## **Trustees’ Annual Report for the period** ## **From 01/05/2021 Period start date To 30/04/2022 Period end date** ## **Charity name: Llanwarne and District Village Hall** ## **Charity registration number: 520970** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**Provide and run a village hall for the use**
**of the parish and surrounding areas**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Provision of facilities, maintenance of**
**such facilities, and ensure they are fit**
**for purpose – thereby securing funding**
**to improve and upgrade facilities as**
**necessary**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees have had regard to guidance**
**and are aware that we only need to**
**provide a brief summary of the main**
**activities undertaken, as we are a**
**smaller charity**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**Volunteers give their time without**
**charge to benefit the hall and local**
**community through ensuring the**
**building is well maintained and safe,**
**and running events to support the local**
**community.**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Money has been raised by the charity to**
**carry out necessary refurbishment, and**
**improve facilities for the community.**
**This work was completed during**
**Lockdowns and enabled the hall to be a**
**welcoming facility to enable the local**
**community to engage in social,**
**administrative, cultural and wellbeing**
**activities after being isolated during the**
**pandemic. The improved facilities**
**included adding digital connectivity and**
**wifi to the hall which has supported the**
**local community in accessing services**
**and extending its cultural and**
**administrative offer to the wider**
**community.**| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|**Heating system has been installed,**
**Main hall insulated.**
**Main hall damp proofed,**
**Disabled access to garden provided.**
**Digital upgrade and fibre broadband**
**installed to facilitate access to services,**
**and provision for screening of**
**information and events**
**Outside area is undergoing**
**improvement**| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising activities have performed**
**well and all funds were raised to meet**
**objectives set for main hall.**| |Investment performance
against objectives|Para 1.41|**N/A**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Accounts show a loss as grants**
**received during previous year were**
**spent on refurbishment**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Funds are held in deposit account for**
**use on unforeseen maintenance/**
**emergency funds. These reserves**
**include a loan from Defra for Village**
**Halls to enable essential works to**
**building to be completed.**| |Amount of reserves held|Para 1.22|**£36,522.32**| |Reasons for holding zero
reserves||**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Grants received from:**
**Bernard Sunley**
**Trust House Charitable Foundation**
**Herefordshire Community Fund**
**Eveson Trust**
**Garfield Weston Foundation**
**Awards for All**
**Pomona Solar Community Co-op**
**Lottery Digital Fund (Community First)**
**Acre (DEFRA)**
**Social events including film evenings,**
**quiz evenings, and live music are held.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**All funds raised by the committee are**
**invested back into the village hall.**| |A description of the principal
risks facing the charity|Para 1.46|**Principal risks include lack of**
**community use and cost of essential**
**repairs being unmet leading to**
**deterioration of the asset.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**N/A**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Conveyance deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charity without a corporate structure**
**with wider membership and constitution**
**(set out in conveyance document) as**
**governing document**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees elected at AGM**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|**N/A**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Member of Community First who advise**
**on general hall procedures. Committee**
**elected at AGM to run events and**
**maintain premises**| |Relationship with any
related parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|Llanwarne and District Village Hall| |---|---| |Other name the charity uses|| |Registered charity number|520970| |Charity’s principal address|The Village Hall
Llanwarne
Hereford
HR2 8JE| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||JeremyHelme|Chair||| ||RosemaryPrice|Treasurer||| ||Pene Haines|Secretary||| ||Margaret Lambert|Vice Chair||| ||Harriet Birchley|Committee member||| ||Toni Fagan|Committee member||| ||Ravi Das|Digital advice
member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets **N/A** held in this capacity Name and objects of the **N/A** charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for **N/A** safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|J Helme|| |---|---|---| ||Jeremy Helme|| ||
Chairman|| ||26/02/2023|| ||26/02/2023|| Uamvarne Willoge Hall 202V22 ear end 30 2022 2021 INCOME 2022 £0.00 £0.00 £42.00 £0.00 £216.30 11.60 £916.71 £2,518.26 £0.00 Everrts Open GArder Ta¥ Chi Yoga Rag BaB Hire Misc: EON refund elety Dortations Ins.Clatm refuF*> Grants Grants Hfd Cotm Float Misc £3.n5.09 1647.00 42. £240.00 £293.70 £210.CK) £0. £2￿.( UO.63338 £45.733.IXI £28.231.58 £o.(KJ £200. £57.75 17L92 £69 584A5 £I.IOOS7 £23.15 £709.23 £o.cM) £108.C¥) £105.90 £0.00 £42.00 £460.crf) £4,769.00 £O.(N) £0. 39_22 £35.34 "Water £849.39 £39.58 £0.00 £288.01 BT Licences £D.00 £o.i)o £O.(Kl £98.153.78 £2.754.55 £450.(KJ Hiie RepaFf5 & Renewals Refurbishment Refurb. Sundries EO.00 £0.00 aeaninB Ban(ts Events Bar Stock 5tsndry Float Loan Interest £130.15 £820.¢XJ £64451 £551.95 £1.136.69 £2￿.{KI £15172 £0.00 £0.00 £135.00 £0.00 £250Tetained in tin 53.25 £107 745.89 445 57>97 U•wrne Vll Building 50¢elty Deposit Account Current PLcount Casti Float Balance of loan outslandlng £422.45 £3.521.23 £65.268￿0 £422.45 £36.522.32 £5,265.73 £250.00 418.821.20 mu BalatKe at 1st May 2021 Bulkllng sodety Interest Deposlt account thteresi as per Incor* & Expendlture £69.212.18 £0.00 £1.09 445,573.97 639.3 £0.00 Adj balance £5.405.08 121.99 EON Aprll 22 -£17.36 Welsh Water to 2913122 I can c¢nfimi th* I have audtlted the accounts and thy are a true statement of the flnandal transactlons. Deborah Parcell MAAT