**MUCH MARCLE MEMORIAL HALL TRUSTEES ANNUAL REPORT FOR THE PERIOD 1[ST] APRIL 2021 TO 31[ST] MARCH 2022** ## **Charity Registration Number: 520973** Other Names: Village Hall Much Marcle ## **Objectives and Activities** The purpose of the charity is to manage and maintain the Much Marcle village hall known as the Much Marcle Memorial Hall The Much Marcle Memorial Hall provides a space for religious, education, arts, culture, and heritage activities, amateur sport, economic and community development, and recreation for the parish of Much Marcle and the surrounding area. The Much Marcle Memorial Hall is available for use by ALL age groups, ethnicities, other charities and voluntary bodies, and the general public. During the 12 months to 31[st] March 2022 the trustees have facilitated the use of the Much Marcle Memorial Hall by the local community having regard to national covid rules in force at the time. Since the 31[st] March 2022 the Much Marcle Memorial Hall has been fully available to provide space for all prescribed activities to the village and wider community. During the 12 months to 31[st] March 2022 the Trustees have complied with the Public Benefit requirement. ## **Financial Review** The year to 31[st] March 2022 has been an unusual year with the receipt of covid and capital grants giving rise to income in excess of £29,000. The Trustees expect income to return to the normal level of c£15,000 for the year to 31[st] March 2023. Income for the year to 31[st] March 2022 consisted of Covid grants £10,667, a grant for a new heating system £10,003, hiring charges £7,351, fundraising £782 and the sale of excess electricity from the PV cells £757, car parking £76 and bank interest £4. Expenditure consisted of a state-of-the-art boiler for the heating system £13,337, annual running costs, maintenance of building and equipment £11,682 and depreciation £2,155. The new heating system will reduce carbon footprint by an estimated 38%. Providing a more efficient system for both heating the building and providing hot water only when required. As at 31[st] March 2022 the Much Marcle Memorial Hall has reserves of £50,006. The reserves are retained to be used for ongoing maintenance and enhancement of the hall facilities. ## **Structure, Governance & Management** The Much Marcle Memorial Hall is governed by a Declaration of Trust dated 10[th] June 1960, as amended. The Trust is an unincorporated charity. Trustees are a mixture of members of the local community and regular hall user groups. Trustee’s do not receive any remuneration. The Trustees at the date of this report and those who served during the period are: ||Served|Appointed Since 31stMarch
2022| |---|---|---| |Jennifer Linda Park|1stApril 2021 to 31stMarch 2022|| |Lynette Stephanie Bowers|1stApril 2021 to 31stMarch 2022|| |Robert Scott Fleming||13thJune 2022| |Jennifer Margaret Rees||13thJune 2022| |Graham Weare||13thJune 2022| |Steven Paul Samuel||13thJune 2022| |MaryElizabeth Boustead||13thJune 2022| |Robert Alexander Hamilton||13thJune 2022| |Julian Charles Baldwin||13thJune 2022| |Alan Robert Brace||13thJune 2022| |Malcolm Alistair Moore||13thJune 2022| The Trustees declare that they approved the Trustee’s report above. Signed on behalf of the charities Trustees Signature Robert Scott Fleming Chairman Date 13[th] June 2022 ## **MUCH MARCLE MEMORIAL HALL** **REGISTERED CHARITY NUMBER: 520973** **FINANCIAL STATEMENTS** **FOR THE YEAR ENDED** **31ST MARCH 2022** ## **MUCH MARCLE MEMORIAL HALL** ## **FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31ST MARCH 2022** ## **CONTENTS** ||**Page**(s)| |---|---| |Administrative Details|1| |Statement of Financial Activities|2| |Balance Sheet|3| |Notes to the Financial Statements|4-6| ## **MUCH MARCLE MEMORIAL HALL** ## **TRUSTEES REPORT AND ADMINISTRATIVE DETAILS** The Trustees present their report and the annexed financial statements for the year ended 31 March 2022. ## **Objects:** Management and operation of Much Marcle Memorial Hall for the benefit of the community of Much Marcle and the surrounding area. |**Charity number:**|520973| |---|---| |**Trustees**:|L. Bowers| ||J. Park| |**Management Committee**|Scott Fleming (Chairman)| ||G. Weare| ||J. M. Rees| ||A.R. Brace| ||R. Hamilton| ||M. Moore| ||J. Baldwin| ||M. Boustead| |**Bankers:**|**CAF Cash**| **On behalf of the Trustees** ............................................ **Mr Scott Fleming** Chairman 13 June 2022 1 ## **MUCH MARCLE MEMORIAL HALL** ## **STATEMENT OF FINANCIAL ACTIVITIES (Incorporating an Income and Expenditure Account)** ## **For the year to 31 March 2022** ||||2022||2021| |---|---|---|---|---|---| ||Notes|Unrestricted|Restricted|**Total Funds**|**Total Funds**| |||£|**£**|**£**|£| |**Incoming resources**|||||| |Rental income||7,351|-|7,351|865| |Donations and fund raising events||782|-|782|(425)| |Interest||4|-|4|8| |Grants - unrestricted|2|20,670|-|
20,670|12,135| |Other income||833|-|833|661| |||**––––––––**|**––––––––**|**––––––––**|**––––––––**| |||29,640|-|29,640|13,244| |Grants capitalised|||||| |- transfers to fixed assets|5|-|-|-|-| |||**––––––––**|**––––––––**|**––––––––**|**––––––––**| |**Total incoming resources**||**29,640**|**-**|**29,640**|**13,244**| |Resources expended|||||| |_Costs of generating funds_|||||| |Fundraising and publicity||-|-|-|-| |_Charitable expenditure_|||||| |Management and Administration|3|25,019|-|25,019|8,425| |Project costs expended|4|2,155|-|2,155|2,155| |||**––––––––**|**––––––––**|**––––––––**|**––––––––**| |**Total resources expended**||**27,174**|**-**|
**27,174**|**10,580**| |Costs capitalised|||||| |- transfers to fixed assets|5|-|-|
-|
-| |||**––––––––**|**––––––––**|**––––––––**|**––––––––**| |**Total resources expended**||**27,174**|**-**|**27,174**|**2,664**| |||**––––––––**|**––––––––**|**––––––––**|**––––––––**| |**Net incoming resources**||**2,466**|**-**|**2,466**|
**2,664**| |Funds brought forward||47,540|
-|47,540|44,876| |||**––––––––**|**––––––––**|**––––––––**|**––––––––**| |**FUNDS CARRIED FORWARD**||**50,006**|**-**|**50,006**|**47,540**| |||**––––––––**|**––––––––**|**––––––––**|**––––––––**| All of the above results are derived from continuing activities. There are no other recognized gains or losses other than those stated above. 2 ## **MUCH MARCLE MEMORIAL HALL** ## **BALANCE SHEET** ## **AS AT 31ST MARCH 2022** ||**Note**||**2022**||**2021**| |---|---|---|---|---|---| |||**£**|**£**|**£**|**£**| |**Fixed assets**|||||| |Tangible assets|5||20,223||22,378| |**Current assets**|||||| |Debtors|6|931||136|| |Cash at bank and in hand||29,472||25,094|| |||**––––––––**||**––––––––**|| |||30,403||25,230|| |**Creditors**|||||| |Amounts falling due within|||||| |one year|7|620||68|| |||**––––––––**||**––––––––**|| |**Net current assets**|||29,783||25,162| ||||**––––––––**||**––––––––**| |**Total assets less current liabilities**|||50,006||47,540| ||||**––––––––**||**––––––––**| |**Net assets**|||50,006||47,540| ||||**––––––––**||**––––––––**| |**Represented by:**|||||| |**Capital and reserves**|||||| |Restricted funds|||-||-| |Unrestricted funds|||50,006||47,540| ||||**––––––––**||**––––––––**| |**TOTAL FUNDS**|||50,006||47,540| ||||**––––––––**||**––––––––**| The accompanying notes on pages 4 to 6 form an integral part of these financial statements. The financial statements on pages 2 to 6 were approved by the Trustees on 13 June 2022 and signed on its behalf by ........................................ Mr Scott Fleming (Chairman) 13 June 2022 3 ## **MUCH MARCLE MEMORIAL HALL** ## **NOTES TO THE FINANCIAL STATEMENTS** ## 1. **Basis of preparation** The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the Charity’s financial statements. ## **Accounting policies** The accounts have been prepared under the historical cost convention, on a going concern basis, and in accordance with applicable UK accounting standards and comply with Statement of Recommended Practice “Accounting and Reporting by Charities” (SORP 2005) and the Charities Act 1993. ## **Incoming resources** All income is accounted on a receivable basis. ## **Expenditure** Expenditure is included on an accruals basis. Fundraising and publicity costs are those incurred in seeking voluntary contributions for the charity and in publicizing the charity itself. Management and administration costs are those incurred in connection with the management of the charity’s assets, organizational administration and compliance with constitutional and statutory requirements. Project costs expended are those related to the refurbishment and extension of the Hall. ## **Depreciation and diminution in value of assets** Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following bases: Buildings - 4% per annum of cost ## **Grants** Capital grant funding for the refurbishment of the hall have been capitalized and netted off against the cost of the fixed assets concerned. ## **Taxation** The charity is a registered charity and is therefore exempt from Income Tax and Corporation Tax. 4 ## **MUCH MARCLE MEMORIAL HALL** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** |2.|**Grants – unrestricted funds**||| |---|---|---|---| |||Year|Year| |||ended|ended| |||31 March|31 March| |||2022|2021| |||£|£| ||Herefordshire County Council – COVID funding|20,670|12,135| |||**–––––––**|**–––––––**| |||20,670|12,135| |||**–––––––**|**–––––––**| |3.|**Management and Administration**||| |||Year|Year| |||ended|ended| |||31 March|31 March| |||2022|2021| |||£|£| ||Maintenance|20,890|6,691| ||Utilities|2,691|620| ||Insurance|816|809| ||Subscriptions|358|315| ||Bank charges|96|70| ||Stationery and sundry office expenses|169|55| |||**–––––––**|**–––––––**| |||25,019|8,560| |||**–––––––**|**–––––––**| |4.|**Project costs expenditure**||| |||Year|Year| |||ended|ended| |||31 March|31 March| |||2022|2021| |||£|£| ||**Unrestricted**||| ||Depreciation|2,155|2,155| |||**–––––––**|**–––––––**| |||2,155|2,155| |||_______|_______| 5 ## **MUCH MARCLE MEMORIAL HALL** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED** ) ## 5. **Tangible fixed assets** ||**Land and**| |---|---| ||**Buildings**| ||**£**| |Cost:|| |At 1 April 2021|53,877| |Additions|-| |Grants received|-| |Disposals|-| ||-**–––––**| |At 31 March 2022|53,877| ||-**–––––**| |Depreciation:|| |At 1 April 2021|31,499| |Charge for the year|2,155| |Disposals|-| ||-**–––––**| |At 31 March 2022|33,654| ||-**–––––**| |Net book value:|| |**At 31 March 2022**|**20,223**| |At 31 March 2021|22,378| The extension and refurbishment have been completed. The costs are being depreciated in accordance with the accounting policy. 6 **. Debtors** |||**2022**|**2021**| |---|---|---|---| |||**£**|**£**| ||Due within one year:||| ||Other debtors|931|
136| |||**––––––**|**––––––**| |||931|136| |||**––––––**|**––––––**| |7**.**|**Creditors - amounts falling due within one year**||| |||**2022**|**2021**| |||**£**|**£**| ||Accruals and deferred income|620|68| |||**–––––––**|**–––––––**| |||620|68| |||**–––––––**|**–––––––**| 6 Steve Wardle Bookkeeping Services Stable Farm Blackmore Park Hanley Swan Worcestershire WR8 OEF Phone no.. 01684 310384 Mobile no: 07835 767791 E-mail: sjw5464@btinternet.com December 2022 Much Marcle Memorial Hall clo Jenny Park Hardwick Oaks Much Marcle Herefordshire HR8 2NW Dear Chairperson. Ref: Inde ndent Examinerfs Re This letteracts asmy reportto the Much Marcle Memorial Hall Committeefollowingon from myexamination of the accounting spreadsheets for Much Marcle Memorial Hall for the year ended 31" March 2022. I have undertaken the examination and completed this report as a qualified member of the Institute of Cer- tified Bookkeepers. I can confirm that during my examination. no material matter5 came to my attention. I therefore have no concerns, nor have I come across any matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Your sincerelv Steve Wardle AICB (Proctice No. 18486)