Much Marcle Memorial Hall Report for the Chair , May 2025 Overview . As Hall Trustees, our main responsibility is to provide a safe, warm and welcoming building which is the focal point for the community, used regularly for events which enhance the enjoyment of living where we do. The Hall is a Community Asset and as Trustees we are responsible for looking after it. During the past 12 months we have organised and managed community events, overcome obstacles and embraced the need for change. We have seen new events tsking place here as well as our traditional ones. We have continued to futureproof the fabric of the building, replacing the old windows with new double glazed, energy efficient ones. With the aid of a grant from the National Lottery we have also added and replaced the roof insulation to further enhance the energy efficiency of our building. Traditional events included the Big Apple ( many thanks to the villagers who helped with the service we offered our visitors), Tree of Light and our Burns Supper in January. New events . Our Fish and Chips Quiz evening was so popular , we ran a second one which was sold out ! Our Beaujolais Nouveau evening was very well attended and was greatly enjoyed. Our financial position remains healthy although our income from hirings no longer covers our norn￿1 expenditure. Reluctantly we have had to increase our prices by approximately 5 % from June. This is the first increase since pre Covid. We have a 5 year funded plan which is being followed. What do we need ? People ! We are looking for volunteers to join the management team. People who are prepared to roll their slecves up and help out with maintenance, compliance, attending and helping to run our events. We urgently require someone to take on the role of Safeguarding Officer as our current one is leaving the village having successfully guided us through all the legislation with which we have to comply. I would like to thank each and every one of the Management Team/Trustees for their significant and valued contributions. I would also like to thank G￿aM and Jenny in particular who are standing down this year. Graham's expertise in obtaining grants, and Jenny's adoption of Safeguarding requirements are worthy of particular note. As Trustees I am pleased to report that we have more than fulfilled our obligations during the past 12 months. Scott Fleming, For the Chair of the Trustees. 1910512025 O N,- co UCH MARCLE MEMORIAL HALL REGISTERED CHARITY NUMBER: 520973 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 MUCH MARCLE MEMORIAL HALL FINANCIAL STATEMENrs FOR THE YEAR ENDED 31ST MARCH 2025 CONTENTS Page (s) Administrative Details ststem¢nt of Financial Aetivities Balance Sheet Notes to the Financial Statements I￿ucH MARCLE MEMORIAL HALL TRUSTEES REPORT AND ADMINISTRATIVE DETAIIS The Trustees present their report and the annexed fmancial statements for the year ended 31 March 2025. Objects: Management and operation of Much Marcle Memorial Hall for the benefit of the o)mmunity of Much Marcle and the surrounding area. Charity number: 520973 Trustees: S Fleming {Chairnian J Park (Treasurer P Samuel L Selwood A Barber.Starkey R Hamilton J Baldwin L Bowers J Rees G Weare ABra B8nkers: CAF C45h On behalf of the Trustees ing Chairnian May 2025 MUCH MARCLE MEMOIUAL HALL STATEMENf OF FINANCIAL AcfIviTIES (Incorporating an Income and Expenditure Account) For the year to 31 March 2025 2015 2(r24 Notas UDTrStrLtr] R¢stricted T(rtaE Fund8 Totsl Fumds Ineoming resourees Rental income Donations and fund raising events tnterest Grants - unrestrict Other Income 9.722 4,944 9]7 19,882 / 9,722 10,146 3,263 671 917 19,882 35.465 35.465 14.080 Grants capitalised - transfers to fixed assets (16.882) (16,882) Total Ineoming resourees 18J83 J4,080 Resources expended Costs ofgenera¢ingfvndF Fundraising and publicity 2.173 2.176 1,090 Charitable axpenditure Management and Administrdtion Project Costs expended 12,980 19,037 12,980 19,037 8,492 2,155 Total resourees expended 34,193 34,193 11,737 Costs capitalised - transfers to fixed assets {16,882) (16,882) Total resourees expended 17Jll 17Jll 11,737 Net incoming resourr 1272 1272 2?43 Fut)ds brought forward 51248 51248 48,905 FUNDS CARRIED FORWARD 52520 52,520 51248 All of the above results are derived from continuing activities. There are no other reCO￿1Zed gains or losses other than those stated above. MUCH MARCLE MEMORIAL HALL BALANCE SHEET AS AT 31ST MARCH 2025 Note 2025 2024 Fixed assets Tangible assets 13,758 15.913 Current assets Debtors Cash at bank and in hand 788 39,155 828 34.899 39,943 35.727 Creditors Amounts falling due within one year 392 Net current Assets 38.762 35,335 Total Assets kss ¢urrent li*bilities 52,520 51.248 Net assets 52,520 51,248 Represented by: Capltal And ruerves Restricted fLmds Unrestricted funds 52,520 51248 TOTAL FUNDS 52,520 51248 The accompanying notes on pages 4 to 6 forn) an Inte￿ part of these fllwicial statements. The financial statements on pages 2 to 6 were approved by the Trustees on on its behalf by If4 May 2025 and signed Mr Sco ¢rn (Chatrnian) MUCH MARCLE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS Basis of preparation The following accounting policies have been applied consistently in dealing with items which are considered material In Telation to the Charity's financial statements. A¢couDting polici The accounts have been prepared under the histori￿1 cost Conventio￿ on a going concern basis, and in accordance with applicable UK accounting standards and comply with Statement of Recommended Practice "Accounting and Reporting by Charities- (SORP 2005) and the Charities Ad 1993. Incoming resources All income is accounted on a receivable basis. Expenditure Expenditure is included on an accruals basis. Fundraising and publicty costs are those incurred in seeking voluntary Contributions for the charity and in publicizing the charity itself. Management and administration costs are those incurred in connection with the management of the charity's assets, or8ani7Ationa] administration and compliance with constitutional and statutory requirements. Project costs expended are those related to the refiwbishment and extension of the Hall, Depreciation and dimiDUtfion in VAlue of assels Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cosl or valuation of fixed assets, less their estimat¢d r¢sidual value, over their expected useful lives on the following bascs: Buildings - 40/0 per annum of cost Grants Capital grant funding for the refurbishment of th¢ hall was capitalized and netted off against the cost of the fixed assets wncerned. Taxation The charity is a registered charity and is therefore exempt from Income Tax and Corporation MUCH MARCLE MEMOIUAL HALL NOTES TO THE FINANCIAL sfATEMENTS (coiYfiNUED) Grants- unrestricted funds Year ended ended 31 March 31 March 2025 2024 National Lottery Funding - double glazing and loft insulation 19,882 19.882 Management and Adminlstration Year ended ended 31 March 31 March 2025 2024 Maintenance (including loft insulation) Equipment Utilities Insurance Subscriptions License and registration fees Bank charges Stationery and sundry office expet)ses 7,585 J 2,955 152 2,461 / 2.577 1,455 0 1.417 724). 786 363 61 60 360 182 12,980 8,492 Project Costs expenditure Year ended ended 31 March 31 March 2025 2024 Unrestrieted Depreciation 2,155 2,155 2,155 2,155 MUCH MARCLE MEMORIAL HALL NOTES TO THE FINANCIAL STATEMENTS (coiYfiNUED) Tangible fixed assets L2nd and Buildings Cost.. At l April 2024 Additions Grants received Disposals 53,877 16,882 (16,882) At 31 Marth 2025 53,877 Depreciation: At l April 2024 Charge for the year Disposals 37,964 2,155 At 31 March 2025 40,119 Net book valu¢: AÉ 31 March 2025 At 31 Mar¢h 2024 13,758 15,913 The double glazing, funded by the National Lottery, has been completsd. The extension and refurbishment costs are depreciated in accordancK with the accounting policy. Debtors 2025 2024 Du¢ within one year: Other debtors 788 828 788 828 Creditors - amounts falling due within one year 2025 2024 Accruals and deferred income 1,181 392 1,181 392 Steve Wardle Bookkeeping Services Stable Farm Blackmore Park Hanley Swan Worcestershire WR8 OEF Phone no: 01684 310384 Mobile no: 07835 767791 E-mail: sjw5464@btinternet.com May 2025 Much Marcle Memorial Hall clo Jenny Park Hardwick Oaks Much Marcle Herefordshire HR8 2NW Dear Chairperson, Ref: In mln This letter acts as my reportto the Much Marcle Memorial Hall Committee following on from my examination of the accounting spreadsheets and the draft Financial Statements for Much Marcle Mernorial Hall for the year ended 31" March 2025. I have undertaken the examination and completed this report as a qualifled member of the Institute of Cer- tified Bookkeepers. During my examination, l undertook the following tasks: Audited the transactions in the Control Spreadsheet to the bank statements. Reconciled both bank accounts. Validated all calculations in the Control Spreadsheet Reviewed the accuracy of the draft Financial Statements, including cross-referencing and spell checking. I can confirm that during my examination, no material matters came to my attention. I therefore have no concerns, nor have I come across any matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Your sincerely Steve Wardle AICB (Prartice No. 18486)