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2023-03-31-accounts

Hereford Sea Cadets AGM 2023 Tuesday 11th July 2023 at 1930

Present: S Taylor (Chairperson), S Jones (Treasurer), E Drew (Commanding Officer), D Sissons (Secretary & Trustee), S Kilby (Trustee)

B Ward (Unit Staff), H Eastwood-Dunwell (Unit Staff)

Mr A Briscoe (Guest), Mrs S Taylor (Guest), Mrs J Thomas (Guest)

Apologies: I Kilby, P Brown

Chair: S Taylor

Welcome:

The Chairperson welcomed all to the AGM and described the format of the meeting.

Minutes of the last meeting:

The minutes of the 2022 AGM were adopted as a true and accurate record.

Chairperson Report 2022/2023

We come to the end of another successful year for the Unit and the Charity. We have continued to recover from COVID and the floods and in doing so have delivered a safe and functioning unit for the young people of Hereford and their Sea Cadet Corp instructors.

The annual year plan has come to an end so we look back on how we have conducted our charity business by looking at the balanced scorecard. We only have one Amber which is associated with WESTMINSTER admin; this is due to another change in the reporting requirements and general issues with the human interface which does not make the application very user friendly.

I would like to thank Sam Jones for the amazing HMS ANTELOPE and Jubilee celebratory dinner that she organised and run for the cadets and guests. This was money well spent by the charity for and on behalf of the cadets. Feedback has been super and all positive so again thank you Sam for all your efforts. The cadets at the dinner were exceptionally well turned out and all enjoyed themselves. The guests were equally impressed with the evening with the Admiral Wilcocks and Captain Tobin saying how great it was to have a Royal Navy

presence in a landlocked city. At the Dinner we presented all current enrolled cadets with a commemoration medal for the HM the Queen’s Jubilee.

Another big event was the UMT securing a hiring for the unit. This is with the NHS who will utilise the unit as a training venue. This has delivered significant, and much needed income during year.

The new water front plans reached a momentous milestone in January when the funds were finally released by the central government grant. Since then, we have continued to support the survey requirements of the planning stages.

A thank you for all the cadets and adults that have engaged in community events, the church services at the cathedral and at Burghill Parish. Thanks to our Padre Phil Brown for supporting us throughout with much need moral compass. We are definitely getting out and about well done.

We have attended various fetes, where we show good community engagement at each event and raise much needed funds.

Due to changes within the GOOGLE corporation the unit lost its personal google email domain in August which caused a loss of a lot of information; this has taken us a long time to sort out but alas the majority of the lost information is lost.

We have again reluctantly paid the annual subscription for membership of the Sea Cadet Corp to the Marine Society following a letter from the CEO indicating that if we did not our instructors would not be paid any expenses.

Our Balanced Scorecard again looks healthy at the end of the year. Water based training will always suffer over the autumn and winter quarters purely due to our safety not allowing cadets on the water when the river is high and flowing fast. Our people remains YELLOW as we have struggled to recruit new volunteers for the Trustees; this is reflected across the majority of youth organisations.

WESTMINSTER Admin continues to be a challenge mainly due to constant changes of the software and the belief of the MSSC that the volunteers have a large amount of time in their personal lives to undertake training unlike the paid employees of the MSSC who do it as a job.

Please see appendix 1

Thank You

Mrs Taylor asked if the Chair had any further plans for the future following the outcome of the current scorecard.

Treasurer Report 2022/2023

I am pleased to present the Treasurer’s Report and independently reviewed financial statements of Hereford Sea Cadets Management Committee for the year ended March 2023.

We started the year with a balance of £30,305.43 and ended the year with a £23,432.58. We generated £40,282.46 income and our expenses were £45,782.59; a full statement of accounts is attached to this report. As the accounts exceeds an income of more than £25,000, by law and in accordance with Charity Commission regulations the annual accounts have been independently verified by Mrs Debbie Chalk a local authority finance officer. I thank her for her time and diligence in reviewing the accounts.

Whilst the revenue generated and expenses look high, we had agreed that accounts for the Wyeside Project (a collaboration between the Sea Cadets, Rowing Club, Rugby Club and De Koffie Pot) funded by the Stronger Towns Project, would continue until a CIC (Community Interest Company) and bank account was in place for Vaga Marine; the income totalled £27,049 and expenses £29,656. Payments were only made once the funding has been transferred from Herefordshire County Council.

2022 was a very special year with the HM Queen Elizabeth II celebrating her 70 th Platinum Jubilee, Hereford Sea Cadets celebrating their 80 th year, and the commemoration of the sinking of HMS Antelope 40 years ago in the Falklands War. To celebrate and commemorate both Steve and I organised a formal dinner at De Koffie Pot; invited guests were Rear Admiral Philip Lawrence Wilcocks, Captain Nicholas Tobin, former veterans from HMS Antelope, Senior Officers from Southwest Area, former Unit CO’s, staff, and cadets. I think we would all agree that the evening was a resounding success. Our special thanks go to Gary Waring from De Koffie Pot for the use of the facilities free of charge. The total expenses for the event were £2188.

Income

We received £3223 in donations, £814 was from the Duck Race, The Left Bank and The Masons, andCadet subs income was £2409, an increase of 33% from 2021/2022.

Fundraising generated £300, and Unit hire generated £9458 of which the NHS rental contribution was £8238. Grants income was all attributed to Wyeside Project, and costs of £251.91.

Expenditure

The Charitable Activity expenses was £32,525, of which £29,656 was associated with the Wyeside Project. The additional £2869 included the Celebration dinner and course fees and travel.

Our Operating Expenses for the period was £7007. In addition to stationery, new kettles, extension leads, doorbells and cleaning equipment, our biggest expenditure was for the Unit cleaner which we had to increase to 4 times a week to accommodate the needs of the NHS. We identified that we had an issue with our solar panels and called Caplor Energy to investigate, it appeared that our invertor had malfunctioned which has now been replaced. We now generate monies from the solar energy and the iBoost heats the water directly from the solar panels.

Cleaner £2527 Plumber £625 New Gazebo £369 iBoost Unit £384 Electrician to fit iBoost £203 Caplor Energy – repairs to solar panels £936 Floor Cleaner £510

Overheads for the period was £5997. Electricity £1792 Gas £1442 Water £159 Broadband and Mobile Phone £865 MSSC Building and Contents Insurance £1638 MSSC Subscription £100

Summary

I would like to thank Steve and my fellow Management Committee members and all the Uniformed Staff for contributing their valuable time so generously.

Please see Appendix 2 for financial assessment.

Thank you all.

SK asked if the cleaner was any good with the money that we are spending.

Commanding Officer Report 2022/2023

The unit continues to have a steady amount of cadets the current amount 17.

I have appointed a new first lieutenant PPO( SCC) I Kilby thank you for taking this on and supporting me with running this unit to a burgee standard (top 25% of the UK).

AC Holt was selected as the Lord Lieutenant’s cadet for Herefordshire this is a fantastic achievement. Well done.

Lt (SCC) C Warren RNR has received her Queens commission scroll congratulations, ma’am.

In Feb 2023, 4 cadets went to a district training week at HMS Raleigh 1 achieved a power boat level 1, and the others had a fun experience with the naval acquaint course. Our senior girls, alongside Tewkesbury, went on to take part in the Sea Cadets national football competition and achieved bronze overall. This is our first National competition in many years.

Cadets have taken the opportunity to go onboard the sea cadet yachts and dinghies and achieve qualification in RYA competent crew RYA sailing with spinnaker and Cadets have achieved RYA safety boat.

Cadets have gained qualifications during the last year as well as CTP modules. The cadets have all maintained their commitment as much as possible, and I remain incredibly proud of them.

Last year marked 80 years of TS Antelope, 70 years of the Queens Platinum Jubilee and 40 years since the sinking of HMS Antelope, 25 th May 2022 we had a formal dinner to remember these events with special guests, the late Rear Admiral Philip Wilcocks, Captain of HMS Antelope Captain Tobin and 2 sailors who were on HMS Antelope during the time of conflict. The cadets had the opportunity to speak with all. The cadets were all presented with a miniature jubilee medal as a commemorative reminder of this event.

19 th June 2022 The Cadets and staff attended a cathedral service to commemorate the sinking of HMS Antelope the deck plate from HMS Antelope was taken to the Cathedral and placed at the altar, Able Cadet Jack Warren and Harry Jones piped the still to prompt a moment of silence and the carry on finish this. 4 Cadets and 3 staff attended a lunch at the town hall with dignities and veterans prior to this service the cadet spent time talking with the veterans and listening to their stories.

We have continued to have a high presence in the community of Herefordshire, attending a Church service at Stretton Church and services at Hereford Cathedral, and the ongoing commitment with Royal British Legion in Hereford and Hay on Wye.

We are lucky to have these brilliant facilities and amazing equipment. This would not be possible without the support and dedication given by all adult volunteers.

I would like to take this time to thank all adult volunteers cadets and family for the support they have given to me and this unit during this last year

Thank you.

Mrs Taylor would like to say many many congratulations to E Drew to getting the unit back to a Burgee Unit.

Election of Trustees

All trustees stood down and the meeting was led by

Mr S Taylor - proposed by S Jones & seconded by E Drew Mrs S Jones - proposed by S Taylor & seconded by Mrs S Taylor Mrs S Kilby - proposed by Mrs S Taylor & seconded by Mrs D Sissons Mrs J Thomas - proposed by Miss E Drew & seconded by Mrs S Jones Mrs D Sisson - proposed by Mr S Taylor & seconded by Mrs S Taylor

Any Other Business

Mrs S Taylor asked at the last AGM about the UMT writing a letter to the MSSC about the loan and was wondering if this was done.

Mrs S Taylor would like to thank all members of the UMT for all they done behind the scenes.

Date of next AGM

Wednesday 3rd July 2024

Mr S Taylor formally closed the meeting at 2005hrs on the 11th July 2023.

Appendix 1

Balance Scorecard

OBJECTIVE Quarter1
2022		 Quarter1
2022		 Quarter 2
2022		 Quarter 3
2022		 Quarter 4
2023
1 Overall Output

Cadet Experience
Future development

Resource Management
Training
Uniform Adult proficiency

Westminster Admin
Water based training

New waterfront
Volunteer Training
Improve effectiveness

Finance
People
Infrastructure
Legal requirements

Appendix 2 Financial Assessment

Hereford Sea Cadets Management Committee Financial Year 1st April 2022 to 31st March 2023 Detail Report -- Year to Date as at 1 April 2021

Receipts Payments Donations £3,223.28 Charitable Activity £32,525.25 Bursaries - restricted £0.00 Competition Fees - external provider £0.00 Bursaries - unrestricted £0.00 Competition Fees - internal provider £14.00 Cadet £2,399.00 Course Fees - external provider £0.00 P&SA £0.00 Course Fees - internal provider £120.00 Third party - restricted £0.90 Training Materials £148.83 Third party - unrestricted £823.38 Fuel £0.00 Ward Room £0.00 3rd Party travel £116.21 MSSC Travel Refund (enter as credit) £0.00 Fundraising £300.27 Catering £76.11 Bag packs £0.00 Fundraising Costs £123.26 Flag week £0.00 Special Events £31,926.84 Social events £0.00 Community events £200.00 Operating £7,007.28 Other £100.27 Unit Health, Hygiene & Well-being £127.99 Office Equipment <£250.00 £493.72 Generated £9,458.00 Office Stationery, Printing & Postage £45.88 Property Rental £9,458.00 IT Consumables £0.00 Sale of Assets £0.00 Building maintenance £4,788.69 Sale of Goods £0.00 Grounds maintenance £0.00 SCAVA £0.00 Boat maintenance £672.00 Vehicle maintenance, MOT & RFT £0.00

Training £251.91 Overheads £5,997.78 Competition Fees - external provider £0.00 Rent £0.00 Competition Fees - internal provider £0.00 Rates £0.00 Course Fees - external provider £0.00 Lease Fees £0.00 Course Fees - internal provider £251.91 Water Rates £159.00 Sewage Rates £0.00 Unearned £0.00 Electricity £1,792.68 Bank Interest £0.00 Gas £1,442.19 Gift Aid £0.00 Broadband £0.00 Investment Income £0.00 Telephone £865.61 Alarm Monitoring £0.00

2023 V 3.0 £40,282.46

Insurance - MS-SC provided £1,638.30 Insurance - Non MS-SC provided £0.00 Roadside assistance £0.00 Certification £100.00

Fees Charges £1,625.00 Audit/Accountancy fees £0.00 Legal fees £0.00 Other professional fees £0.00 Other revenue costs £1,625.00 Bank charges £0.00

Surplus / Deficit Financial Year 1st April 2022 to 31st March

£47,155.31

-£6,872.85

Information Corret as at 11/07/2023

888888 ooooati 8888

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THE SEA CADETS Fo ANNUAL STATEMENT OF ACCOUNP FOR THE UNIT SCC A3 IR&PI RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2023 Jan-20 I'units in Scolland.. This Stslemenl'$ fotm and contsnt and ils Scrutsny are govemed by ReguLqtlons- SSI 2006r2181 Copy lo t6 ￿￿Oaded onlo Westmlnstsr and Vdunleer & &￿inEss Supwt Manager al Areo offi￿ to be nDtffied by 1 No¥embÈr 2023 Unlt Namè: Fund-namelpu Hereford Sea Cadets Management Cornmittee Charity No.. 520955 ose lif hpkl forthe Unit's ￿tr*[al purp05e51:. THIS YEAR LAST YEAR Notes REVENUE RECEIPTS- ANNUAL FUNDIDIRECT GRANT . (restricted) OTHER GRANTS - (unreslricled) SCAVA (Sea Cadet Wthiallirs Allow￿} CAD￿ co￿RIBLrnONS OTHER DONATIONS I LEGACIES FUNDRAISING & SPECIAL EVEKfs PROCEEDS £27,049.90 £0.00 £0.00 £2.399.00 £823.38 £300.27 £0.00 £0.00 £000 £0.00 £0.00 £0.00 OTHER CHARITABLE ACT ES: COMPEnTION RECEiprs COURSE FEES SUNDRY SALES RECEIPTS BANK DEPOSIT IKfEREST PROPERTY REKfs {includes any cccasional OThER REVENUE RECEIPTS £0.00 £251.91 £0.00 £o.i)o £9.458.00 £o_oo £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 TOTAL REVENUE RECEIPTS £40,282.46 £0.00 NON- NU RECEIPTS- PROCEEDS FROM SALES OF OTHER FIXED ASSErs £0.00 £0.00 TOTAL NON41EVENUE RECEIPTS £0.00 £0.00 eAttach that Fund's $irnilarAccounl of Receip18 88 page AC1A, and 80 on} TOTAL RECEiwfs A + £40.282.46 £0.00 Reconciliation.". NET CHAN E FOR YEAR IN CASHIBA K BALAN - REVENUE rrEMS {= A- D from page AC21 - NObkREVENUE rrEMS (= B- E from pagg AC21 - COMBINED l-G+HI CASHIBANK BAIANCE FROM LAST YEAREND CASHIBANK BALANCE AT THIS YEARQND -£5.500.13 -£1.372.72 -£6,872.85 £30.305.43 É23.432.$8 £0.00 £0.00 £0.00 £30.305.43 £30,305.43 V3.0 AC1

THE SEA CADErs Form ANNUAL STATEMENT OF ACCOUNf FOR THE UNIT SCCA3 IRSPI RECEIFfs & PAYMENTS Accouirr for year ended 31 March 2023 J8n-20 I'UrNts in kntlaThJ". This Stai•nenYs form and ttyntent aDI rts soijbny a￿ govem>J by ReQ￿atiOrLS-ss1 2(XW2181 Copy lo be uphjaded onto Westsmhs￿ 8rhY VokNrtew& klanw at lo be notsw ty 1 ￿D¥eM￿2023 Unlt Name: Fund-namel Hereford Sea Cadets Management Comrnittee ChaTIty No". 520955 g [rf not hBkl for the Unrfs go￿7 p￿pOse5):. THIS L4ST REVENUE PAYMEPWts- DIRECT CHAWTABLE ACTMTY COSTS: FuND￿[SING & SPECL4L 8￿￿[rS cosrs Comp￿lT10N COSTS FUEL & TRAVEL COSTS CATERING COSTS TRAINING DELIVERY COSTS ARTICLES PURCHASED FOR RESALE £32.050.10 £14.00 £116.21 £76.11 £268.83 £0.00 £0.00 £0.00 £0.00 £000 £0.00 £0.00 OVERHEAD COSTS FOR: REfr￿ I COUNCIL TAX HEAT. LIGFff & WATER TELEPHONE & BROAD&4ND RUNNING COST Ir￿ POSTAGE. PRINllNG & OTHER £0.00 £3.393 87 £865.61 £45.88 £0.00 £0.00 £0.00 £0.00 MAINTENANCE COSTS FOR: BUILDINGS & ESTATE £4.788 69 £672.00 £0. £127 99 £1.738 30 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 VEHICLES OTHER MISC EQUIPMEMT INSURANCE COSTS &ANK I￿[EREST & CHARGES CHARITY GOVERNANCE COSTS: FOR AccouKfsiAufAT OR INDEPENDE1￿ EXWAIIiATION FOR OTHER PROFESSIOfviAL FEES FOR LEGAL ADVICE (for C￿￿1v￿ ￿l￿JS1eesj OTHER REVENUE COSTS TOTAL REVENUE PAYMEIITS £0.00 £0.00 £0.00 £1.625.00 £45,782.59 £0.00 £0.00 £0.00 £0.00 £0.00 NON41EVENUE PAYMEpirs- ASs￿s £1,372.72 £0.00 TOTAL NON41EVENUE TOTAL PAYMEIWJ {-￿￿E) £1,372.72 £47.155.31 £0.00 £0.00 V3.0 AC2

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