## **Trustees' annual report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 04 2022 **To** 31 03 2023 ## Reference and administration details **Charity name** Barley Village Hall **Other names charity is known by Registered charity number (if any)** 521016 **Charity's principal address** Cross Lane, Barley, Lancashire. **Postcode** BB12 9JU **Names of the charity trustees who manage the charity** |1
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17|**Trustee name**|**Office (if any)**|~~**Dates acted if not for**~~
**whole**
**year**|~~**Name of person (or body)**~~
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Tom Cosway|Chairperson||| ||~~Sarah Hartley~~|Treasurer||| ||Jeanette Fagan|Bookings||| ||Lynne Rushworth|Parish Council
Representative||| ||Sue Ensall|Administration||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisors (Optional information)** |**Names and addresses of**|**advisors (Optional information)**|**advisors (Optional information)**| |---|---|---| |**Type of advisor **|**Name**
**Address**|| |**Bank**|Virgin Money|25 Manchester Road, Burnley, BB11 1HX| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Structure, governance and management** ## **Description of the charity’s trusts** |Type of governing document
(eg. trust deed, constitution)
How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)|
Constitutiondated 3 February 1943| |---|---| ||Trust| ||Trustees are appointed or reappointed annually at the Annual
General Meeting held in March each year.| ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
Policies and procedures
adopted for the induction and
The charity’s organisational
structure and any wider
network with which the charity
works
Relationship with any related
parties
Trustees’ consideration of
major risks and the system
them
relevant, about:
training of trustees
and procedures to manage|The trustees:-
a) undertake the day to day running of the Hall and its hire; and
b) manage/oversee all the improvement projects to the Hall's
structure and facilities; and
c) run fundraising activities for the benefit of the Hall.
All trustees give their time voluntarily and receive no remuneration or
other benefits.| |---|---| ## **Objectives and activities** To provide and maintain the Hall for the educational and social activities of the residents of Barley and the wider local **Summary of the objects of the** community. **charity set out in its governing document** Maintain and improve the building and its facilities. Run a booking service to enable individuals and organisations to use the Hall. Run events to provide funding to maintain and improve the Hall. **Summary of the main activities undertaken for the public benefit in relation to these objects** ## **Additional details of objectives and activities (Optional information)** The trust and the Hall is run by volunteers. You **may choose** to include further statements, where relevant, about: Policy on grantmaking Policy programme related investment Contribution made by Volunteers ## Achievements and performance **Summary of the main achievements of the charity during the year.** - Following on from the generous donation from a local resident, the Village Hall Committee have been actively completing projects that supports our main objective, to maintain and improve the building and it’s facilities. Over the last year we have completed two large projects: 1. New air conditioning has been installed in the ground floor and first floor rooms 2. New joinery panelling works have been installed in the ground floor room As well as a number of monthly smaller “upkeep” jobs. The focus for the next year will be working towards our primary objective. ## **Financial review** The main financial risk to the Ha **l** l is a downturn in bookings and **Brief statement of the** reduced fundraising. **charity’s policy on reserves** The funds are held to cover 6 months operational costs in the event of a loss of income and to meet any unforeseen expenditure that may occur. **Details of any funds materially in deficit Further financial review details: (Optional information)** You **may choose** to include Our main source of funds this year has been booking fees, additional information, where fundraising, and donations relevant about: The charity’s principal sources of funds (including any fundraising). How expenditure has supported the key objectives of the charity. Investment policy and objectives including any ethical investment policy adopted. ## **Other optional information** ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Tom Cosway **Position (eg secretary, chair, etc)** Chairperson **Date** 08/04/24 Barley Village Hall Notes to the Receipts and Payments AccounL for the year ended 31 March 2023 1 Receipts and Payments a¢￿￿nt anatysls 2023 2022 Other business in¢om• Interest receivable Rental income Fundraising Council grant Donations 14 5.496 1.705 10.667 30.084 8.983 2.635 65.640 Rent. rates. power and insurance eosts Light and heat Insuran￿ and rates Cleaning 3,728 1.876 1,899 3.081 1,919 1,125 6,125 Repairs and ren•wals of property and •qulpment Expenses Repairs and maintenance 14,358 6,419 Tdephon•, fa4 stationery and 1 Expenditure over In¢ome 54.262 31.965 Barley Village Hall Balances as at 31 March 2023 2023 2022 Fixed assets EquipmenL mxhinery arKI mcrtor vehicles 995 Current assets Banklbuilding balances Cash in hand 98.435 370 98,805 44.019 525 Net cuTrent assets 98,805 Net assets 45.539 Capital aKount Net DeficFI for the year Balance at the start of the peri(MJ 54.262 45.539 31,965 13,574 99,801 45,539 Prepar￿ by Mrs S Hartley Independen￿Y revithved by Mr B Blackwell 27-Jun-23 Independent examinerfs report on the accounts Report to the trusteesl members of Barfoy Village Hall On accounts for theyear ended 31 March 2023 Set out on paq•s I retK)rt to the trustees on my examination of the acixiunts for the year ended 31 Marth 2023. As tha charlty trustees of the Trust, you are resFonsible for the preparation of the accounts in aC￿rdance the Charities Act 2011 ('the Acr>. Respon8lbllltlo8 and bas18 of report I report In respect ol my examlnatlon of trte T￿5 axijwts catrfed out under s145 of thg Act and in carrying out my examination. I have followed the applKable Directions given by the Charity Commission under s14515)(b) of the Act. Independent examinevs slatemont I hava completad my examination. l eonfimi that no material matters have come to my attentlon In ￿nneC110n Wlh the exarnlnallon vthlGn glves me causé to belleve that In, any malerial respect accounting records ￿Ere not kept In accordance vAth section 130 of the AGt', or the acrounts do not acmrd wth the atThuntingrpmrdg. I have no u)ncems and have come across no other matters in connedion with the examination to which attentlon should be drawn In order to enable a propor undorstsnding of thg accounts to be reached. Signed: 0910412024 Name: Bryan Blackwell Rglgvanlprof￿8[0na1 qualification(s) orbody (If any): Chartered Certified Accountant FCCA Addre5S: The Rainhall Centre Rainhall Rd Bamoldswick Lancs BB18 50R Charity Number 521016 Barley Village Hall Receipts and Payments Account with related schedules 31 March 2023 Barley Village Hall Receipts and Payments Account for the year ended 31 March 2023 2023 2022 other business income 77,258 47,966 Expenses Rent, rates, power and insurance costs 7,503 6,125 Repairs and renewals of propety and equipment 14,358 6,419 Telephone, fax, stationery and other office costs 395 274 Advertising and business entertainment costs 302 781 Accountancy, legal and other professional fees 180 168 Other business expenses 258 2,234 22,996 16,001 SurplusllDeficitl of Expenditure over Income 54,262 31,965 Barley Village Hall Balances as at 31 March 2023 Notes 2023 2022 Flxed assets Equipment, machinery and motor vehicles 995 995 Current assets Banklbuilding society balances Cash in hand 98,435 370 98,805 44,019 525 44,544 Net current assets 98,805 44,544 Net assets 99,800 45,539 Capital account Net Deficit for the year Balan￿ at the start of the period 54,262 45,539 31,965 13,574 99,801 45,539 Prepared by Mrs S Hartley Independently reviewed by Mr B Blackwell 27-Jun-23 Barley Village Hall Notes to the Receipts and Payments AccounL for the year ended 31 March 2023 1 Receipts and Payments account analysis 2023 2022 Other buslness Income Interest receivable Rental income Fundraising Council grant Donations 14 5,496 1,705 10,667 30,084 8,983 2,635 65,640 77,258 47,966 Rent, rates, power and Insurance costs Light and heal Insurance and rates Cleaning 3,728 1,876 1,899 7,503 3,081 1,919 1,125 6,125 Repairs and renewals of property and equipment Expenses Repairs and maintenance 14,358 6,419 Telephone. fax. stationery and other office costs Telephone and fax Stationery and printing 378 274 395 274 Advertlslng and buslness entertalnment costs Fundraising 302 781 Accountancyj legal and other professional fees Accounlanls fees 180 168 other business expenses Other expenses 258 258 2,234 2,234 Barley Village Hall Notes to the Accounts for the year ended 31 March 2023 2 Plant, machinery and motor vehicles Plant and machinery Cost At 1 April 2022 At 31 March 2023 995 995 Depreciation At 31 March 2023 Net book value At 31 March 2023 995 At 31 March 2022 995