reserve account | 22875 | 32859 | |||||
| Emergencyfund(held within reserve acount) | 13000 ~~42305~~ |
13000 ~~49798~~ |
|||||
| 5. SUMMARY | £ | £ | |||||
| Total income | 31571 | 22074 | |||||
| Total expenditure | 39064 | 11116 | |||||
| Surplus(Defcit) | -7493 | 10958 |